Increase availability of sexual & reproductive health products in SADC via regulation, pooled procurement, private sector aid

.The Southern African Development Community (SADC) region faces significant challenges in accessing Sexual and Reproductive Health and Rights (SRHR), which hinder sexual and reproductive well-being. One of the reasons for these challenges is the lack of quality reproductive health commodities. The identified key constraints limiting access to those commodities include: …

CPV: 85000000 Tervishoiu ja sotsiaaltöö teenused
Täitmise koht:
Increase availability of sexual & reproductive health products in SADC via regulation, pooled procurement, private sector aid
Auhindade andmise asutus:
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Auhinna number:
81317979

1. Buyer

1.1 Buyer

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Increase availability of sexual & reproductive health products in SADC via regulation, pooled procurement, private sector aid
Description : .The Southern African Development Community (SADC) region faces significant challenges in accessing Sexual and Reproductive Health and Rights (SRHR), which hinder sexual and reproductive well-being. One of the reasons for these challenges is the lack of quality reproductive health commodities. The identified key constraints limiting access to those commodities include: 1. Lack of Pooled Procurement: The absence of a regional pooled procurement mechanism leads to limited access and availability of Sexual and Reproductive Health (SRH) commodities. Fragmented procurement processes across different central medical stores (CMS) cause delays, uneven distribution, and hinder efficient acquisition of SRH commodities. 2. Lack of regional Regulatory Harmonisation: There is a lack of regulatory harmonization of National Regulatory Authorities (NRA) in the region hindering the registration of SRH commodities across different member states in the SADC region. Divergent regulatory frameworks make it difficult to ensure consistent quality and safety standards for SRH commodities, resulting in delays and inconsistencies in their availability of qualitative SRH commodities 3. Insufficient Local Production Capacities: The region"s reliance on imported SRH commodities exposes it to supply chain vulnerabilities and price fluctuations. A stronger local manufacturing base is needed to ensure consistent and affordable access to SRH commodities, reducing dependence on external suppliers. To tackle these challenges, the European Union (EU) and the German Federal Ministry for Economic Cooperation and Development (BMZ) through the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) support SADC in their endeavor to increase the availability of essential, underused, or hard-to-access quality-assured SRH commodities by promoting pooled procurement mechanisms, supporting regulatory harmonization, and promoting local production
Procedure identifier : 2602d55b-a8c0-42b9-be12-d11c38e13edd
Internal identifier : 81317979
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 85000000 Health and social work services

2.1.2 Place of performance

Postal address : GIZ CESARE III, Motswere House, Prime Plaza 2, Private Bag X12, New CBD, , Botswana
Town : Gaborone
Country : Botswana

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXTRYY6YTF5UWQYJ All communication takes place in English via communication tool in the project area of the procurement portal.
Legal basis :
Directive 2014/24/EU
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2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Breaching of obligations set under purely national exclusion grounds : In accordance with §§ 123,124 GWB, § 22 LkSG
Participation in a criminal organisation : In accordance with §§ 123,124 GWB
Terrorist offences or offences linked to terrorist activities : In accordance with §§ 123,124 GWB
Money laundering or terrorist financing : In accordance with §§ 123,124 GWB
Fraud : In accordance with §§ 123,124 GWB
Corruption : In accordance with §§ 123,124 GWB
Child labour and including other forms of trafficking in human beings : In accordance with §§ 123,124 GWB
Breaching obligation relating to payment of taxes : In accordance with §§ 123,124 GWB
Breaching obligation relating to payment of social security contributions : In accordance with §§ 123,124 GWB
Breaching of obligations in the fields of environmental law : In accordance with §§ 123,124 GWB
Breaching of obligations in the fields of social law : In accordance with §§ 123,124 GWB
Breaching of obligations in the fields of labour law : In accordance with §§ 123,124 GWB
Insolvency : In accordance with §§ 123,124 GWB
Assets being administered by liquidator : In accordance with §§ 123,124 GWB
Business activities are suspended : In accordance with §§ 123,124 GWB
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law : In accordance with §§ 123,124 GWB
Grave professional misconduct : In accordance with §§ 123,124 GWB
Agreements with other economic operators aimed at distorting competition : In accordance with §§ 123,124 GWB
Conflict of interest due to its participation in the procurement procedure : In accordance with §§ 123,124 GWB
Direct or indirect involvement in the preparation of this procurement procedure : In accordance with §§ 123,124 GWB
Early termination, damages, or other comparable sanctions : In accordance with §§ 123,124 GWB
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : In accordance with §§ 123,124 GWB

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Increase availability of sexual & reproductive health products in SADC via regulation, pooled procurement, private sector aid
Description : - Work Package 1: Strengthening Pooled Procurement Mechanisms This work package focuses on enhancing the regional coordinated procurement mechanisms for SRH commodities in the Southern African Development Community (SADC). The main activities involve supporting the SADC Secretariat in operationalizing the SADC Pooled Procurement Services (SPPS), including integrating Sexual and Reproductive Health (SRH) commodities into the system. Key tasks include providing technical assistance in establishing the SPPS Special Purpose Vehicle (SPV) and implementing the business plan to operationalize SPPS. Further, the intervention will review the SPPS financing models for sustainability and efficiency, analyze potential cost savings pooled procurement mechanisms, and assess SRH commodity consumption patterns across member states. Additionally, the contractor will foster synergies with other regional or continental procurement initiatives, such as the African Pooled Procurement Mechanism and UNFPA's reproductive health commodities supply system. The capacity-building efforts will be conducted to provide technical capacity in the procurement process to national medical stores to improve inventory management and skill development. This intervention will include training sessions based on procurement best practices, such as demand aggregation and forecasting, to promote joint market research. The contractor will also help scale up the SADC Medicine Database, an information-sharing platform for stock levels, consumption forecasts, and medicines' costs, including SRH commodities. Moreover, selected central medical stores will be supported in implementing electronic procurement systems. - Work Package 2: Strengthening Regulatory Harmonization This work package seeks to enhance the capacity of national medicine regulatory authorities (NMRA) in SADC to expedite the registration of pharmaceutical products and medical devices, focusing on SRH commodities. The intervention will design and implement regional training programs for NMRA staff, streamline regulatory processes, and reduce delays in the product registration process. The goal is to improve the availability and accessibility of essential medical products, particularly SRH commodities. The support will target the eight SADC member states that have not yet reached Maturity Level (ML) 3 and have institutional development plans. Further, the intervention will support the implementation of activities in the approved SADC MRH work plan. Additionally, the contractor will provide support to improve the functionality of the SADC Medicine Database, a searchable database of verified supply information for medicines and health commodities. The platform aims to increase equitable access to essential quality medicines and health commodities by sharing information of pharmaceutical procurement data. - Work Package 3 (Output 2.3): Promoting Local Manufacturing of SRH Commodities This work package promotes the local manufacturing of quality-assured SRH commodities within the SADC region. Private sector companies involved in SRH commodity production will receive technical assistance to improve their capabilities and competitiveness. The technical support will include production capacity, technology transfer, quality assurance, Intellectual Property management, market intelligence, and skills development. Skills development will be addressed through the development of the regional industrial pharmacy fellowship program. This program addresses the shortage of skilled labor in industrial pharmacy and supports local pharmaceutical manufacturing by providing hands-on experience and training. Integrating SRHR into the fellowship will improve technical expertise and capacity. - Work Package 4: Coordination Support to the SADC Secretariat for TEI SRHR This work package involves providing coordination support to the SADC Secretariat for the implementation under the Team Europe Initiative (TEI) Sexual and Reproductive Health and Rights (SRHR) Action in the SADC region. An integrated expert, who will act as a TEI SRHR Supporting Coordinator, will provide technical, operational, and administrative support for the efficient execution of the project. Based at the SADC Secretariat in Gaborone, the coordinator will work alongside the Swedish International Development Cooperation Agency (SIDA)-funded SADC SRHR Coordinator, facilitating coordination between the different objectives of the SRHR Action and ensuring effective information exchange. The expert will also help organize coordination and steering meetings within SADC and East Africa Community (EAC), ensuring that SRHR initiatives are aligned and harmonized across the region. The collaboration with SIDA-funded SRHR efforts will further support the efficient and impactful execution of all SRHR initiatives in the region.
Internal identifier : 81317979

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 85000000 Health and social work services
Options :
Description of the options : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.2 Place of performance

Postal address : GIZ CESARE III, Motswere House, Prime Plaza 2, Private Bag X12, New CBD, , Botswana
Town : Gaborone
Country : Botswana
Additional information :

5.1.3 Estimated duration

Duration : 30 Month

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : GIZ may optionally commission contract amendments and/or increases based on the criteria in the tender documents to the successful bidder of this tender. For details, please see the terms of reference.

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : #Besonders auch geeignet für:other-sme#

5.1.7 Strategic procurement

Aim of strategic procurement : Reduction of environmental impacts
Description : siehe ToR
Aim of strategic procurement : Fulfilment of social objectives
Description : siehe ToR
Approach to reducing environmental impacts : Climate change mitigation
Social objective promoted : Gender equality

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : Other economic or financial requirements
Description : EN-A1: Principles for the execution of orders (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): The eligbility criteria are not from the same category as stipulated above, as there is no suitable category. 1. Self-declaration: name of company and address, tax ID, registration and commercial register number or equivalent register in accordance with the legal provisions of the country of origin. 2. No grounds for exclusion pursuant to § 123, § 124 GWB, § 22 LkSG, EU-Russia sanctions 3. Declaration of bidding consortium and/or declaration of subcontractors (if applicable)
Criterion : Other economic or financial requirements
Description : EN-A2: Conditions for the reduction of candidates (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): If we receive more than 6 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 6 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 2 requests to participate. Weighted criteria for the selection of candidates: 1. Technical experience (60%) - Pooled Procurement 12% - Regulatory Harmonisation 12% - Pharmaceutical Manufacturing 12% - Sexual and Reproductive Health and Rights 12% - Pharmaceutical Value Chain Development 12% 2. Regional experience (20%) - Regional experience in Southern Africa 3. Experience of development projects (at least 50% ODA-financed) (20%)
Criterion : References on specified services
Description : EN-B1: Technical and professional ability (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): 1. The technical assessment is only based on reference projects with a minimum commission value of 250000,00 EUR. 2. At least 3 reference projects in the technical field medical and health related value chain development and at least 1 reference projects in Africa in the last 36 months
Criterion : Average yearly turnover
Description : EN-C1: Economic and financial standing (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Average annual turnover for the last three years (last-but-four financial year can be included in case of tenders held within 6 months of end of last financial year), at least: 2.000.000,00 EUR.
Criterion : Other economic or financial requirements
Description : EN-C2: Economic and financial standing (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Average number of employees and managers in the last three calendar years, at least 15 persons.
Criterion : References on specified services
Description : Assessment of technical eligibility / weighted criteria for the selection of candidates - If we receive more than 6 requests to participate, we will make a selection on the basis of the criteria laid out in the procurement documents and invite tenders only from the 6 candidates with the highest scores. We reserve the right to cancel the procurement procedure if we receive fewer than 2 requests to participate. Weighted criteria for the selection of candidates: 1. Technical experience (60%) - Pooled Procurement 12% - Regulatory Harmonisation 12% - Pharmaceutical Manufacturing 12% - Sexual and Reproductive Health and Rights 12% - Pharmaceutical Value Chain Development 12% 2. Regional experience (20%) - Regional experience in Southern Africa 3. Experience of development projects (at least 50% ODA-financed) (20%)
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Weight (percentage, exact) : 100
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 6
Maximum number of candidates to be invited for the second stage of the procedure : 6
The procedure will take place in successive stages. At each stage, some participants may be eliminated
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 28/09/2025 23:59 +02:00

5.1.12 Terms of procurement

Terms of the procedure :
Estimated date of dispatch of the invitations to submit tenders : 10/10/2025
Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 07/10/2025 12:00 +02:00
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : GIZ asks the applicant or bidder to submit, complete or correct documents, within the framework laid down by law.
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : The execution conditions result from the information given in the contract notice and the tender documents.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammern des Bundes
Information about review deadlines : According to Article 160, Section 3 of the German Act Against Restraint of Competition (GWB), application for review is not permissible insofar as 1. the applicant has identified the claimed infringement of the procurement rules before submitting the application for review and has not submitted a complaint to the contracting authority within a period of 10 calendar days; the expiry of the period pursuant to Article 134, Section 2 remains unaffected, 2. complaints of infringements of procurement rules that are evident in the tender notice are not submitted to the contracting authority at the latest by the expiry of the deadline for the application or by the deadline for the submission of bids, specified in the tender notice. 3. complaints of infringements of procurement rules that first become evident in the tender documents are not submitted to the contracting authority at the latest by the expiry of the deadline for application or by the deadline for the submission of bids, 4. more than 15 calendar days have expired since receipt of notification from the contracting authority that it is unwilling to redress the complaint. Sentence 1 does not apply in the case of an application to determine the invalidity of the contract in accordance with Article 135, Section 1 (2). Article 134, Section 1, Sentence 2 remains unaffected.
Organisation providing additional information about the procurement procedure : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Organisation receiving requests to participate : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

8. Organisations

8.1 ORG-0001

Official name : Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Registration number : 993-80072-52
Postal address : Dag-Hammarskjöld-Weg 1 - 5
Town : Eschborn
Postcode : 65760
Country subdivision (NUTS) : Main-Taunus-Kreis ( DE71A )
Country : Germany
Telephone : +49 6196794465
Fax : +49 6196791115
Internet address : https://www.giz.de
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : Vergabekammern des Bundes
Registration number : 022894990
Postal address : Kaiser-Friedrich-Straße 16
Town : Bonn
Postcode : 53113
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49 2289499-0
Fax : +49 2289499-163
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 9bc51ac3-34ff-4e12-9ca0-98bb6e15c8bd - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 05/09/2025 18:56 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00586104-2025
OJ S issue number : 172/2025
Publication date : 09/09/2025