CFT for the recorded intake, storage and subsequent secure destruction of electoral documentation relating to the European Parliament elections 2024

CFT for the recorded intake, storage and subsequent secure destruction of electoral documentation relating to the European Parliament elections 2024 CFT for the recorded intake, storage and subsequent secure destruction of electoral documentation relating to the European Parliament elections 2024

CPV: 63120000 Varastointipalvelut, 63121000 Varastointi- ja noutopalvelut, 72512000 Asiakirjahallintapalvelut
Teloituspaikka:
CFT for the recorded intake, storage and subsequent secure destruction of electoral documentation relating to the European Parliament elections 2024
Myöntävä elin:
Department of Housing Local Government and Heritage
Myöntämisnumero:
3560929

1. Buyer

1.1 Buyer

Official name : Department of Housing Local Government and Heritage
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : CFT for the recorded intake, storage and subsequent secure destruction of electoral documentation relating to the European Parliament elections 2024
Description : CFT for the recorded intake, storage and subsequent secure destruction of electoral documentation relating to the European Parliament elections 2024
Procedure identifier : 6e74f444-344c-4c92-b3ad-f2424302e734
Internal identifier : 3560929
Type of procedure : Open
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63121000 Storage and retrieval services
Additional classification ( cpv ): 72512000 Document management services

2.1.2 Place of performance

Country : Ireland
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 75 632 Euro
Maximum value of the framework agreement : 20 000 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : CFT for the recorded intake, storage and subsequent secure destruction of electoral documentation relating to the European Parliament elections 2024
Description : CFT for the recorded intake, storage and subsequent secure destruction of electoral documentation relating to the European Parliament elections 2024
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 63120000 Storage and warehousing services
Additional classification ( cpv ): 72512000 Document management services
Quantity : 567 806 litre
Options :
Description of the options : Extensions of a maximum of 12 months allowed

5.1.2 Place of performance

Country : Ireland
Anywhere in the given country
Additional information : N/A

5.1.3 Estimated duration

Start date : 13/06/2024
Duration end date : 13/01/2025

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : The contract would be extended on a rolling, month-by-month basis beyond the seven-month contract, for a minimum of two months. The Contractor must provide at least two months’ notice of intended termination of the contract.

5.1.5 Value

Estimated value excluding VAT : 75 632 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement
Approach to reducing environmental impacts : The transition to a circular economy
Green Procurement Criteria : No Green Public Procurement criteria
Social objective promoted : Other
Innovative objective : The procured works, supplies or services are novel or significantly improved compared to other works, supplies, or services already on the market.

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Quality of the Tenderer’s Implementation and Mobilisation Plan
Description : Price @ 40%
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Quality
Name : Quality of the Tenderer’s Ongoing Operational Proposal
Description : Quality of the Tenderer’s Implementation and Mobilisation Plan
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Quality
Name :
Description : Quality of the Tenderer’s Ongoing Operational Proposal
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20
Description of the method to be used if weighting cannot be expressed by criteria :
Justification for not indicating the weighting of the award criteria :

5.1.12 Terms of procurement

Information about review deadlines : N/A

5.1.15 Techniques

Framework agreement :
Framework agreement, partly without reopening and partly with reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : N/A

6. Results

Value of all contracts awarded in this notice : 75 632 Euro
Maximum value of the framework agreements in this notice : 20 000 000 Euro
Approximate value of the framework agreements : 7 916 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 20 000 000 Euro
Re-estimated value of the framework agreement : 7 916 000 Euro

6.1.2 Information about winners

Winner :
Official name : European Dynamics S.A.
Tender :
Tender identifier : 000055570
Identifier of lot or group of lots : LOT-0001
Value of the tender : 75 632 Euro
The tender was ranked : yes
Rank in the list of winners : 1
The tender is a variant : no
Subcontracting : Yes
Subcontracting value is known : yes
Value of subcontracting : 29 523,5 Euro
Subcontracting percentage is known : yes
Percentage of subcontracting : 39
Description : Destruction of documentation is outsourced
Contract information :
Identifier of the contract : 0001
Title : Agreement relating to the provision of services pursuant to RFT for the provision of the recorded intake, storage and subsequent secure destruction of electoral documentation (e.g. ballot papers, marked electoral registers)
Date on which the winner was chosen : 24/05/2024
Date of the conclusion of the contract : 10/06/2024
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 784130-2023

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : Department of Housing Local Government and Heritage
Registration number : 4000068T
Postal address : Newtown Road
Town : Wexford
Postcode : Y35 AP90
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( ALZZZ )
Country : Ireland
Telephone : +53 9117551
Internet address : https://www.gov.ie/housing
Roles of this organisation :
Buyer
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Internet address : https://www.courts.ie
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender
Tenderer
Winner of these lots : LOT-0001

11. Notice information

11.1 Notice information

Notice identifier/version : f77f8b2f-05f2-43c3-9b86-1b0bd68a55a5 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 27/05/2025 15:03 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00348643-2025
OJ S issue number : 103/2025
Publication date : 30/05/2025