Event Management Services for EUAM Ukraine

This framework contract foresees the provision of services of organisation of events, including (but not limited to) provision of conference facilities, equipment, catering, event management and support services. The contract’s overarching aim is to centralise the organisation of multiple EUAM internal and project-related events to be conducted in Kyiv, Lviv, …

CPV: 79952000 Services d'organisation d'événements
Lieu d'exécution:
Event Management Services for EUAM Ukraine
Service d'adjudication:
European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
Numéro d'adjudication:
EUAM-24-73

1. Buyer

1.1 Buyer

Official name : European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
Legal type of the buyer : International organisation
Activity of the contracting authority : Public order and safety

2. Procedure

2.1 Procedure

Title : Event Management Services for EUAM Ukraine
Description : This framework contract foresees the provision of services of organisation of events, including (but not limited to) provision of conference facilities, equipment, catering, event management and support services. The contract’s overarching aim is to centralise the organisation of multiple EUAM internal and project-related events to be conducted in Kyiv, Lviv, Odesa, and other regions of Ukraine which are under the control of the government of Ukraine, where the security risks are at an acceptable level and where the conditions meet the Contracting Authority’s needs. Those events will be of various subjects and with various target audiences - they will be attended by EUAM staff members, and/or by the governmental officials, diplomats, experts and representatives of other international and local organisations.
Procedure identifier : ae100b83-901d-407a-8c47-45435e7098e8
Previous notice : 787232-2024
Internal identifier : EUAM-24-73
Type of procedure : Restricted
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services

2.1.2 Place of performance

Country : Ukraine
Anywhere in the given country
Additional information : Implementation is planned for Kyiv, Odesa and Lviv, with possible additional locations Additional information about the contract notice and the request to participate form can be found at: https://www.euam-ukraine.eu/our-mission/tenders/

2.1.3 Value

Estimated value excluding VAT : 4 000 000 Euro

2.1.4 General information

Additional information : Additional information about the contract notice and the request to participate form can be found at: https://www.euam-ukraine.eu/our-mission/tenders/
Legal basis :
Regulation (EU, Euratom) 2018/1046

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Event Management Services for EUAM Ukraine
Description : This framework contract foresees the provision of services of organisation of events, including (but not limited to) provision of conference facilities, equipment, catering, event management and support services. The contract’s overarching aim is to centralise the organisation of multiple EUAM internal and project-related events to be conducted in Kyiv, Lviv, Odesa, and other regions of Ukraine which are under the control of the government of Ukraine, where the security risks are at an acceptable level and where the conditions meet the Contracting Authority’s needs. Those events will be of various subjects and with various target audiences - they will be attended by EUAM staff members, and/or by the governmental officials, diplomats, experts and representatives of other international and local organisations.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Options :
Description of the options : The buyer reserves the right for additional purchases from the contractor, as described here: Provided they are in conformity with the basic project, new services consisting in the repetition of similar services, may be entrusted for up to 50% of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Country : Ukraine
Anywhere in the given country
Additional information : Implementation is planned for Kyiv, Odesa and Lviv, with possible additional locations

5.1.3 Estimated duration

Duration : 4 Year

5.1.5 Value

Estimated value excluding VAT : 4 000 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Additional information about the contract notice and the request to participate form can be found at: https://www.euam-ukraine.eu/our-mission/tenders/

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please see the procurement documents for details
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 80
Criterion :
Type : Price
Description : Please see the procurement documents for details
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
Information about review deadlines : 15 working days

6. Results

Value of all contracts awarded in this notice : 4 000 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Leader of tendering party : Conference Service Center LLC
Official name : Ukrainian Conference Service Center LLC
Tender :
Tender identifier : 2
Identifier of lot or group of lots : LOT-0001
Value of the tender : 4 000 000 Euro
Subcontracting : Yes
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : EUAM-24-73

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 5

8. Organisations

8.1 ORG-0001

Official name : European Union Advisory Mission for Civilian Security Sector Reform Ukraine (EUAM Ukraine)
Registration number : 100000546
Department : Procurement Section
Postal address : 4V, Volodymyrskyi Uzviz
Town : Kyiv
Postcode : 01001
Country : Ukraine
Contact point : Procurement Section
Telephone : 00380000000000
Information exchange endpoint (URL) : https://www.euam-ukraine.eu/our-mission/tenders/
Roles of this organisation :
Buyer
Review organisation

8.1 ORG-0002

Official name : Conference Service Center LLC
Size of the economic operator : Small
Registration number : 16293406
Postal address : Office 139, 4-A Zoologichna Street
Town : Kyiv
Postcode : 04119
Country : Ukraine
Roles of this organisation :
Tenderer
Group leader
Winner of these lots : LOT-0001

8.1 ORG-0003

Official name : Ukrainian Conference Service Center LLC
Size of the economic operator : Small
Registration number : 37194929
Postal address : Zvirynetska Street 63
Town : Kyiv
Postcode : 01014
Country : Ukraine
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : c7e9df16-9196-487e-bfdf-dce6dacdd371 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 08/08/2025 12:43 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00524915-2025
OJ S issue number : 152/2025
Publication date : 11/08/2025