IT3139C - RFT for the Provision of a Workload Model Software for the University of Galway

The College of Medicine, Nursing, and Health Sciences (CMNHS) at University of Galway is seeking to procure an Information Technology (IT) platform/solution to facilitate the capture, analysis, and management of academic workload data. This initiative aims to enhance transparency, equity, and consistency in workload allocation across teaching, research and broader …

CPV: 72000000 Services de technologies de l'information, conseil, développement de logiciels, internet et appui, 72100000 Services de conseil en matériel informatique, 72200000 Services de programmation et de conseil en logiciels, 72300000 Services de commutation de données, 72400000 Services internet, 72500000 Services informatiques, 72600000 Services d'assistance et de conseils informatiques, 72700000 Services de réseaux informatiques, 72800000 Services d'audit informatique et services d'essai informatique, 72900000 Services de secours informatique et services informatiques de conversion de catalogues
Lieu d'exécution:
IT3139C - RFT for the Provision of a Workload Model Software for the University of Galway
Service d'adjudication:
Education Procurement Service (EPS)
Numéro d'adjudication:
0

1. Buyer

1.1 Buyer

Official name : Education Procurement Service (EPS)
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : IT3139C - RFT for the Provision of a Workload Model Software for the University of Galway
Description : The College of Medicine, Nursing, and Health Sciences (CMNHS) at University of Galway is seeking to procure an Information Technology (IT) platform/solution to facilitate the capture, analysis, and management of academic workload data. This initiative aims to enhance transparency, equity, and consistency in workload allocation across teaching, research and broader contribution domains for all academic staff within the College. The proposed platform will underpin the development and implementation of a comprehensive Academic Workload Measurement System. This system is intended to provide accurate and actionable insights into workload distribution, ensuring alignment with institutional guidelines and fostering effective resource allocation, staff well-being, and accountability.
Procedure identifier : b1b44534-c345-4b7f-ad98-e32d6989eaec
Previous notice : 153e730e-971b-426b-83d2-9eb62ff72346-01
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72100000 Hardware consultancy services
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72300000 Data services
Additional classification ( cpv ): 72400000 Internet services
Additional classification ( cpv ): 72500000 Computer-related services
Additional classification ( cpv ): 72600000 Computer support and consultancy services
Additional classification ( cpv ): 72700000 Computer network services
Additional classification ( cpv ): 72800000 Computer audit and testing services
Additional classification ( cpv ): 72900000 Computer back-up and catalogue conversion services

2.1.2 Place of performance

Country subdivision (NUTS) : West ( IE042 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 200 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : IT3139C - RFT for the Provision of a Workload Model Software for the University of Galway
Description : The College of Medicine, Nursing, and Health Sciences (CMNHS) at University of Galway is seeking to procure an Information Technology (IT) platform/solution to facilitate the capture, analysis, and management of academic workload data. This initiative aims to enhance transparency, equity, and consistency in workload allocation across teaching, research and broader contribution domains for all academic staff within the College. The proposed platform will underpin the development and implementation of a comprehensive Academic Workload Measurement System. This system is intended to provide accurate and actionable insights into workload distribution, ensuring alignment with institutional guidelines and fostering effective resource allocation, staff well-being, and accountability.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72100000 Hardware consultancy services
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72300000 Data services
Additional classification ( cpv ): 72400000 Internet services
Additional classification ( cpv ): 72500000 Computer-related services
Additional classification ( cpv ): 72600000 Computer support and consultancy services
Additional classification ( cpv ): 72700000 Computer network services
Additional classification ( cpv ): 72800000 Computer audit and testing services
Additional classification ( cpv ): 72900000 Computer back-up and catalogue conversion services

5.1.2 Place of performance

Country subdivision (NUTS) : West ( IE042 )
Country : Ireland
Additional information :

5.1.3 Estimated duration

Duration : 60 Month

5.1.5 Value

Estimated value excluding VAT : 200 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Quality @ 70%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Description : Price @ 30%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Organisation providing offline access to the procurement documents : Education Procurement Service (EPS)
Organisation providing more information on the review procedures : The High Court of Ireland

6. Results

Value of all contracts awarded in this notice : 220 718,43 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Simitive Limited
Tender :
Tender identifier : 000109266
Identifier of lot or group of lots : LOT-0001
Value of the tender : 220 718,43 Euro
Subcontracting : No
Contract information :
Identifier of the contract : 429276
Date on which the winner was chosen : 04/09/2025
Date of the conclusion of the contract : 03/10/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Education Procurement Service (EPS)
Registration number : IE 6609370 G
Postal address : Castletroy Limerick
Town : Limerick
Postcode : V94 DK53
Country subdivision (NUTS) : Mid-West ( IE051 )
Country : Ireland
Telephone : 061233715
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : Simitive Limited
Size of the economic operator : Small
Registration number : 08080877
Postal address : Newminister House Baldwin Street
Town : Bristol
Postcode : BS1 1LT
Country : United Kingdom
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0003

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0004

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 17e8e690-18cf-44d5-bae2-b65a7bf8de1d - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 07/10/2025 11:27 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00659758-2025
OJ S issue number : 193/2025
Publication date : 08/10/2025