Intention notice - temporary agreement ERP system

Fredrikstad and Hvaler municipalities (henceforth referred to as the contracting authority) intend to enter into a temporary contract for a transition from Visma Enterprise on-premise to Visma cloud system (Visma Enterprise Plus) with Visma Enterprise AS. The contracting authority has received notification from Visma Enterprise AS about "end-of-life" for the …

CPV: 72000000 Services de technologies de l'information, conseil, développement de logiciels, internet et appui, 48000000 Logiciels et systèmes d'information, 48400000 Logiciels de transactions commerciales et de transactions personnelles, 48440000 Logiciels d'analyse financière et logiciels comptables, 48441000 Logiciels d'analyse financière, 48443000 Logiciels comptables, 48444000 Système comptable, 48444100 Système de facturation, 48490000 Logiciels de passation de marchés, 48810000 Systèmes d'information, 72200000 Services de programmation et de conseil en logiciels, 72254000 Services d'essais de logiciels, 72260000 Services relatifs aux logiciels
Lieu d'exécution:
Intention notice - temporary agreement ERP system
Service d'adjudication:
Fredrikstad kommune
Numéro d'adjudication:
2025/23936

1. Buyer

1.1 Buyer

Official name : Fredrikstad kommune

1.1 Buyer

Official name : Hvaler kommune

2. Procedure

2.1 Procedure

Title : Intention notice - temporary agreement ERP system
Description : Fredrikstad and Hvaler municipalities (henceforth referred to as the contracting authority) intend to enter into a temporary contract for a transition from Visma Enterprise on-premise to Visma cloud system (Visma Enterprise Plus) with Visma Enterprise AS. The contracting authority has received notification from Visma Enterprise AS about "end-of-life" for the current Enterprise system 31.12.2025. The contract can be terminated every 01.01 with three months notice. The contract will follow the current contract structure and include the same modules and functionality as that included in the current agreement. The contracting authority has started a project for a new future-oriented ERP system and carried out a 2025 market dialogues. It will not be sufficient time to map and describe the complete need for the future ERP system and at the same time execute a tender competition and implementation project with sufficient and necessary quality by 31.12.2025.ERP the solution is of the most complex and central systems that the contracting authority uses because it has integrations with many other trade systems. Further comprehensive and thorough reviews will be required prior to publication of a tender contest for a new ERP system. The contracting authority intends to hold a tender contest and implement a new ERP system by 31.12.2028.
Procedure identifier : 3d822015-fe9a-492b-8c35-c6164f6ed9e0
Internal identifier : 2025/23936
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48441000 Financial analysis software package
Additional classification ( cpv ): 48443000 Accounting software package
Additional classification ( cpv ): 48444000 Accounting system
Additional classification ( cpv ): 48444100 Billing system
Additional classification ( cpv ): 48490000 Procurement software package
Additional classification ( cpv ): 48810000 Information systems
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72254000 Software testing
Additional classification ( cpv ): 72260000 Software-related services

2.1.2 Place of performance

Country subdivision (NUTS) : Østfold ( NO083 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - The contracting authority has made a decision regarding an intention notice pursuant to the Public Procurement Regulations §13-4 b (2).

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Intention notice - temporary agreement ERP system
Description : Fredrikstad and Hvaler municipalities (henceforth referred to as the contracting authority) intend to enter into a temporary contract for a transition from Visma Enterprise on-premise to Visma cloud system (Visma Enterprise Plus) with Visma Enterprise AS. The contracting authority has received notification from Visma Enterprise AS about "end-of-life" for the current Enterprise system 31.12.2025. The contract can be terminated every 01.01 with three months notice. The contract will follow the current contract structure and include the same modules and functionality as that included in the current agreement. The contracting authority has started a project for a new future-oriented ERP system and carried out a 2025 market dialogues. It will not be sufficient time to map and describe the complete need for the future ERP system and at the same time execute a tender competition and implementation project with sufficient and necessary quality by 31.12.2025.ERP the solution is of the most complex and central systems that the contracting authority uses because it has integrations with many other trade systems. Further comprehensive and thorough reviews will be required prior to publication of a tender contest for a new ERP system. The contracting authority intends to hold a tender contest and implement a new ERP system by 31.12.2028.
Internal identifier : 2025/23936

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 48440000 Financial analysis and accounting software package
Additional classification ( cpv ): 48441000 Financial analysis software package
Additional classification ( cpv ): 48443000 Accounting software package
Additional classification ( cpv ): 48444000 Accounting system
Additional classification ( cpv ): 48444100 Billing system
Additional classification ( cpv ): 48490000 Procurement software package
Additional classification ( cpv ): 48810000 Information systems
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72254000 Software testing
Additional classification ( cpv ): 72260000 Software-related services

5.1.2 Place of performance

Country subdivision (NUTS) : Østfold ( NO083 )
Country : Norway
Additional information :

5.1.6 General information

The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.16 Further information, mediation and review

Review organisation : Søndre Østfold Tingrett

6. Results

Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of an absence of competition for technical reasons
Other justification : Fredrikstad and Hvaler municipalities (henceforth referred to as the contracting authority) intend to enter into a temporary agreement for a transition from Visma Enterprise on-premise to Visma cloud system (Visma Enterprise Plus) with Visma AS. The contracting authority has received notification from Visma AS about "end-of-life" for the current Enterprise system 31.12.2025. The contract is a temporary continual contract with Visma AS for the operation of Visma Enterprise Plus. The contract can be terminated every 01.01 with three months notice. The contract will follow the current contract structure and include the same modules and functionality as that included in the current agreement. The contracting authority has started a project for a new future-oriented ERP system and carried out a 2025 market dialogues. There will not be sufficient time to map and describe the complete need for the future ERP system and at the same time execute a tender competition and implementation project with sufficient and necessary quality by 31.12.2025. The ERP system is one of the most complex and central solutions that the contracting authority uses because it has integrations with many other trade systems. Further comprehensive and thorough reviews will be required prior to publication of a tender contest for a new ERP system. The contracting authority intends to hold a tender contest and implement a new ERP system by 31.12.2028. The contracting authority has made a decision regarding an intention notice pursuant to the Public Procurement Regulations §13-4 b (2).

6.1 Result lot ldentifier : LOT-0000

6.1.2 Information about winners

Winner :
Official name : Visma Enterprise AS
Tender :
Tender identifier : Visma Enterprise Pluss
Identifier of lot or group of lots : LOT-0000
Contract information :
Identifier of the contract : Visma Enterprise Pluss

8. Organisations

8.1 ORG-0001

Official name : Fredrikstad kommune
Registration number : 940039541
Postal address : Rådhuset, Nygaardsgaten 14-16
Town : FREDRIKSTAD
Postcode : 1606
Country subdivision (NUTS) : Østfold ( NO083 )
Country : Norway
Contact point : Kine Gjerlaugsen
Telephone : +47 69306000
Roles of this organisation :
Buyer
Group leader

8.1 ORG-0002

Official name : Søndre Østfold Tingrett
Registration number : 926722808
Town : Fredrikstad
Postcode : 1605
Country subdivision (NUTS) : Østfold ( NO083 )
Country : Norway
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Visma Enterprise AS
Size of the economic operator : Large
Registration number : 982410339
Town : Oslo
Postcode : 0277
Country subdivision (NUTS) : Østfold ( NO083 )
Country : Norway
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
The winner is listed on a regulated market

8.1 ORG-0004

Official name : Hvaler kommune
Town : Hvaler
Postcode : 1680
Country subdivision (NUTS) : Østfold ( NO083 )
Country : Norway
Contact point : Fredrikstad kommune
Telephone : 95976084
Roles of this organisation :
Buyer

Notice information

Notice identifier/version : 91c9b7d5-e436-429d-a894-1638b116c221 - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 15/08/2025 12:37 +00:00
Notice dispatch date (eSender) : 15/08/2025 13:14 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00540657-2025
OJ S issue number : 157/2025
Publication date : 19/08/2025