Laboratory Information Management System (LIMS) for The University of Helsinki Veterinary Teaching Hospital

The laboratory units of the faculty are seeking to procure new LIMS (Laboratory information management system), which will replace all laboratory functionalities currently handled by Provet Cloud and Provet Net, except for emergency laboratory functions and the Production Animal Hospital's laboratory functions. The new system will be integrated into the …

CPV: 48000000 Ohjelmatuotteet ja tietojärjestelmät
Määräaika:
13. kesäkuuta 2025 kello 13.00
Määräajan tyyppi:
Tarjouksen jättäminen
Teloituspaikka:
Laboratory Information Management System (LIMS) for The University of Helsinki Veterinary Teaching Hospital
Myöntävä elin:
Helsingin yliopisto
Myöntämisnumero:
555594

1. Buyer

1.1 Buyer

Official name : Helsingin yliopisto
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Laboratory Information Management System (LIMS) for The University of Helsinki Veterinary Teaching Hospital
Description : The laboratory units of the faculty are seeking to procure new LIMS (Laboratory information management system), which will replace all laboratory functionalities currently handled by Provet Cloud and Provet Net, except for emergency laboratory functions and the Production Animal Hospital's laboratory functions. The new system will be integrated into the currently implemented Provet Cloud veterinary patient information system. The offer must include: - the software and necessary licenses as well as support and maintenance services for four (4) years - the implementation of the software - the training required for administrate and use of the system
Procedure identifier : 3993a3bc-19f5-4af6-8491-7829ce38ea6d
Internal identifier : 555594
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : This call for tenders is based on a request for information made in early 2025. ( [TED eF16] 544802 / Request for information: Laboratory Information Management System (LIMS) for The University of Helsinki Veterinary Teaching Hospital) The procurement may exceed the EU threshold value. The procurement process will be implemented in the following stages: 1. Verification of the compliance of the tenders with the request for tender 2. Comparison of the overall economic advantage of the tenders 3. Decision-making and notification of the procurement decision 4. Conclusion of the procurement contract The Faculty of Veterinary Medicine at the University of Helsinki reserves the right not to accept any of the submitted tenders. The procurement quantities stated in the request for information are estimates, and the request for information does not create a quantity purchase obligation for the purchaser. No compensation will be paid to suppliers for making an offer, presenting it, or participating in the procedure in any other way. The tender documents are available in English but offers can be submitted in English or in Finnish. Agreement templates are attached in Finnish and English. Language used when signing agreements will be decided together with selected supplier. In case there are If there are conflicts in the templates, the Finnish language will be prioritised. The University of Helsinki is not responsible for any translation costs that may be incurred by the supplier.

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems

2.1.2 Place of performance

Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland

2.1.4 General information

Additional information : The laboratory units of the faculty are seeking to procure new LIMS (Laboratory information management system), which will replace all laboratory and pathology functionalities currently handled by Provet Cloud and Provet Net, except for emergency laboratory functions and the Production Animal Hospital's laboratory functions. The new system will be integrated into the currently implemented Provet Cloud veterinary patient information system. The system must include at least the following functions: - Laboratory workflows necessary for the functionality of the Veterinary Hospital --- Microbiology --- Hematology and clinical chemistry - Sample management and storage - Laboratory device integrations - Sample number series for different purposes that can be configured by the customer - Provet Cloud integration for laboratory referrals from Provet Cloud to the laboratory system - Provet Cloud integration for returning laboratory results from the LIMS system to Provet Cloud for billing purposes Please see attachments for additional descriptions of the current LIMS workflows in The University of Helsinki Veterinary Teaching Hospital and detailed Requirement definitions. The planned offer must include the software and necessary licenses, the implementation of the software, support and maintenance services for four (4) years, and the training required for the implementation of the system.
Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : The economic operator is in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations.
Bankruptcy : The economic operator is bankrupt.
Corruption : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Arrangement with creditors : The economic operator is in arrangement with creditors.
Participation in a criminal organisation : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Agreements with other economic operators aimed at distorting competition : The economic operator has entered into agreements with other economic operators aimed at distorting competition.
Breaching of obligations in the fields of environmental law : The economic operator has breached its obligations in the field of environmental law.
Money laundering or terrorist financing : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Fraud : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Child labour and other forms of trafficking in human beings : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Insolvency : The economic operator is the subject of insolvency or winding-up.
Breaching of obligations in the fields of labour law : The economic operator has breached its obligations in the field of labour law.
Assets being administered by liquidator : The assets of the economic operator are being administered by a liquidator or by the court.
Purely national exclusion grounds : Any person who is a member of the economic operator’s administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for work safety offence, working hours offence, work discrimination, extortionate work discrimination, violation of the right to organise or unauthorised use of foreign labour.
Conflict of interest due to its participation in the procurement procedure : The economic operator is aware of any conflict of interest, as indicated in national law, the relevant notice or the procurement documents due to its participation in the procurement procedure.
Direct or indirect involvement in the preparation of this procurement procedure : The economic operator or an undertaking related to it has advised the contracting authority or contracting entity or otherwise been involved in the preparation of the procurement procedure.
Guilty of grave professional misconduct : The economic operator is guilty of grave professional misconduct.
Early termination, damages or other comparable sanctions : The economic operator has experienced that a prior public contract, a prior contract with a contracting entity or a prior concession contract was terminated early, or that damages or other comparable sanctions were imposed in connection with that prior contract.
Breaching of obligations in the fields of social law : The economic operator has breached its obligations in the field of social law.
Payment of social security contributions : The economic operator has breached its obligations relating to the payment social security contributions, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Business activities are suspended : The business activities of the economic operator are suspended.
Payment of taxes : The economic operator has breached its obligations relating to the payment of taxes, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Terrorist offences or offences linked to terrorist activities : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Laboratory Information Management System (LIMS) for The University of Helsinki Veterinary Teaching Hospital
Description : The laboratory units of the faculty are seeking to procure new LIMS (Laboratory information management system), which will replace all laboratory functionalities currently handled by Provet Cloud and Provet Net, except for emergency laboratory functions and the Production Animal Hospital's laboratory functions. The new system will be integrated into the currently implemented Provet Cloud veterinary patient information system. The offer must include: - the software and necessary licenses as well as support and maintenance services for four (4) years - the implementation of the software - the training required for administrate and use of the system
Internal identifier : 555594

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems

5.1.2 Place of performance

Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Additional information :

5.1.3 Estimated duration

Start date : 05/01/2026
Duration end date : 04/01/2030

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Information about previous notices :
Identifier of the previous notice : 544802-2025
Additional information : The laboratory units of the faculty are seeking to procure new LIMS (Laboratory information management system), which will replace all laboratory and pathology functionalities currently handled by Provet Cloud and Provet Net, except for emergency laboratory functions and the Production Animal Hospital's laboratory functions. The new system will be integrated into the currently implemented Provet Cloud veterinary patient information system. The system must include at least the following functions: - Laboratory workflows necessary for the functionality of the Veterinary Hospital --- Microbiology --- Hematology and clinical chemistry - Sample management and storage - Laboratory device integrations - Sample number series for different purposes that can be configured by the customer - Provet Cloud integration for laboratory referrals from Provet Cloud to the laboratory system - Provet Cloud integration for returning laboratory results from the LIMS system to Provet Cloud for billing purposes Please see attachments for additional descriptions of the current LIMS workflows in The University of Helsinki Veterinary Teaching Hospital and detailed Requirement definitions. The planned offer must include the software and necessary licenses, the implementation of the software, support and maintenance services for four (4) years, and the training required for the implementation of the system.

5.1.7 Strategic procurement

Social objective promoted : Human rights due diligence in global supply chains

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Use of this criterion : Used
Criterion :
Type : Other
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Use of this criterion : Not used

5.1.10 Award criteria

Criterion :
Type : Price
Name :
Description :
Criterion :
Type : Quality
Name :
Description :
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 23/05/2025 13:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English, Finnish
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 13/06/2025 13:00 +00:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 13/06/2025 13:01 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : yes
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Markkinaoikeus -

8. Organisations

8.1 ORG-0001

Official name : Helsingin yliopisto
Registration number : 0313471-7
Postal address : Fabianinkatu 33
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : Thomas Grönthal
Telephone : +358 2941911
Internet address : https://www.helsinki.fi/fi
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Markkinaoikeus
Registration number : 3006157-6
Postal address : Radanrakentajantie 5
Town : Helsinki
Postcode : 00520
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295643300
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Hansel Oy (Hilma)
Registration number : FI09880841
Postal address : Mannerheiminaukio 1a
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : eSender
Telephone : 029 55 636 30
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 96696c4e-8125-4279-a089-0a870f66a2f3 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 09/05/2025 08:11 +00:00
Notice dispatch date (eSender) : 09/05/2025 08:16 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00304648-2025
OJ S issue number : 91/2025
Publication date : 13/05/2025