Delivery of copy, print out and scanning as a service.

IKTNH shall hold a tender contest for the delivery of copies, printouts and scanning as a service. A cooperative purchasing agreement has been signed with SYSIKT for this competition. We consider all participating municipalities in this joint procurement to be a joint tender competition. The municipalities of Alver, Aurland, Austrheim, …

CPV: 30121100 Fotokoopiamasinad, 30125110 Värvikassetid laserprinteritele/faksimasinatele, 30192112 Trükimasinate tindikapslid, 30232100 Printerid ja plotterid, 30232110 Laserprinterid, 30232130 Värviprinterid, 30237310 Printeri kirjakassetid, 48000000 Tarkvarapaketid ja infosüsteemid, 48773000 Trükkimise tarkvarapakett, 48970000 Trükikoja tarkvarapakett, 50313100 Koopiamasinate remonditeenused, 50313200 Koopiamasinate hooldusteenused
Täitmise koht:
Delivery of copy, print out and scanning as a service.
Auhindade andmise asutus:
IKT Nordhordland kommunalt oppgåvefellesskap
Auhinna number:
IKTNH - 01/2025

1. Buyer

1.1 Buyer

Official name : IKT Nordhordland kommunalt oppgåvefellesskap
Legal type of the buyer : Public undertaking, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Delivery of copy, print out and scanning as a service.
Description : IKTNH shall hold a tender contest for the delivery of copies, printouts and scanning as a service. A cooperative purchasing agreement has been signed with SYSIKT for this competition. We consider all participating municipalities in this joint procurement to be a joint tender competition. The municipalities of Alver, Aurland, Austrheim, Austevoll, Etne, Fedje, Gulen, Masfjorden, Modalen, Osterøy, Samnanger, Sveio have established a joint ICT operations company, IKT Nordhordland municipal co-operation (IKTNH). IKTNH has entered into operational cooperation with Tysnes, Vaksdal and Vindafjord. These municipalities have partnered with IKTNH in this tender competition. SYSIKT KO includes the following 8 municipalities; Askvoll, Fjaler, Hyllestad, Høyanger, Solund, Vik, Luster, Sunnfjord. This enquiry is mainly for: 1. Copy print out and scanning on MFP as a service 2. Secure printout system 3. Reports on consumption and changes in consumption patterns. The systems shall be operated cost efficiently for all parts of each municipality. In addition they shall also be optimised across the service areas within each municipality. The aim is a future orientated and environmentally rich system prepared for new services. The systems shall be in continuous development and the municipalities shall be offered new technologies as and when they become available and interesting. The functionality shall be available after the simplest possible price model (purchase/hire) that does not limit development and with the greatest possible integration between different services and technologies. There will also be a requirement that the systems support an ever closer cooperation between the different municipalities. This is so that at all times use available resources as efficiently as possible.
Procedure identifier : e41ad3e4-a7b9-4163-92f7-3dad0736a7ac
Previous notice : 117e9232-4a5e-4abf-853f-424bd918d704-01
Internal identifier : IKTNH - 01/2025
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 30121100 Photocopiers
Additional classification ( cpv ): 30125110 Toner for laser printers/fax machines
Additional classification ( cpv ): 30192112 Ink sources for printing machinery
Additional classification ( cpv ): 30232100 Printers and plotters
Additional classification ( cpv ): 30232110 Laser printers
Additional classification ( cpv ): 30232130 Colour graphics printers
Additional classification ( cpv ): 30237310 Font cartridges for printers
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48773000 Print utility software package
Additional classification ( cpv ): 48970000 Print shop software package
Additional classification ( cpv ): 50313100 Photocopier repair services
Additional classification ( cpv ): 50313200 Photocopier maintenance services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 135 000 000 Norwegian krone

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Delivery of copy, print out and scanning as a service.
Description : IKTNH shall hold a tender contest for the delivery of copies, printouts and scanning as a service. A cooperative purchasing agreement has been signed with SYSIKT for this competition. We consider all participating municipalities in this joint procurement to be a joint tender competition. The municipalities of Alver, Aurland, Austrheim, Austevoll, Etne, Fedje, Gulen, Masfjorden, Modalen, Osterøy, Samnanger, Sveio have established a joint ICT operations company, IKT Nordhordland municipal co-operation (IKTNH). IKTNH has entered into operational cooperation with Tysnes, Vaksdal and Vindafjord. These municipalities have partnered with IKTNH in this tender competition. SYSIKT KO includes the following 8 municipalities; Askvoll, Fjaler, Hyllestad, Høyanger, Solund, Vik, Luster, Sunnfjord. This enquiry is mainly for: 1. Copy print out and scanning on MFP as a service 2. Secure printout system 3. Reports on consumption and changes in consumption patterns. The systems shall be operated cost efficiently for all parts of each municipality. In addition they shall also be optimised across the service areas within each municipality. The aim is a future orientated and environmentally rich system prepared for new services. The systems shall be in continuous development and the municipalities shall be offered new technologies as and when they become available and interesting. The functionality shall be available after the simplest possible price model (purchase/hire) that does not limit development and with the greatest possible integration between different services and technologies. There will also be a requirement that the systems support an ever closer cooperation between the different municipalities. This is so that at all times use available resources as efficiently as possible.
Internal identifier : IKTNH - 01/2025

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 30121100 Photocopiers
Additional classification ( cpv ): 30125110 Toner for laser printers/fax machines
Additional classification ( cpv ): 30192112 Ink sources for printing machinery
Additional classification ( cpv ): 30232100 Printers and plotters
Additional classification ( cpv ): 30232110 Laser printers
Additional classification ( cpv ): 30232130 Colour graphics printers
Additional classification ( cpv ): 30237310 Font cartridges for printers
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48773000 Print utility software package
Additional classification ( cpv ): 48970000 Print shop software package
Additional classification ( cpv ): 50313100 Photocopier repair services
Additional classification ( cpv ): 50313200 Photocopier maintenance services

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Duration : 6 Year

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : Option for an extension for 2 years + 2 years.

5.1.5 Value

Estimated value excluding VAT : 135 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Cost
Name : Price and Total Economy
Description : Prices and total economy for all parts of the delivery and for the entire contract period of 6 + 2 years.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 40
Criterion :
Type : Quality
Name : Environment and Climate
Description : Environment and climate Including: - Fulfilment of general requirements for marking and standards in accordance with national regulations and EU rules. - Fulfilment of environmental requirements for offered systems, c.f. Annex 1, For the entire life cycle from production to use time, disposal and reuse.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Technical solution
Description : A complete solution proposal for all requirements and descriptions of requirements in Annex 1 with any annexes. Including: - Technical and functional quality and user friendliness of hardware. - Quality, functionality and user friendliness of a system for secure printing. - The tenderer's assignment comprehension of the assignment.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 25
Criterion :
Type : Quality
Name : Delivery plan/implementation / SLA
Description : All areas of the tenderer ́s description, execution and assignment comprehension will form the basis of the evaluation. Including: - Delivery times and a complete delivery plan. - Training and support - Complete SLA - Guarantees in the deliveries.
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 5

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Hordaland Tingrett
Information about review deadlines : C.f. the tender documentation.
Organisation whose budget is used to pay for the contract : IKT Nordhordland kommunalt oppgåvefellesskap
Organisation executing the payment : IKT Nordhordland kommunalt oppgåvefellesskap

6. Results

Value of all contracts awarded in this notice : 121 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : RICOH NORGE AS
Tender :
Tender identifier : Levering av kopi, print og skanning som tjeneste - RICOH NORGE AS
Identifier of lot or group of lots : LOT-0000
Value of the tender : 121 000 000 Norwegian krone
Subcontracting : No
Contract information :
Identifier of the contract : Levering av kopi, print og skanning som tjeneste - RICOH NORGE AS
Date of the conclusion of the contract : 01/08/2025

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2

8. Organisations

8.1 ORG-0001

Official name : IKT Nordhordland kommunalt oppgåvefellesskap
Registration number : 923 971 890
Postal address : Hagellia 6
Town : Isdalstø
Postcode : 5914
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Contact point : Bjørn Tore Vaktskjold
Telephone : +47 99523145
Internet address : https://iktnh.no/
Roles of this organisation :
Buyer
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0002

Official name : Hordaland Tingrett
Registration number : 926723367
Postal address : Postboks 7412
Town : Bergen
Postcode : 5020
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : 55699700
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : RICOH NORGE AS
Size of the economic operator : Medium
Registration number : 915034969
Postal address : Freserveien 1
Town : OSLO
Postcode : 0195
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 22587800
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

Notice information

Notice identifier/version : e119cddb-3fd9-4f49-8bbb-bdd2e0bed88d - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 02/09/2025 07:03 +00:00
Notice dispatch date (eSender) : 02/09/2025 10:00 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00582248-2025
OJ S issue number : 170/2025
Publication date : 05/09/2025