Stakeholders engagement and community management

EACEA is launching a procurement procedure for the establishment of a Framework Contract on stakeholders’ engagement and community management, to ensure the continuous availability of the services and sustain cooperation with stakeholders’ groups and the governance of these initiatives. This action will contribute to an effective implementation of communities in …

CPV: 72000000 Servicios TI: consultoría, desarrollo de software, Internet y apoyo, 72224000 Servicios de consultoría en gestión de proyectos, 79411000 Servicios generales de consultoría en gestión, 80000000 Servicios de enseñanza y formación, 80100000 Servicios de enseñanza primaria, 80110000 Servicios de enseñanza preescolar, 80200000 Servicios de enseñanza secundaria, 80310000 Servicios de enseñanza para la juventud, 80400000 Servicios de enseñanza para adultos y otros servicios de enseñanza, 80420000 Servicios de aprendizaje electrónico
Plazo:
15 de julio de 2024 a las 15:00
Tipo de plazo:
Presentación de una oferta
Lugar de ejecución:
Stakeholders engagement and community management
Organismo adjudicador:
European Education and Culture Executive Agency (EACEA) , EACEA - European Education and Culture Executive Agency
Número de premio:
EACEA/2024/OP/0001

1. Buyer

1.1 Buyer

Official name : European Education and Culture Executive Agency (EACEA) , EACEA - European Education and Culture Executive Agency
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Stakeholders engagement and community management
Description : EACEA is launching a procurement procedure for the establishment of a Framework Contract on stakeholders’ engagement and community management, to ensure the continuous availability of the services and sustain cooperation with stakeholders’ groups and the governance of these initiatives. This action will contribute to an effective implementation of communities in the field of education, training, youth and sport such as the one for Electronic Platform for Adult Learning in Europe (EPALE), the one related to European School Education Platform (including eTwinning), the European Digital Education Hub, the Digital Education Hackathon, the one linked to the European Student Card Initiative (ESCI), the Online Language Support (OLS), etc. The objective of this call for tender is the “Provision of services to support Community management in the fields of the Erasmus+ Programme”. The expertise Framework Contract will be concluded with an indicative total budget of maximum 50 000 000 EUR for the 4 years of implementation and will include services such as support for community engagement with a wide diversity of stakeholders, communication and editorial activities, audiovisual and printed materials, digital outreach (websites, platforms and other digital applications), organisation of online and onsite events, knowledge building and/or professional development activities, etc.
Procedure identifier : b4542e47-eec3-4def-b8a5-d2efd8a7eb83
Internal identifier : EACEA/2024/OP/0001
Type of procedure : Open

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80000000 Education and training services

2.1.3 Value

Estimated value excluding VAT : 50 000 000 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2018/1046

2.1.6 Grounds for exclusion

Bankruptcy : For the full list of exclusion grounds please consult the procurement documents.

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Provision of services to support stakeholders’ engagement and community management in the field of Adult Education - EPALE
Description : Provision of services to support stakeholders’ engagement and community management in the field of Adult Education and in particular the Electronic Platform for Adult Learning in Europe (EPALE).
Internal identifier : EACEA/2024/OP/0001-LOT-1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80000000 Education and training services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 80100000 Primary education services
Additional classification ( cpv ): 80110000 Pre-school education services
Additional classification ( cpv ): 80200000 Secondary education services
Additional classification ( cpv ): 80310000 Youth education services
Additional classification ( cpv ): 80400000 Adult and other education services
Additional classification ( cpv ): 80420000 E-learning services
Additional classification ( cpv ): 72224000 Project management consultancy services
Additional classification ( cpv ): 79411000 General management consultancy services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 3 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 39332-2024

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Weight (percentage, exact) : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Weight (percentage, exact) : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 15/07/2024 15:00 +02:00
Deadline until which the tender must remain valid : 9 Month
Information about public opening :
Opening date : 18/07/2024 14:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission

5.1 Lot technical ID : LOT-0002

Title : Provision of services to support stakeholders’ engagement and community management in the field of School Education – ESEP, including eTwinning
Description : Provision of services to support stakeholders’ engagement and community management in the field of School Education and in particular the European School Education Platform (ESEP) including eTwinning.
Internal identifier : EACEA/2024/OP/0001-LOT-2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80000000 Education and training services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72224000 Project management consultancy services
Additional classification ( cpv ): 79411000 General management consultancy services
Additional classification ( cpv ): 80100000 Primary education services
Additional classification ( cpv ): 80110000 Pre-school education services
Additional classification ( cpv ): 80200000 Secondary education services
Additional classification ( cpv ): 80310000 Youth education services
Additional classification ( cpv ): 80400000 Adult and other education services
Additional classification ( cpv ): 80420000 E-learning services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 17 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 39332-2024

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Weight (percentage, exact) : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Weight (percentage, exact) : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 15/07/2024 15:00 +02:00
Deadline until which the tender must remain valid : 9 Month
Information about public opening :
Opening date : 18/07/2024 14:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission

5.1 Lot technical ID : LOT-0003

Title : Provision of services to support stakeholders’ engagement and community management in the field of Digital Education – EDEH and DigiEduHack
Description : Provision of services to support stakeholders’ engagement and community management in the field of Digital Education – European Digital Education Hub and Digital Education Hackathon
Internal identifier : EACEA/2024/OP/0001-LOT-3

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80000000 Education and training services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72224000 Project management consultancy services
Additional classification ( cpv ): 79411000 General management consultancy services
Additional classification ( cpv ): 80100000 Primary education services
Additional classification ( cpv ): 80110000 Pre-school education services
Additional classification ( cpv ): 80200000 Secondary education services
Additional classification ( cpv ): 80310000 Youth education services
Additional classification ( cpv ): 80400000 Adult and other education services
Additional classification ( cpv ): 80420000 E-learning services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 10 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 39332-2024

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Weight (percentage, exact) : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Weight (percentage, exact) : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 15/07/2024 15:00 +02:00
Deadline until which the tender must remain valid : 9 Month
Information about public opening :
Opening date : 18/07/2024 14:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission

5.1 Lot technical ID : LOT-0004

Title : Provision of services to support stakeholders’ engagement and community management in the field of Higher Education - European Student Card Initiative
Description : Provision of services to support stakeholders’ engagement and community management in the field of Higher Education - European Student Card Initiative
Internal identifier : EACEA/2024/OP/0001-LOT-4

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80000000 Education and training services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72224000 Project management consultancy services
Additional classification ( cpv ): 79411000 General management consultancy services
Additional classification ( cpv ): 80100000 Primary education services
Additional classification ( cpv ): 80110000 Pre-school education services
Additional classification ( cpv ): 80200000 Secondary education services
Additional classification ( cpv ): 80310000 Youth education services
Additional classification ( cpv ): 80400000 Adult and other education services
Additional classification ( cpv ): 80420000 E-learning services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 8 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 39332-2024

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Weight (percentage, exact) : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Weight (percentage, exact) : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 15/07/2024 15:00 +02:00
Deadline until which the tender must remain valid : 9 Month
Information about public opening :
Opening date : 18/07/2024 14:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission

5.1 Lot technical ID : LOT-0005

Title : Provision of services to support stakeholders’ engagement and community management in Erasmus+ Programme fields (education, training, youth and sport).
Description : Provision of services to support stakeholders’ engagement and community management in Erasmus+ Programme fields (education, training, youth and sport).
Internal identifier : EACEA/2024/OP/0001-LOT-5

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80000000 Education and training services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72224000 Project management consultancy services
Additional classification ( cpv ): 79411000 General management consultancy services
Additional classification ( cpv ): 80100000 Primary education services
Additional classification ( cpv ): 80110000 Pre-school education services
Additional classification ( cpv ): 80200000 Secondary education services
Additional classification ( cpv ): 80310000 Youth education services
Additional classification ( cpv ): 80400000 Adult and other education services
Additional classification ( cpv ): 80420000 E-learning services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 12 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 39332-2024

5.1.9 Selection criteria

Criterion :
Type : Suitability to pursue the professional activity
Description : Please consult the procurement documents.
Criterion :
Type : Economic and financial standing
Description : Please consult the procurement documents.
Criterion :
Type : Technical and professional ability
Description : Please consult the procurement documents.

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Weight (percentage, exact) : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Weight (percentage, exact) : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 15/07/2024 15:00 +02:00
Deadline until which the tender must remain valid : 9 Month
Information about public opening :
Opening date : 18/07/2024 14:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system
Electronic auction : no

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
TED eSender : European Commission

8. Organisations

8.1 ORG-0001

Official name : European Education and Culture Executive Agency (EACEA) , EACEA - European Education and Culture Executive Agency
Registration number : EACEA
Department : EACEA - Directorate of EACEA,EACEA.A - Erasmus+, EU Solidarity Corps,EACEA.A.6 - Platforms, studies and analysis
Postal address : North Light building, Boulevard Simon Bolivar 34
Town : Brussels
Postcode : B-1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 0a79778b-7b21-4efc-8ecc-960784630048 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 08/05/2024 11:07 +02:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00276559-2024
OJ S issue number : 91/2024
Publication date : 10/05/2024