81316481-Provision of a pool of short-term experts to strengthen local authorities and Event Coordination

Good Governance in Zimbabwe"s local authorities is impeded by numerous challenges such as limited financial resources, inadequate service delivery and limited digitalisation, a lack of transparency, and corruption. Local councillors do not hold the public administration to account and fall short in voicing the population"s needs. Out-dated customer data bases …

CPV: 79000000 Business services: law, marketing, consulting, recruitment, printing and security, 79952000 Event services
áit fhorghníomhaithe:
81316481-Provision of a pool of short-term experts to strengthen local authorities and Event Coordination
clárlann:
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
uimhir dámhachtana:
81316481

1. Buyer

1.1 Buyer

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : 81316481-Provision of a pool of short-term experts to strengthen local authorities and Event Coordination
Description : Good Governance in Zimbabwe"s local authorities is impeded by numerous challenges such as limited financial resources, inadequate service delivery and limited digitalisation, a lack of transparency, and corruption. Local councillors do not hold the public administration to account and fall short in voicing the population"s needs. Out-dated customer data bases and land registers undermine the basis for levying rates and taxes. The "Good Governance in Local Authorities" project aims at enhancing the efficiency, effectiveness, and inclusivity of its partner local authorities in the provision of services. The project focusses on four main areas of support - (1) service delivery, (2) public financial management (3) support to councillors, (4) gender equality and inclusion. Furthermore transparency, accountability, enhanced citizen participation and digitalization will be mainstreamed across the four outputs. The project is jointly co-financed by the European Union (EU), the Swiss Development Cooperation (SDC) and the German Federal Ministry for Economic Cooperation and Development (BMZ) and implemented by Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ). The duration of the project is scheduled from March 2025 to June 2029. Concrete activities are agreed with each LA based on their individual needs and plans. In support of the selected LAs, a variety of capacity-building methods are used: on-the-job learning, training courses, exchange workshops and visits, facilitated discussions, and peer learning. ICT and digitalization are supported as a cross-cutting issue. Capacity development targets both the administration and the councillors, with the latter also receiving basic training on the technical topics of the support areas.
Procedure identifier : 47a39b77-75ba-468c-8af8-b30b1b4c4a3c
Internal identifier : 81316481
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security

2.1.2 Place of performance

Country : Zimbabwe
Anywhere in the given country

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXTRYY6YTE7NJ8JH All communication takes place in English via communication tool in the project area of the procurement portal.
Legal basis :
Directive 2014/24/EU
vgv -

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Breaching of obligations set under purely national exclusion grounds : In accordance with §§ 123,124 GWB, § 22 LkSG
Participation in a criminal organisation :
Terrorist offences or offences linked to terrorist activities :
Money laundering or terrorist financing :
Fraud :
Corruption :
Child labour and including other forms of trafficking in human beings :
Breaching obligation relating to payment of taxes :
Breaching obligation relating to payment of social security contributions :
Breaching of obligations in the fields of environmental law :
Breaching of obligations in the fields of social law :
Breaching of obligations in the fields of labour law :
Insolvency :
Assets being administered by liquidator :
Business activities are suspended :
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law :
Grave professional misconduct :
Agreements with other economic operators aimed at distorting competition :
Conflict of interest due to its participation in the procurement procedure :
Direct or indirect involvement in the preparation of this procurement procedure :
Early termination, damages, or other comparable sanctions :
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure :

5. Lot

5.1 Lot technical ID : LOT-0001

Title : 81316481-Provision of a pool of short-term experts to strengthen local authorities and Event Coordination
Description : The contractor is responsible for providing the following work packages and for achieving the corresponding milestones: Work package 1: Contract Management and Administration of short-term expert (STE) pool The contractor is responsible for the contract management and for ensuring the coherence and complementarity of the contractor"s services with other services delivered by the project at local and national level. This includes the responsibility for checking the use of funds and financial planning in consultation with the officer responsible for the commission at GIZ/ Further the contractor is responsible for selecting, preparing, training and steering consulting services (short term national and international experts) and trainings in the following subject areas: - Engineering (particularly water and waste management) and IT - Local economic development and public financial management, - Support to councillors, Human Rights and gender. In addition, the contractor is responsible for monitoring of and reporting on these services. The consulting services need to be accessed flexibly and as needed within the duration of the contract. Work package 2: Event Coordination The contractor is responsible for the organisation, coordination, and payment of required venues and / or catering for trainings and workshops. The services to be delivered by the contractor will be based on individual requests by the GGLA project specified during the duration of the contract. To ensure flexibility, the contractor is expected to adjust their work plan and to react with additional short-term consultants based on what is emerging through the course of the assignment in consultation with GIZ.
Internal identifier : 81316481

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Options :
Description of the options : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.2 Place of performance

Country : Zimbabwe
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Duration : 34 Month

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Request to participate requirement
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : #Besonders auch geeignet für:selbst#

5.1.7 Strategic procurement

Aim of strategic procurement : Fulfilment of social objectives
Description : We refer to the ToRs: Gender equality The tenderer is required to outline in the tender how it can prevent negative impacts on gender equality in its area of responsibility and how it can contribute to improving gender equality through corresponding measures (see also relevant requirements in section 2.5). Conflict and context sensitivity The tenderer is required to outline in the tender how it is planning its activities in the context of conflicts or violence and what specific measures it has adopted for conflict- and context-sensitive implementation (see also relevant requirements in section 2.5). Human rights The tenderer is required to outline in the tender how it can prevent negative impacts on the human rights situation in its area of responsibility and how it can contribute to improving the human rights situation through corresponding measures (see also relevant requirements in section 2.5).
Social objective promoted : Gender equality, Other

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : Other economic or financial requirements
Description : EN-A1: Principles for the execution of orders (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): The eligbility criteria are not from the same category as stipulated above, as there is no suitable category. 1. Self-declaration: name of company and address, tax ID, registration and commercial register number or equivalent register in accordance with the legal provisions of the country of origin. 2. No grounds for exclusion pursuant to § 123, § 124 GWB, § 22 LkSG, EU-Russia sanctions 3. Declaration of bidding consortium and/or declaration of subcontractors (if applicable)
Criterion : Average yearly turnover
Description : EN-C1: Economic and financial standing (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Average annual turnover for the last three years (last-but-four financial year can be included in case of tenders held within 6 months of end of last financial year), at least: 1,000,000.00 EUR.
Criterion : Other economic or financial requirements
Description : EN-C2: Economic and financial standing (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Average number of employees and managers in the last three calendar years, at least 10 persons.
Criterion : References on specified services
Description : EN-B1: Technical and professional ability (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): 1. The technical assessment is only based on reference projects with a minimum commission value of 200000 EUR. 2. At least 3 reference projects in the technical field "Managing short term experts and/or procurement of venues" and thereof at least 2 reference projects in the region Eastern Africa in the above-mentioned technical fieldin the last 36 months (deadline: date of publication of invitation to tender)..
Criterion : Other economic or financial requirements
Description : EN-A2: Conditions for the reduction of candidates (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): If we receive more than 5 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 5 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 3 requests to participate. Weighted criteria for the selection of candidates: Technical experience 1. contracting short term experts in the thematic areas of IT, engineering, PFM, local economic development, councillor support, human rights or gender (20 %) 2. managing short term experts in the thematic areas of IT, engineering, PFM, local economic development, councillor support, human rights or gender (20 %) 3. Monitoring & Reporting on STE assignments (10 %) 4. organisation, coordination and payment of required venues and/ or catering for trainings and workshops (20 %) 2. Regional experience Eastern Africa (15 %) 3. Experience of development projects (at least 50% ODA-financed) (15 %)
Criterion : References on specified services
Description : Weighted criteria for the selection of candidates: Technical experience 1. contracting short term experts in the thematic areas of IT, engineering, PFM, local economic development, councillor support, human rights or gender (20 %) 2. managing short term experts in the thematic areas of IT, engineering, PFM, local economic development, councillor support, human rights or gender (20 %) 3. Monitoring & Reporting on STE assignments (10 %) 4. organisation, coordination and payment of required venues and/ or catering for trainings and workshops (20 %) 2. Regional experience Eastern Africa (15 %) 3. Experience of development projects (at least 50% ODA-financed) (15 %) - Assessment of technical eligibility / weighted criteria for the selection of candidates
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Weight (percentage, exact) : 100
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 5
Maximum number of candidates to be invited for the second stage of the procedure : 5
The procedure will take place in successive stages. At each stage, some participants may be eliminated
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 20/06/2025 23:59 +02:00

5.1.12 Terms of procurement

Terms of the procedure :
Estimated date of dispatch of the invitations to submit tenders : 21/07/2025
Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Description of the financial guarantee : An advance payment guarantee may be required.
Deadline for receipt of requests to participate : 01/07/2025 12:00 +02:00
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, all missing tenderer-related documents may be submitted later.
Additional information : GIZ asks the applicant or bidder to submit, complete or correct documents, within the framework laid down by law.
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : The execution conditions result from the information given in the contract notice and the tender documents.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammern des Bundes -
Information about review deadlines : According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as 1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected, 2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice. 3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids, 4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint. Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
Organisation providing additional information about the procurement procedure : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH -
Organisation receiving requests to participate : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH -

8. Organisations

8.1 ORG-0001

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Registration number : 993-80072-52
Postal address : Dag-Hammarskjöld-Weg 1 - 5
Town : Eschborn
Postcode : 65760
Country subdivision (NUTS) : Main-Taunus-Kreis ( DE71A )
Country : Germany
Contact point : Friedrich Graf von Westphalen & Partner mbB Rechtsanwälte
Telephone : +49 69719189012
Internet address : https://www.giz.de
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : Vergabekammern des Bundes
Registration number : 022894990
Postal address : Kaiser-Friedrich-Straße 16
Town : Bonn
Postcode : 53113
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49 2289499-0
Fax : +49 2289499-163
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 8df2c566-0cdd-46aa-be3d-c519463ada9d - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 30/05/2025 13:54 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00354929-2025
OJ S issue number : 104/2025
Publication date : 02/06/2025