CT3023/2025 Competitive Dialogue: Pre-Qualification Questionnaire (PQQ) For the Procurement of a Records Management System for the Malta Police Force

The scope of the project is to procure an off-the-shelf fully-featured Records Management System, aiming to; - provide the Force with the opportunity to eliminate silos, - digitize and streamline most of its business processes, - eliminate duplication of data entry, - shifts towards a paperless environment, - improves data …

CPV: 48000000 Ohjelmatuotteet ja tietojärjestelmät, 48211000 Käyttöliittymien yhteenliitettävyyteen tarkoitetut ohjelmatuotteet, 48219300 Hallinto-ohjelmatuotteet, 48311000 Asiakirjojen hallintaohjelmatuotteet, 48517000 IT-ohjelmatuotteet, 48325000 Lomakkeenluontiohjelmatuotteet, 48420000 Laitteistohallinto-ohjelmatuotteet ja ohjelmatuotesarja, 48422000 Ohjelmatuotesarjat, 48782000 Tallennuksenhallintaohjelmatuotteet, 72000000 Tietotekniset palvelut: neuvonta, ohjelmistojen kehittäminen, Internet ja tuki
Määräaika:
1. elokuuta 2025 kello 9.30
Määräajan tyyppi:
Tarjouksen jättäminen
Teloituspaikka:
CT3023/2025 Competitive Dialogue: Pre-Qualification Questionnaire (PQQ) For the Procurement of a Records Management System for the Malta Police Force
Myöntävä elin:
Department of Contracts
Myöntämisnumero:
no lots

1. Buyer

1.1 Buyer

Official name : Department of Contracts
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : CT3023/2025 Competitive Dialogue: Pre-Qualification Questionnaire (PQQ) For the Procurement of a Records Management System for the Malta Police Force
Description : The scope of the project is to procure an off-the-shelf fully-featured Records Management System, aiming to; - provide the Force with the opportunity to eliminate silos, - digitize and streamline most of its business processes, - eliminate duplication of data entry, - shifts towards a paperless environment, - improves data quality and make information easily accessible. Besides the system itself, a Service Level Agreement and training to MPF officials are also part of the Contract.
Procedure identifier : 7939a327-4e11-408d-8763-0e22c1d10d1f
Type of procedure : Competitive dialogue
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48782000 Storage management software package
Additional classification ( cpv ): 48211000 Platform interconnectivity software package
Additional classification ( cpv ): 48325000 Form-making software package
Additional classification ( cpv ): 48420000 Facilities management software package and software package suite
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48422000 Software package suites
Additional classification ( cpv ): 48517000 IT software package

2.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta

2.1.3 Value

Estimated value excluding VAT : 6 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Child labour and other forms of trafficking in human beings : Child labour and other forms of trafficking in human beings
Insolvency : Insolvency
Breaching of obligations in the fields of labour law : Breaching of obligations in the fields of labour law
Assets being administered by liquidator : Assets being administered by liquidator
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure
Purely national exclusion grounds : Purely national exclusion grounds
Conflict of interest due to its participation in the procurement procedure : Conflict of interest due to its participation in the procurement procedure
Direct or indirect involvement in the preparation of this procurement procedure : Direct or indirect involvement in the preparation of this procurement procedure
Guilty of grave professional misconduct : Guilty of grave professional misconduct
Early termination, damages or other comparable sanctions : Early termination, damages or other comparable sanctions
Analogous situation like bankruptcy under national law : Analogous situation like bankruptcy under national law
Breaching of obligations in the fields of social law : Breaching of obligations in the fields of social law
Payment of social security contributions : Payment of social security contributions
Business activities are suspended : Business activities are suspended
Payment of taxes : Payment of taxes
Terrorist offences or offences linked to terrorist activities : Terrorist offences or offences linked to terrorist activities
Bankruptcy : Bankruptcy
Corruption : Corruption
Arrangement with creditors : Arrangement with creditors
Participation in a criminal organisation : Participation in a criminal organisation
Agreements with other economic operators aimed at distorting competition : Agreements with other economic operators aimed at distorting competition
Breaching of obligations in the fields of environmental law : Breaching of obligations in the fields of environmental law
Money laundering or terrorist financing : Money laundering or terrorist financing
Fraud : Fraud

5. Lot

5.1 Lot technical ID : LOT-0001

Title : CT3023/2025 Competitive Dialogue: Pre-Qualification Questionnaire (PQQ) For the Procurement of a Records Management System for the Malta Police Force
Description : The scope of the project is to procure an off-the-shelf fully-featured Records Management System, aiming to; - provide the Force with the opportunity to eliminate silos, - digitize and streamline most of its business processes, - eliminate duplication of data entry, - shifts towards a paperless environment, - improves data quality and make information easily accessible. Besides the system itself, a Service Level Agreement and training to MPF officials are also part of the Contract.
Internal identifier : no lots

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48311000 Document management software package
Additional classification ( cpv ): 48782000 Storage management software package
Additional classification ( cpv ): 48211000 Platform interconnectivity software package
Additional classification ( cpv ): 48325000 Form-making software package
Additional classification ( cpv ): 48420000 Facilities management software package and software package suite
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48422000 Software package suites
Additional classification ( cpv ): 48517000 IT software package

5.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.4 Renewal

Maximum renewals : 0

5.1.5 Value

Estimated value excluding VAT : 6 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Use of this criterion : Used
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Criterion :
Type : Technical and professional ability
Use of this criterion : Used
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 3
Maximum number of candidates to be invited for the second stage of the procedure : 3
The procedure will take place in successive stages. At each stage, some participants may be eliminated

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 01/08/2025 09:30 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Not allowed
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Public Contracts Review Board -
Information about review deadlines : as per PQQ document
Organisation providing offline access to the procurement documents : Department of Contracts -
Organisation receiving requests to participate : Department of Contracts -
Organisation processing tenders : Department of Contracts -

8. Organisations

8.1 ORG-0001

Official name : Department of Contracts
Registration number : MT25645419
Department : Department of Contracts
Postal address : Notre Dame Ravelin
Town : Floriana
Postcode : FRN 1600
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Telephone : +356 23781001
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Public Contracts Review Board
Registration number : TBD
Department : Ministry for Finance and Employment
Postal address : Notre Dame Ditch
Town : Floriana
Postcode : FRN 1601
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Telephone : +356 2139095
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : e37b0577-6c13-4640-8a79-25e70f18f464 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 27/05/2025 10:01 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00345071-2025
OJ S issue number : 102/2025
Publication date : 28/05/2025