Framework Contract for Organisation of Meetings, Events and Conference Services

The purpose of this invitation is to select a qualified service provider to support the CA with external services related to the organisation and coordination of meetings held outside the EP’s three official seats, in EU Member States or in candidate countries that have applied for EU accession. The purpose …

CPV: 79950000 Näituste, messide ja kongresside organiseerimisteenused, 32321200 Audiovisuaalsed seadmed, 55120000 Hotelli konverentsiteenused, 60172000 Juhiga busside rentimine, 79951000 Seminaride organiseerimisteenused, 63510000 Reisibüroo- ja samalaadsed teenused
Tähtaeg:
nov. 10, 2025, 4 p.l.
Tähtaja tüüp:
Pakkumise esitamine
Täitmise koht:
Framework Contract for Organisation of Meetings, Events and Conference Services
Auhindade andmise asutus:
European Parliament, LINC - Directorate-General for Logistics and Interpretation for Conferences
Auhinna number:
EP-LINC/2025/OP/0010

1. Buyer

1.1 Buyer

Official name : European Parliament, LINC - Directorate-General for Logistics and Interpretation for Conferences
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Framework Contract for Organisation of Meetings, Events and Conference Services
Description : The purpose of this invitation is to select a qualified service provider to support the CA with external services related to the organisation and coordination of meetings held outside the EP’s three official seats, in EU Member States or in candidate countries that have applied for EU accession.
Procedure identifier : a879ce25-5c2e-464f-b310-8cd48030da6d
Internal identifier : EP-LINC/2025/OP/0010
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79950000 Exhibition, fair and congress organisation services

2.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 8 500 000 Euro

2.1.4 General information

Additional information : The European Parliament reserves the right to use a negotiated procedure without prior publication of a contract notice under point 11.1 e) and subject to the conditions set out in point 11.4 of Annex I of the Financial regulation, for new services consisting in the repetition of similar services entrusted to the economic operator to which the same contracting authority awarded an original contract, provided that those services or works are in conformity with a basic project for which the original contract was awarded after publication of a contract notice.In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2024/2509

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Procurement Document

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Framework Contract for Organisation of Meetings, Events and Conference Services
Description : The purpose of this invitation is to select a qualified service provider to support the CA with external services related to the organisation and coordination of meetings held outside the EP’s three official seats, in EU Member States or in candidate countries that have applied for EU accession.
Internal identifier : EP-LINC/2025/OP/0010

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79950000 Exhibition, fair and congress organisation services
Additional classification ( cpv ): 32321200 Audio-visual equipment
Additional classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 60172000 Hire of buses and coaches with driver
Additional classification ( cpv ): 79951000 Seminar organisation services
Additional classification ( cpv ): 63510000 Travel agency and similar services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 10 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Anywhere in the European Economic Area
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 3
Other information about renewals : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 8 500 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 10/11/2025 16:00 +01:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 12/11/2025 11:00 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Parliament, LINC - Directorate-General for Logistics and Interpretation for Conferences

8. Organisations

8.1 ORG-0001

Official name : European Parliament, LINC - Directorate-General for Logistics and Interpretation for Conferences
Registration number : EP
Postal address : 60 rue Wiertz / Wiertzstraat 60
Town : Brussels
Postcode : B-1047
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 2842111
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 5501bdd2-89b4-4f86-9265-13557f8fe084 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 22/09/2025 14:40 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00621435-2025
OJ S issue number : 182/2025
Publication date : 23/09/2025