EEA and Schengen database case management system

The EEA and Schengen database case management system shall contribute to fulfilling the political ambitions of EEA and Schengen work by facilitating early involvement and influence. Furthermore, it shall facilitate effective, correct and timely implementation of EEA rules in Norwegian law, and correct and relevant information to the Norwegian Parliament. …

CPV: 72000000 Services de technologies de l'information, conseil, développement de logiciels, internet et appui, 72227000 Services de conseil en intégration de logiciels, 72254000 Services d'essais de logiciels, 72261000 Services d'assistance relative aux logiciels, 72262000 Services de développement de logiciels, 72265000 Services de configuration de logiciels, 72267100 Maintenance de logiciels de technologies de l'information, 72510000 Services de gestion relatifs à l'informatique
Lieu d'exécution:
EEA and Schengen database case management system
Service d'adjudication:
Norwegian Ministry of Foreign Affairs
Numéro d'adjudication:
23/7560

1. Buyer

1.1 Buyer

Official name : Norwegian Ministry of Foreign Affairs
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : EEA and Schengen database case management system
Description : The EEA and Schengen database case management system shall contribute to fulfilling the political ambitions of EEA and Schengen work by facilitating early involvement and influence. Furthermore, it shall facilitate effective, correct and timely implementation of EEA rules in Norwegian law, and correct and relevant information to the Norwegian Parliament. Good and efficient work processes, as well as good information about the EEA to Norwegian business and Norwegian citizens shall also be facilitated. The objective of the procurement is to establish contracts with one total supplier who can deliver the EEA and Schengen note base as a SaaS service that covers the desired functions, security, integrations and interface, delivering the necessary support and maintenance, as well as operation over the lifetime. There is a need to convert data from existing systems to the SaaS service. The agreements include a number of options for the customer, including implementation of new user stories and transferring all or parts of the system to the customer's tenant. The services shall be able to be further developed to be relevant, e.g. to satisfy new rules, emerging needs, and changed work processes. See annex 1 of the contracts for further details.
Procedure identifier : 9d86995e-b728-4364-8577-973aff4a823e
Previous notice : 5e196405-98aa-421c-abe4-a16a27613ad7-01
Internal identifier : 23/7560
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72227000 Software integration consultancy services
Additional classification ( cpv ): 72254000 Software testing
Additional classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72265000 Software configuration services
Additional classification ( cpv ): 72267100 Maintenance of information technology software
Additional classification ( cpv ): 72510000 Computer-related management services

2.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : The meetings shall mainly be held at the Ministry.

2.1.3 Value

Estimated value excluding VAT : 51 000 000 Norwegian krone

2.1.4 General information

Additional information : The procurement ́s estimated value includes the project phase up until commissioning and eight years in operation, including various further developments etc. The contract value stated in the notice is the evaluation cost.
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : EEA and Schengen database case management system
Description : The EEA and Schengen database case management system shall contribute to fulfilling the political ambitions of EEA and Schengen work by facilitating early involvement and influence. Furthermore, it shall facilitate effective, correct and timely implementation of EEA rules in Norwegian law, and correct and relevant information to the Norwegian Parliament. Good and efficient work processes, as well as good information about the EEA to Norwegian business and Norwegian citizens shall also be facilitated. The objective of the procurement is to establish contracts with one total supplier who can deliver the EEA and Schengen note base as a SaaS service that covers the desired functions, security, integrations and interface, delivering the necessary support and maintenance, as well as operation over the lifetime. There is a need to convert data from existing systems to the SaaS service. The agreements include a number of options for the customer, including implementation of new user stories and transferring all or parts of the system to the customer's tenant. The services shall be able to be further developed to be relevant, e.g. to satisfy new rules, emerging needs, and changed work processes. See annex 1 of the contracts for further details.
Internal identifier : 23/7560

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72227000 Software integration consultancy services
Additional classification ( cpv ): 72254000 Software testing
Additional classification ( cpv ): 72261000 Software support services
Additional classification ( cpv ): 72262000 Software development services
Additional classification ( cpv ): 72265000 Software configuration services
Additional classification ( cpv ): 72267100 Maintenance of information technology software
Additional classification ( cpv ): 72510000 Computer-related management services
Options :
Description of the options : The agreements include a number of options for the customer, including implementation of new user stories and transferring all or parts of the system to the customer's tenant. The services shall be able to be further developed to be relevant, e.g. to satisfy new rules, emerging needs, and changed work processes. See annex 1 of the contracts for further details on the options.

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : The meetings shall mainly be held at the Ministry.

5.1.3 Estimated duration

Other duration : Unlimited

5.1.5 Value

Estimated value excluding VAT : 51 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : The procurement ́s estimated value includes the project phase up until commissioning and eight years in operation, including various further developments etc. The contract value stated in the notice is the evaluation cost.

5.1.10 Award criteria

Criterion :
Type : Price
Name : Prices
Description : The Ministry will calculate the total evaluation cost based on the offered prices.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Functional requirements
Description : The criterium consists of sub-criteria.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 33
Criterion :
Type : Quality
Name : Non-functional requirements etc.
Description : The criterium consists of sub-criteria.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 22
Criterion :
Type : Quality
Name : Competence
Description : The criterium consists of sub-criteria.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 15

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Oslo District Court
Information about review deadlines : In accordance with the award letters and other procurement regulations.

6. Results

Value of all contracts awarded in this notice : 21 195 900 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Computas AS
Tender :
Tender identifier : Fagsystemet EØS- og Schengen notatbase - Computas AS
Identifier of lot or group of lots : LOT-0000
Value of the tender : 21 195 900 Norwegian krone
Subcontracting : Yes
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Fagsystemet EØS- og Schengen notatbase - Computas AS
Date of the conclusion of the contract : 15/09/2025

6.1.3 Non-winning tenderers :

Tenderer :
Official name : Computas AS

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 4
Type of received submissions : Tenders
Number of tenders or requests to participate received : 4
Type of received submissions : Tenders
Number of tenders or requests to participate received : 3
Range of tenders :
Value of the lowest admissible tender : 21 195 900 Norwegian krone
Value of the highest admissible tender : 24 753 200 Norwegian krone

8. Organisations

8.1 ORG-0001

Official name : Norwegian Ministry of Foreign Affairs
Registration number : 972417920
Postal address : Postboks 8114 Dep.
Town : Oslo
Postcode : 0032
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Steinar Lund
Telephone : +47 22249090
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo District Court
Registration number : 926725939
Postal address : Postboks 2106 Vika
Town : Oslo
Postcode : 0125
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 22035200
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Computas AS
Size of the economic operator : Medium
Registration number : 986 352 325
Postal address : Akersgata 35-39
Town : Oslo
Postcode : 0158
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 93248308
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

Notice information

Notice identifier/version : 6e6ea5be-2f46-4b8a-af41-178be608c9de - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 24/09/2025 08:11 +00:00
Notice dispatch date (eSender) : 24/09/2025 10:00 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00626370-2025
OJ S issue number : 184/2025
Publication date : 25/09/2025