Employer Of Record

Chalmers needs a partner who can support Chalmers in hiring and administrating staff located outside Sweden and ensure that local laws and tax regulations are followed. However, Chalmers must retain full control and decision-making authority over the employee's tasks, work schedules, benefits, and performance. Scope: A web-based software-as-a-service workforce management …

CPV: 79000000 Services aux entreprises: droit, marketing, conseil, recrutement, impression et sécurité
Délai:
30 septembre 2025 21:59
Type de délai:
Soumission d'offres
Lieu d'exécution:
Employer Of Record
Service d'adjudication:
Chalmers Tekniska Högskola Aktiebolag
Numéro d'adjudication:
C 2025-1155

1. Buyer

1.1 Buyer

Official name : Chalmers Tekniska Högskola Aktiebolag
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Employer Of Record
Description : Chalmers needs a partner who can support Chalmers in hiring and administrating staff located outside Sweden and ensure that local laws and tax regulations are followed. However, Chalmers must retain full control and decision-making authority over the employee's tasks, work schedules, benefits, and performance. Scope: A web-based software-as-a-service workforce management platform  Payroll management: Calculation and distribution of salaries, including tax withholdings and social security contributions. Benefit administration: Management of employee benefits such as health insurance, retirement plans, and paid time off. Compliance: Adherence to local employment laws, including tax regulations, labor standards, and workplace safety requirements. Contract management: Creation of employment contracts and any legal documentation required. Employee onboarding and offboarding: Management of the hiring process, including onboarding new employees and handling offboarding procedures when employees leave.
Procedure identifier : a91a54ea-ca25-4976-8307-aae23d18f3d0
Internal identifier : C 2025-1155
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security

2.1.2 Place of performance

Anywhere

2.1.3 Value

Estimated value excluding VAT : 3 000 000 Swedish krona

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Corruption : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Fraud : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Money laundering or terrorist financing : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Participation in a criminal organisation : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Terrorist offences or offences linked to terrorist activities : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Child labour and including other forms of trafficking in human beings : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Breaching of obligations in the fields of environmental law : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Breaching of obligations in the fields of labour law : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Breaching of obligations in the fields of social law : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Agreements with other economic operators aimed at distorting competition : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Grave professional misconduct : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Offence concerning its professional conduct in the domain of defence procurement : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Conflict of interest due to its participation in the procurement procedure : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Direct or indirect involvement in the preparation of this procurement procedure : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Early termination, damages, or other comparable sanctions : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Lack of reliability to exclude risks to the security of the country : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Breaching obligation relating to payment of social security contributions : According to Chapter 13, Section 2, of LOU, a contracting authority must exclude a tenderer from participating in a procurement if the contracting authority becomes aware that, according to a legally binding judgment, the tenderer has neglected or not met its obligations regarding the payment of taxes or social security contributions. Taxes and social security contributions The tenderer must have no significant debts regarding Swedish taxes and social security contributions to either the Swedish Tax Agency or the Swedish Enforcement Authority. The buyer checks this and reserves the right to determine in each case what may be deemed significant debts. Minor debts are accepted if the debt is disputed, the debt can be settled before a contract is signed, or if there is an agreement with the relevant public authority. Foreign tenderers must meet corresponding requirements based on the laws/regulations applicable in the country in which they are registered. Foreign tenderers must provide information in their tender to support compliance with the above requirements. F-tax certificate The tenderer must be registered for F-tax in Sweden. The same applies to foreign tenderers for all services performed for the buyer in Sweden. The buyer verifies that the tenderer meets the above requirements
Breaching obligation relating to payment of taxes : According to Chapter 13, Section 2, of LOU, a contracting authority must exclude a tenderer from participating in a procurement if the contracting authority becomes aware that, according to a legally binding judgment, the tenderer has neglected or not met its obligations regarding the payment of taxes or social security contributions. Taxes and social security contributions The tenderer must have no significant debts regarding Swedish taxes and social security contributions to either the Swedish Tax Agency or the Swedish Enforcement Authority. The buyer checks this and reserves the right to determine in each case what may be deemed significant debts. Minor debts are accepted if the debt is disputed, the debt can be settled before a contract is signed, or if there is an agreement with the relevant public authority. Foreign tenderers must meet corresponding requirements based on the laws/regulations applicable in the country in which they are registered. Foreign tenderers must provide information in their tender to support compliance with the above requirements. F-tax certificate The tenderer must be registered for F-tax in Sweden. The same applies to foreign tenderers for all services performed for the buyer in Sweden. The buyer verifies that the tenderer meets the above requirements
Business activities are suspended : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Bankruptcy : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Arrangement with creditors : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Insolvency : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Assets being administered by liquidator : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law : Chapter 13, Section 1, of the Swedish Public Procurement Act (LOU) sets out mandatory grounds for exclusion, while Chapter 13, Section 3, of LOU sets out grounds that enable the buyer to exclude a tenderer from participation in the procurement. The grounds for exclusion apply even if the offences are committed by a representative of the tenderer. Furthermore, according to Chapter 13, Section 3, of LOU, a tenderer may be excluded from participating in a procurement if the buyer can show that the tenderer is subject to one of the points mentioned in this section and has not taken sufficient measures to demonstrate its reliability (referred to as self-cleaning) or has not been able to provide an explanation that makes it likely that a contract can be performed despite the circumstances. The grounds for exclusion also apply to any subcontractors that the tenderer intends to use for the order in accordance with Chapter 14, Section 7, of LOU. The buyer may request that the tenderer and/or subcontractor(s) submit an extract from criminal records or an equivalent document issued by a competent authority in the country in which the tenderer is established, showing that there are no circumstances which, according to Chapter 13, Section 1, of LOU, constitute grounds for excluding the tenderer from the procurement

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Employer Of Record
Description : Chalmers needs a partner who can support Chalmers in hiring and administrating staff located outside Sweden and ensure that local laws and tax regulations are followed. However, Chalmers must retain full control and decision-making authority over the employee's tasks, work schedules, benefits, and performance. Scope: A web-based software-as-a-service workforce management platform  Payroll management: Calculation and distribution of salaries, including tax withholdings and social security contributions. Benefit administration: Management of employee benefits such as health insurance, retirement plans, and paid time off. Compliance: Adherence to local employment laws, including tax regulations, labor standards, and workplace safety requirements. Contract management: Creation of employment contracts and any legal documentation required. Employee onboarding and offboarding: Management of the hiring process, including onboarding new employees and handling offboarding procedures when employees leave.
Internal identifier : C 2025-1155

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security

5.1.2 Place of performance

Anywhere
Additional information :

5.1.3 Estimated duration

Start date : 01/01/2026
Duration end date : 01/01/2030

5.1.5 Value

Estimated value excluding VAT : 3 000 000 Swedish krona

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement
Green Procurement Criteria : No Green Public Procurement criteria

5.1.8 Accessibility criteria

Accessibility criteria for persons with disabilities are not included because the procurement is not intended for use by natural persons

5.1.11 Procurement documents

Deadline for requesting additional information : 21/09/2025 22:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=66960

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Swedish, English
Electronic catalogue : Allowed
Deadline for receipt of tenders : 30/09/2025 21:59 +00:00
Deadline until which the tender must remain valid : 91 Day
Information about public opening :
Opening date : 30/09/2025 22:00 +00:00
Place : Arvid Hedvalls backe 4, Göteborg
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : Not yet known
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Förvaltningsrätten i Göteborg
Information about review deadlines : 10 days

8. Organisations

8.1 ORG-0001

Official name : Chalmers Tekniska Högskola Aktiebolag
Registration number : 5564795598
Department : Inköp och upphandling
Postal address : Chalmers tekniska högskola
Town : GÖTEBORG
Postcode : 41296
Country subdivision (NUTS) : Västra Götalands län ( SE232 )
Country : Sweden
Contact point : Linnea Caesar
Telephone : 031-7721000
Internet address : http://www.chalmers.se
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Förvaltningsrätten i Göteborg
Registration number : 202100-2742
Postal address : Box 53197
Town : Göteborg
Postcode : 400 15
Country subdivision (NUTS) : Västra Götalands län ( SE232 )
Country : Sweden
Telephone : 031-732 70 00
Roles of this organisation :
Review organisation

Notice information

Notice identifier/version : 60379843-3525-4443-822f-bf6b24d84c66 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 19/08/2025 13:27 +00:00
Notice dispatch date (eSender) : 19/08/2025 13:27 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00545297-2025
OJ S issue number : 159/2025
Publication date : 21/08/2025