Full Flight Simulator (FFS) hours and training services for Airbus EC135P2+

FinnHEMS Lentopalvelut Oy is 100% owned by the FinnHEMS Oy (together "FinnHEMS"). FinnHEMS Oy is 100% owned and funded by the State of Finland. FinnHEMS is a non-profit organisation providing the Helicopter Emergency Medical Services (“HEMS”). FinnHEMS is setting this Request for Quotation (RFQ) for acquiring hourly capacity at Full …

CPV: 34741400 Lentosimulaattorit, 63730000 Erilaiset lentoliikenteen tukipalvelut
Määräaika:
10. heinäkuuta 2025 kello 13.00
Määräajan tyyppi:
Tarjouksen jättäminen
Teloituspaikka:
Full Flight Simulator (FFS) hours and training services for Airbus EC135P2+
Myöntävä elin:
FinnHEMS Lentopalvelut Oy
Myöntämisnumero:
552597

1. Buyer

1.1 Buyer

Official name : FinnHEMS Lentopalvelut Oy
Legal type of the buyer : Public undertaking
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : Full Flight Simulator (FFS) hours and training services for Airbus EC135P2+
Description : FinnHEMS Lentopalvelut Oy is 100% owned by the FinnHEMS Oy (together "FinnHEMS"). FinnHEMS Oy is 100% owned and funded by the State of Finland. FinnHEMS is a non-profit organisation providing the Helicopter Emergency Medical Services (“HEMS”). FinnHEMS is setting this Request for Quotation (RFQ) for acquiring hourly capacity at Full Flight Simulator for its crew training purposes and some additional training services. The required simulator type: European Aviation Safety Agency (EASA) certified Full Flight Simulator (FFS) for EC135P2+. The certification must be completed by August 15, 2025 at the latest. The simulator shall be Night Vision Imaging System (NVIS) compatible for NVIS operations. The yearly estimate of simulator hours use is 240-280. The contract does not create purchase obligation for the buyer, nor an exclusive right for the service providers. FinnHEMS shall make a framework agreement with maximum of two service providers.
Procedure identifier : 4cacbd50-03fc-41a9-902e-bd5ac33a2f7a
Internal identifier : 552597
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure : General description of Contract reward process: 1) Opening of Tenders, 2) Suitability of tenderers, 2) Comparison of tenders and selection of winning tender(s), 3) Verifying the winning tender(s) in accordance with the Request for Quotation, 4) The customer reserves the right to evaluate the suitability of the simulator for its operational needs, if Customer's needs are not met the offer may be rejected, 5) Criminal record check of the provider's responsible persons, 6) Contract Decision, 7) Rectification and appeal period of 14 days, 8) Signing of Framework Agreement and 9) Service implementation according to the Contract Framework agreement ("Contract"/"Agreement")) will be made with maximum of two (2) service providers. The order of priority will be determined as a result of this competition.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63730000 Support services for air transport
Additional classification ( cpv ): 34741400 Flight simulators

2.1.2 Place of performance

Anywhere in the European Economic Area

2.1.4 General information

Additional information : The simulator offered shall be located within the European Economic Area for cost-effective accessibility. Comparison price for winner selection shall be calculated based on a) the estimated yearly use of FFS and b) on the FinnHEMS price calculation principle described in this RFQ and it's annexes. The order of priority within the framework agreement is determined on the basis of this tendering process. The contract period is forty-eight (48) months and the Customer can redeem twelve (12) months option. The total contract period can therefore be a maximum of sixty (60) months.
Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : The economic operator is in any analogous situation like bankruptcy arising from a similar procedure under national laws and regulations.
Bankruptcy : The economic operator is bankrupt.
Corruption : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for corruption, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Arrangement with creditors : The economic operator is in arrangement with creditors.
Participation in a criminal organisation : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for participation in a criminal organisation, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Agreements with other economic operators aimed at distorting competition : The economic operator has entered into agreements with other economic operators aimed at distorting competition.
Breaching of obligations in the fields of environmental law : The economic operator has breached its obligations in the field of environmental law.
Money laundering or terrorist financing : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for money laundering or terrorist financing, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Fraud : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for fraud, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Child labour and other forms of trafficking in human beings : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for child labour and other forms of trafficking in human beings, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.
Insolvency : The economic operator is the subject of insolvency or winding-up.
Breaching of obligations in the fields of labour law : The economic operator has breached its obligations in the field of labour law.
Assets being administered by liquidator : The assets of the economic operator are being administered by a liquidator or by the court.
Purely national exclusion grounds : Any person who is a member of the economic operator’s administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for work safety offence, working hours offence, work discrimination, extortionate work discrimination, violation of the right to organise or unauthorised use of foreign labour.
Conflict of interest due to its participation in the procurement procedure : The economic operator is aware of any conflict of interest, as indicated in national law, the relevant notice or the procurement documents due to its participation in the procurement procedure.
Direct or indirect involvement in the preparation of this procurement procedure : The economic operator or an undertaking related to it has advised the contracting authority or contracting entity or otherwise been involved in the preparation of the procurement procedure.
Guilty of grave professional misconduct : The economic operator is guilty of grave professional misconduct.
Early termination, damages or other comparable sanctions : The economic operator has experienced that a prior public contract, a prior contract with a contracting entity or a prior concession contract was terminated early, or that damages or other comparable sanctions were imposed in connection with that prior contract.
Breaching of obligations in the fields of social law : The economic operator has breached its obligations in the field of social law.
Payment of social security contributions : The economic operator has breached its obligations relating to the payment social security contributions, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Business activities are suspended : The business activities of the economic operator are suspended.
Payment of taxes : The economic operator has breached its obligations relating to the payment of taxes, both in the country in which it is established and in Member State of the contracting authority or contracting entity if other than the country of establishment.
Terrorist offences or offences linked to terrorist activities : The economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been the subject of a conviction by final judgment for terrorist offences or offences linked to terrorist activities, by a conviction rendered at the most five years ago or in which an exclusion period set out directly in the conviction continues to be applicable.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Full Flight Simulator (FFS) hours and training services for Airbus EC135P2+
Description : FinnHEMS Lentopalvelut Oy is 100% owned by the FinnHEMS Oy (together "FinnHEMS"). FinnHEMS Oy is 100% owned and funded by the State of Finland. FinnHEMS is a non-profit organisation providing the Helicopter Emergency Medical Services (“HEMS”). FinnHEMS is setting this Request for Quotation (RFQ) for acquiring hourly capacity at Full Flight Simulator for its crew training purposes and some additional training services. The required simulator type: European Aviation Safety Agency (EASA) certified Full Flight Simulator (FFS) for EC135P2+. The certification must be completed by August 15, 2025 at the latest. The simulator shall be Night Vision Imaging System (NVIS) compatible for NVIS operations. The yearly estimate of simulator hours use is 240-280. The contract does not create purchase obligation for the buyer, nor an exclusive right for the service providers. FinnHEMS shall make a framework agreement with maximum of two service providers.
Internal identifier : 552597

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63730000 Support services for air transport
Additional classification ( cpv ): 34741400 Flight simulators

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information :

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 1
Other information about renewals : One twelve (12) month option

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : no
Additional information : The simulator offered shall be located within the European Economic Area for cost-effective accessibility. Comparison price for winner selection shall be calculated based on a) the estimated yearly use of FFS and b) on the FinnHEMS price calculation principle described in this RFQ and it's annexes. The order of priority within the framework agreement is determined on the basis of this tendering process. The contract period is forty-eight (48) months and the Customer can redeem twelve (12) months option. The total contract period can therefore be a maximum of sixty (60) months.

5.1.7 Strategic procurement

Social objective promoted : Human rights due diligence in global supply chains, Fair working conditions

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Use of this criterion : Not used
Criterion :
Type : Suitability to pursue the professional activity
Name : EASA Certificate
Description : The tender shall be the operator of the offered Full Flight Simulator and hold EASA Certificate of the Full Flight Simulator operator.
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Simulator operator
Description : The tenderer owns or has at its disposal an EC135P2+ FFS in accordance with this request for tender. The FFS shall be EASA approved /certified for training before 15.8.2025.
Use of this criterion : Used

5.1.10 Award criteria

Criterion :
Type : Price
Name : Comparison price
Description :
Description of the method to be used if weighting cannot be expressed by criteria : Comparison price according to the Annex 1 Price list
Justification for not indicating the weighting of the award criteria :

5.1.11 Procurement documents

Deadline for requesting additional information : 26/06/2025 13:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 10/07/2025 13:00 +00:00
Deadline until which the tender must remain valid : 3 Month
Information about public opening :
Opening date : 10/07/2025 13:01 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 2
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Markkinaoikeus -

8. Organisations

8.1 ORG-0001

Official name : FinnHEMS Lentopalvelut Oy
Registration number : 0810819-8
Postal address : Lentäjäntie 3
Town : Vantaa
Postcode : 01530
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : Sourcing
Telephone : +358 293005000
Internet address : http://www.finnhems.fi
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Markkinaoikeus
Registration number : 3006157-6
Postal address : Radanrakentajantie 5
Town : Helsinki
Postcode : 00520
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295643300
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Hansel Oy (Hilma)
Registration number : FI09880841
Postal address : Mannerheiminaukio 1a
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : eSender
Telephone : 029 55 636 30
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 31e63f34-b889-4fde-bc3e-b3647bbb79da - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 10/06/2025 08:47 +00:00
Notice dispatch date (eSender) : 10/06/2025 08:48 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00375296-2025
OJ S issue number : 110/2025
Publication date : 11/06/2025