Annual inspection of fire alarm systems and emergency lighting (guiding systems).

The contracting authority intends to enter into an ongoing service agreement for statutory annual inspections of fire alarm systems and emergency lights (guiding systems). The systems shall be inspected in accordance with the current standards and regulations. The contracting authority ́s need consists primarily of inspections and service of existing …

CPV: 71356100 Services de contrôle technique, 31518200 Matériel d'éclairage de secours, 31625200 Systèmes d'alarme incendie, 45310000 Travaux d'équipement électrique, 45312100 Travaux d'installation de systèmes avertisseurs d'incendie, 45343000 Travaux d'installation de dispositifs de prévention contre les incendies, 50700000 Services de réparation et d'entretien d'installations de bâtiments, 71317100 Services de conseil en protection et contrôle en matière d'incendie et d'explosion, 71631000 Services d'inspection technique
Lieu d'exécution:
Annual inspection of fire alarm systems and emergency lighting (guiding systems).
Service d'adjudication:
Troms fylkeskommune
Numéro d'adjudication:
25/06316

1. Buyer

1.1 Buyer

Official name : Troms fylkeskommune
Legal type of the buyer : Body governed by public law, controlled by a regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Annual inspection of fire alarm systems and emergency lighting (guiding systems).
Description : The contracting authority intends to enter into an ongoing service agreement for statutory annual inspections of fire alarm systems and emergency lights (guiding systems). The systems shall be inspected in accordance with the current standards and regulations. The contracting authority ́s need consists primarily of inspections and service of existing installations and, thus, improvements to defects uncovered by the inspections. We have, based on figures from 1 May 2025, prepared an estimate of the need for completed inspections in the years to come, see annex 10 - Building overview fire and emergency lighting installations 2025. The figures are however only estimates and are not binding for the Contracting Authority. Improvement, maintenance and renovation projects over this amount shall always be clarified with and approved by the Contracting Authority. See annex 5 - overview of locations for an overview of the systems that shall be inspected. The county is constantly changing, where new buildings are established/procured and existing buildings are demolished. The overview can therefore be changed slightly during the contract period. Any new buildings shall be included in the contract on equivalent contract terms.
Procedure identifier : 0ee8ea07-9d25-402d-b5de-56a4f6c12a42
Previous notice : 5a706e94-182b-4251-88d8-ba156bddac75-01
Internal identifier : 25/06316
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : The contracting authority intends to enter into an agreement with one tenderer for this contract. A more detailed description of the need is in the tender documentation, requirement specifications and price form.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71356100 Technical control services
Additional classification ( cpv ): 31518200 Emergency lighting equipment
Additional classification ( cpv ): 31625200 Fire-alarm systems
Additional classification ( cpv ): 45310000 Electrical installation work
Additional classification ( cpv ): 45312100 Fire-alarm system installation work
Additional classification ( cpv ): 45343000 Fire-prevention installation works
Additional classification ( cpv ): 50700000 Repair and maintenance services of building installations
Additional classification ( cpv ): 71317100 Fire and explosion protection and control consultancy services
Additional classification ( cpv ): 71631000 Technical inspection services

2.1.2 Place of performance

Country subdivision (NUTS) : Troms/Romsa/Tromssa ( NO072 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 0 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - Procurement Regulations

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Annual inspection of fire alarm systems and emergency lighting (guiding systems).
Description : The contracting authority intends to enter into an ongoing service agreement for statutory annual inspections of fire alarm systems and emergency lights (guiding systems). The systems shall be inspected in accordance with the current standards and regulations. The contracting authority ́s need consists primarily of inspections and service of existing installations and, thus, improvements to defects uncovered by the inspections. We have, based on figures from 1 May 2025, prepared an estimate of the need for completed inspections in the years to come, see annex 10 - Building overview fire and emergency lighting installations 2025. The figures are however only estimates and are not binding for the Contracting Authority. Improvement, maintenance and renovation projects over this amount shall always be clarified with and approved by the Contracting Authority. See annex 5 - overview of locations for an overview of the systems that shall be inspected. The county is constantly changing, where new buildings are established/procured and existing buildings are demolished. The overview can therefore be changed slightly during the contract period. Any new buildings shall be included in the contract on equivalent contract terms.
Internal identifier : 25/06316

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 71356100 Technical control services
Additional classification ( cpv ): 31518200 Emergency lighting equipment
Additional classification ( cpv ): 31625200 Fire-alarm systems
Additional classification ( cpv ): 45310000 Electrical installation work
Additional classification ( cpv ): 45312100 Fire-alarm system installation work
Additional classification ( cpv ): 45343000 Fire-prevention installation works
Additional classification ( cpv ): 50700000 Repair and maintenance services of building installations
Additional classification ( cpv ): 71317100 Fire and explosion protection and control consultancy services
Additional classification ( cpv ): 71631000 Technical inspection services

5.1.2 Place of performance

Country subdivision (NUTS) : Troms/Romsa/Tromssa ( NO072 )
Country : Norway
Additional information :

5.1.5 Value

Estimated value excluding VAT : 0 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : The tenderer ́s total price will be evaluated under this point. The requirement shall be documented by a completed annex 4 - price form. All yellow fields in the attached price form shall be filled in and prices shall be stated in Norwegian crowns and excluding VAT.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Criterion :
Type : Quality
Name : Environment
Description : The use of climate-friendly vehicles for fulfilment of deliveries in accordance with this contract is being considered under this criteria. Tenderers shall state the share (as a percentage) of the meetings in the contract that shall be implemented with vehicles on electricity, hydrogen and biogas each year. The buildings for attendance are stated in "Annex 10 - Building overview, fire and emergency lighting installations 2025". The requirement shall be documented by a completed annex 6 - vehicle form.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Service and reporting
Description : Under this criteria is assessed: How the tenderer describes their systems for points 1.7 and 1.8 in the requirement specification. We will emphasise: - How simple and user-friendly the report and the estimate are. -Where easily accessible and clearly important information is - Whether training and reviewing the report, cost estimates and reporting work are offered. The requirement is to be documented by the tenderer describing their solutions of points 1.7 and 1.8 in the requirement specification, with an example of a completed report and cost estimate.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Nord-Troms og Senja tingrett
Information about review deadlines : In accordance with the District Court ́s appeals rules

6. Results

Value of all contracts awarded in this notice : 7 000 000 Norwegian krone
Maximum value of the framework agreements in this notice : 7 000 000 Norwegian krone
Approximate value of the framework agreements : 7 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 7 000 000 Norwegian krone
Re-estimated value of the framework agreement : 7 000 000 Norwegian krone

6.1.2 Information about winners

Winner :
Official name : HANESETH TROMSØ AS
Tender :
Tender identifier : Haneseth Tromsø AS
Identifier of lot or group of lots : LOT-0000
Value of the tender : 7 000 000 Norwegian krone
The tender is a variant : no
Subcontracting : No
Contract information :
Identifier of the contract : Haneseth Tromsø AS
Date on which the winner was chosen : 09/09/2025
Date of the conclusion of the contract : 19/09/2025
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 352265-2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 7

8. Organisations

8.1 ORG-0001

Official name : Troms fylkeskommune
Registration number : 930068128
Postal address : Postboks 6600
Town : Tromsø
Postcode : 9296
Country subdivision (NUTS) : Troms/Romsa/Tromssa ( NO072 )
Country : Norway
Contact point : Ingebjørg Helene Bendiksen
Telephone : +47 77788000
Internet address : https://www.tromsfylke.no/
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Nord-Troms og Senja tingrett
Registration number : 926723022
Postal address : Postboks 2510
Town : Tromsø
Postcode : 9270
Country subdivision (NUTS) : Troms/Romsa/Tromssa ( NO072 )
Country : Norway
Telephone : 77603400
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : HANESETH TROMSØ AS
Size of the economic operator : Large
Registration number : 944914846
Postal address : Stakkevollvegen 41
Town : TROMSØ
Postcode : 9010
Country subdivision (NUTS) : Troms/Romsa/Tromssa ( NO072 )
Country : Norway
Contact point : HANESETH TROMSØ AS
Telephone : 77606260
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

Notice information

Notice identifier/version : 9bfaf007-8162-4a1e-b38c-9dd5c914ce40 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 22/09/2025 08:04 +00:00
Notice dispatch date (eSender) : 22/09/2025 08:17 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00621753-2025
OJ S issue number : 182/2025
Publication date : 23/09/2025