81315954-Support to strengthening regulatory harmonization and pooled procurement for increased availability of medical commodities in the EAC

The East African Community (EAC) region faces significant challenges in ensuring access to affordable and quality-assured medicines, a critical factor for public health security. Many Partner States import between 70% to 90% of their health commodities. This heavy dependence on imports strains public finances and weakens healthcare resilience, especially during …

CPV: 79000000 Liike-elämän palvelut: laki, markkinointi, neuvonta, työhönotto, painatus ja turvallisuus
Määräaika:
20. toukokuuta 2025 kello 12.00
Määräajan tyyppi:
Tarjouksen jättäminen
Teloituspaikka:
81315954-Support to strengthening regulatory harmonization and pooled procurement for increased availability of medical commodities in the EAC
Myöntävä elin:
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Myöntämisnumero:
81315954

1. Buyer

1.1 Buyer

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : 81315954-Support to strengthening regulatory harmonization and pooled procurement for increased availability of medical commodities in the EAC
Description : The East African Community (EAC) region faces significant challenges in ensuring access to affordable and quality-assured medicines, a critical factor for public health security. Many Partner States import between 70% to 90% of their health commodities. This heavy dependence on imports strains public finances and weakens healthcare resilience, especially during global health crises like the COVID-19 pandemic when supply chains are disrupted. Strengthening local capacity is crucial to improving healthcare delivery and achieving the Sustainable Development Goals (SDGs), particularly SDG 3 (Good Health and Well-being) and SDG 5 (Gender Equality). Limited availability and affordability of quality-assured Sexual and Reproductive Health (SRH) commodities further complicate the region's healthcare landscape. This gap negatively impacts maternal and neonatal health outcomes and heightens the risk of outbreaks of sexually transmitted infections such as HIV, Hepatitis B, and HPV. Improved access to SRH services and commodities would contribute to reducing maternal and neonatal mortality rates and promote better sexual and reproductive health outcomes in the EAC. The region's vulnerability to infectious disease outbreaks, such as Mpox, Marburg, and Ebola, have heightened the need for a faster, coordinated emergency response. While recent improvements in stock management, forecasting, and collaboration with international partners have strengthened preparedness, challenges remain. Ensuring better access to essential health commodities, including those for SRHR, is vital in both emergency and non-emergency settings. In response to these challenges, the European Union (EU) and the German Federal Ministry for Economic Cooperation and Development (BMZ) jointly aim for enhancing the availability of healthcare commodities in the EAC region. Both contributions align with the Team Europe Initiative on Sexual and Reproductive Health (TEI SRHR) and contribute to gender equality efforts. The program"s primary objectives are: 1. a faster response to outbreaks of communicable diseases which have the potential to develop to epidemics or even pandemics, and 2. improved availability of commodities to address the population"s sexual and reproductive health commodity needs. The EAC region continues to face persistent healthcare challenges that compromise its ability to respond effectively to disease outbreaks and ensure sustainable access to essential medical commodities. These challenges include: · Limited Procurement Capacity: Governments and Health Ministries in EAC countries often face budgetary constraints and competing priorities, the result of which is insufficient allocation of funds for SRH commodities and commodities relevant for managing disease outbreaks. The absence of a fully functional coordinated procurement mechanism among EAC Partner States is likely to contribute to stockouts, inefficiencies and higher costs. · Regulatory Fragmentation: Regulatory systems functioning below WHO Maturity level 3 with diverse regulatory pathways not only result in delays in product approvals but discourage pharmaceutical manufacturers from investing in new pipeline commodities. This results in high prevalence of substandard and falsified medical commodities circulating within the EAC. Fragmented certification procedures across EAC Partner States and the absence of mutual recognition exacerbate challenges in ensuring the quality and safety of medical commodities. · Ineffective Health Supply Chain Management: Inefficient supply chain systems, often characterized by shortage of trained staff and robust data-driven supply chain management hinders the effective acquisition and distribution of medical commodities. · Local Production Constraints: The region's heavy reliance on imported commodities leaves it vulnerable to supply chain disruptions and price volatility. Insufficient local manufacturing capacities, including heavy reliance on product ingredients, further exacerbate these issues, making the development of regional production capabilities a priority for sustainable and affordable access to health commodities. To overcome these obstacles, the EAC is working to harmonize regulatory processes and establish a Pooled Procurement Mechanism (PPM). By placing bulk orders collectively, EAC Partner States can reduce stockouts, enhance efficiency, and achieve better pricing for essential commodities. The EAC Secretariat serves as the political partner for this initiative, with key involvement from the Social Sectors and Productive Sectors Directorates. The Principal Health Officer (PHO) within the EAC Health Department is a primary contact, alongside the Regional Center of Excellence for Vaccines, Immunization, and Health Supply Chain Management (RCE-VIHSCM). The RCE-VIHSCM plays a vital role in coordinating pooled procurement and harmonizing regulatory procedures in the EAC. Other critical partners include national and regional regulatory authorities, pharmaceutical manufacturers, and non-state actors such as private sector organizations, non-governmental organizations, and women and youth advocacy groups. Ultimately, the EAC population will directly benefit from enhanced access to quality-assured healthcare commodities and improved epidemic preparedness.
Procedure identifier : 5acbb3ee-634c-45bd-a927-a083e0bf9c5b
Internal identifier : 81315954
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security

2.1.2 Place of performance

Country : Tanzania
Additional information : Tanzania and Rwanda

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXTRYY6YTMXM7VAD All communication takes place in English via communication tool in the project area of the procurement portal.
Legal basis :
Directive 2014/24/EU
vgv -

2.1.6 Grounds for exclusion

Purely national exclusion grounds : In accordance with §§ 123,124 GWB, § 22 LkSG
Analogous situation like bankruptcy under national law : In accordance with §§ 123,124 GWB, § 22 LkSG
Corruption : In accordance with §§ 123,124 GWB, § 22 LkSG
Participation in a criminal organisation : In accordance with §§ 123,124 GWB, § 22 LkSG
Agreements with other economic operators aimed at distorting competition : In accordance with §§ 123,124 GWB, § 22 LkSG
Breaching of obligations in the fields of environmental law : In accordance with §§ 123,124 GWB, § 22 LkSG
Money laundering or terrorist financing : In accordance with §§ 123,124 GWB, § 22 LkSG
Fraud : In accordance with §§ 123,124 GWB, § 22 LkSG
Child labour and other forms of trafficking in human beings : In accordance with §§ 123,124 GWB, § 22 LkSG
Insolvency : In accordance with §§ 123,124 GWB, § 22 LkSG
Breaching of obligations in the fields of labour law : In accordance with §§ 123,124 GWB, § 22 LkSG
Assets being administered by liquidator : In accordance with §§ 123,124 GWB, § 22 LkSG
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : In accordance with §§ 123,124 GWB, § 22 LkSG
Conflict of interest due to its participation in the procurement procedure : In accordance with §§ 123,124 GWB, § 22 LkSG
Direct or indirect involvement in the preparation of this procurement procedure : In accordance with §§ 123,124 GWB, § 22 LkSG
Guilty of grave professional misconduct : In accordance with §§ 123,124 GWB, § 22 LkSG
Early termination, damages or other comparable sanctions : In accordance with §§ 123,124 GWB, § 22 LkSG
Breaching of obligations in the fields of social law : In accordance with §§ 123,124 GWB, § 22 LkSG
Payment of social security contributions : In accordance with §§ 123,124 GWB, § 22 LkSG
Business activities are suspended : In accordance with §§ 123,124 GWB, § 22 LkSG
Payment of taxes : In accordance with §§ 123,124 GWB, § 22 LkSG
Terrorist offences or offences linked to terrorist activities : In accordance with §§ 123,124 GWB, § 22 LkSG

5. Lot

5.1 Lot technical ID : LOT-0001

Title : 81315954-Support to strengthening regulatory harmonization and pooled procurement for increased availability of medical commodities in the EAC
Description : The contractor"s role in the programme involves providing technical assistance to strengthen regional health systems, with particular attention to improving pooled procurement mechanisms, regulatory harmonization, and the overall availability of health commodities. These services will directly contribute to 1) increasing regional preparedness by increasing the availability of essential medical products in response to health crises such as the Mpox outbreak and 2) improving the availability of medical commodities for sexual and reproductive health (SRH). The contractor will be responsible for delivering services across three primary work packages: strengthening pooled procurement systems, regulatory harmonization, and other cross-cutting initiatives. These work packages will be integral in achieving the goals outlined in the project"s specific outputs. Work Package 1 focuses on improving the EAC"s ability to efficiently procure health commodities, particularly during pandemics and for SRH, by enhancing its pooled procurement mechanisms (PPM). Work Package 2 focuses on improving the regulatory frameworks in the EAC region for the approval and distribution of medical products, including vaccines, medicines, diagnostic kits, and SRH commodities. This package emphasizes the need for greater regulatory alignment across EAC partner states and supports the establishment of an enabling environment for regional pharmaceutical production. Work Package 3 aims to provide essential cross-cutting support to all work packages, ensuring that activities are well-coordinated and aligned with broader regional and continental health initiatives. The focus will be on capacity building, inclusivity, and creating sustainable systems for long-term success.
Internal identifier : 81315954

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Options :
Description of the options : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.2 Place of performance

Country : Tanzania
Additional information : Tanzania and Rwanda

5.1.3 Estimated duration

Duration : 36 Month

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : #Besonders auch geeignet für:other-sme#

5.1.7 Strategic procurement

Aim of strategic procurement : Fulfilment of social objectives
Description : See tender documents
Social objective promoted : Gender equality, Human rights due diligence in global supply chains

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Wirtschaftliche und finanzielle Leistungsfähigkeit
Description : 1. Average annual turnover for the last three years (last-but-four financial year can be included in case of tenders held within 6 months of end of last financial year), at least: 3,000,000 EUR 2. Average number of employees and managers in the last three calendar years, at least 25 persons
Criterion :
Type : Suitability to pursue the professional activity
Name : Eignung zur Berufsausübung
Description : 1. Self-declaration: name of company and address, tax ID, registration and commercial register number or equivalent register in accordance with the legal provisions of the country of origin. Extract not older than 6 months. 2. No grounds for exclusion pursuant to § 123, § 124 GWB, § 22 LkSG 3. Declaration of bidding consortium and/or declaration of subcontractors (if applicable)
Criterion :
Type : Technical and professional ability
Name : Technische und berufliche Leistungsfähigkeit
Description : 1. The technical assessment is only based on reference projects with a minimum commission value of 500,000 EUR. 2. At least 3reference projects in the technical field Regulation and procurement processes of medical commodities and at least 1 reference project in Africa in the before mentioned field in the last 3 years 3. Company registration in Tanzania. Proof of local company registration is the Tanzania Revenue Authority certificate of registration for taxpayer identification number (TIN).

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 08/05/2025 23:59 +02:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 20/05/2025 12:00 +02:00
Deadline until which the tender must remain valid : 72 Day
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : GIZ asks the applicant or bidder to submit, complete or correct documents, within the framework laid down by law.
Information about public opening :
Opening date : 20/05/2025 12:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : The execution conditions result from the information given in the contract notice and the tender documents.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammern des Bundes -
Information about review deadlines : According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as 1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected, 2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice. 3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids, 4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint. Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
Organisation providing additional information about the procurement procedure : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH -
Organisation receiving requests to participate : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH -

8. Organisations

8.1 ORG-0001

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Registration number : 993-80072-52
Postal address : Dag-Hammarskjöld-Weg 1 - 5
Town : Eschborn
Postcode : 65760
Country subdivision (NUTS) : Main-Taunus-Kreis ( DE71A )
Country : Germany
Telephone : +49 8935816197
Fax : +49 6196791115
Internet address : https://www.giz.de
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : Vergabekammern des Bundes
Registration number : 022894990
Postal address : Kaiser-Friedrich-Straße 16
Town : Bonn
Postcode : 53113
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49 2289499-0
Fax : +49 2289499-163
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 2de91cb9-b666-4d87-9a99-4f5e7ee5802f - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 19/04/2025 23:15 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00260862-2025
OJ S issue number : 79/2025
Publication date : 23/04/2025