Workforce Management and competence solution

The purpose is to acquire a national Workforce Management and competence solution in the police. The solution should be an "off-the-shelf product", which will replace the current solution, TTA. The purpose is to contribute to operational capability and preparedness by providing a comprehensive overview of the Customer's employees on a …

CPV: 48000000 Software package and information systems, 48219300 Administration software package, 48330000 Scheduling and productivity software package, 48332000 Scheduling software package, 48450000 Time accounting or human resources software package, 48810000 Information systems, 48900000 Miscellaneous software package and computer systems, 72000000 IT services: consulting, software development, Internet and support, 72212330 Scheduling and productivity software development services, 72212450 Time accounting or human resources software development services, 75131100 General personnel services for the government
Place of execution:
Workforce Management and competence solution
Awarding body:
Police Shared Services
Award number:
24/40856

1. Buyer

1.1 Buyer

Official name : Police Shared Services
Legal type of the buyer : Central government authority
Activity of the contracting authority : Public order and safety

2. Procedure

2.1 Procedure

Title : Workforce Management and competence solution
Description : The purpose is to acquire a national Workforce Management and competence solution in the police. The solution should be an "off-the-shelf product", which will replace the current solution, TTA. The purpose is to contribute to operational capability and preparedness by providing a comprehensive overview of the Customer's employees on a work schedule (availability) and their competence. The Solution will contribute to increased management and leadership in resource use, through good service planning, and to ensure that users receive a good and well-functioning solution. The solution will support legal requirements and contribute to the further development and streamlining of management, leadership and resource use for the Customer. The Solution is critical for society, with great importance for the police's operational ability, and the Solution shall ensure that the police have the right people in the right place at the right time.
Procedure identifier : dc2c347b-eac9-472a-9c6f-b3a05a2ce54d
Internal identifier : 24/40856
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48330000 Scheduling and productivity software package
Additional classification ( cpv ): 48332000 Scheduling software package
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48810000 Information systems
Additional classification ( cpv ): 48900000 Miscellaneous software package and computer systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72212330 Scheduling and productivity software development services
Additional classification ( cpv ): 72212450 Time accounting or human resources software development services
Additional classification ( cpv ): 75131100 General personnel services for the government

2.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 250 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Corruption : See the procurement documents
Fraud : See the procurement documents
Money laundering or terrorist financing : See the procurement documents
Participation in a criminal organisation : See the procurement documents
Terrorist offences or offences linked to terrorist activities : See the procurement documents
Child labour and including other forms of trafficking in human beings : See the procurement documents
Breaching of obligations in the fields of environmental law : See the procurement documents
Breaching of obligations in the fields of labour law : See the procurement documents
Breaching of obligations in the fields of social law : See the procurement documents
Agreements with other economic operators aimed at distorting competition : See the procurement documents
Grave professional misconduct : See the procurement documents
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : See the procurement documents
Conflict of interest due to its participation in the procurement procedure : See the procurement documents
Direct or indirect involvement in the preparation of this procurement procedure : See the procurement documents
Early termination, damages, or other comparable sanctions : See the procurement documents
Breaching obligation relating to payment of social security contributions : See the procurement documents
Breaching obligation relating to payment of taxes : See the procurement documents
Business activities are suspended : See the procurement documents
Bankruptcy : See the procurement documents
Arrangement with creditors : See the procurement documents
Insolvency : See the procurement documents
Assets being administered by liquidator : See the procurement documents
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law : See the procurement documents

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Workforce Management and competence solution
Description : The purpose is to acquire a national Workforce Management and competence solution in the police. The solution should be an "off-the-shelf product", which will replace the current solution, TTA. The purpose is to contribute to operational capability and preparedness by providing a comprehensive overview of the Customer's employees on a work schedule (availability) and their competence. The Solution will contribute to increased management and leadership in resource use, through good service planning, and to ensure that users receive a good and well-functioning solution. The solution will support legal requirements and contribute to the further development and streamlining of management, leadership and resource use for the Customer. The Solution is critical for society, with great importance for the police's operational ability, and the Solution shall ensure that the police have the right people in the right place at the right time.
Internal identifier : 24/40856

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48219300 Administration software package
Additional classification ( cpv ): 48330000 Scheduling and productivity software package
Additional classification ( cpv ): 48332000 Scheduling software package
Additional classification ( cpv ): 48450000 Time accounting or human resources software package
Additional classification ( cpv ): 48810000 Information systems
Additional classification ( cpv ): 48900000 Miscellaneous software package and computer systems
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72212330 Scheduling and productivity software development services
Additional classification ( cpv ): 72212450 Time accounting or human resources software development services
Additional classification ( cpv ): 75131100 General personnel services for the government
Options :
Description of the options : The Customer has an option for delivering of the Workforce Management and competence solution as a cloud solution

5.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Other duration : Unlimited

5.1.5 Value

Estimated value excluding VAT : 250 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : References on specified deliveries
Description : The Tenderer must have experience from comparable deliveries.
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Weight (percentage, exact) : 50
Criterion : Average yearly manpower
Description : The Tenderer must have the capacity to carry out the Contract throughout the entire Contract period
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Weight (percentage, exact) : 25
Criterion : Certificates by independent bodies about quality assurance standards
Description : The Tenderer must have a good and well-functioning Quality assurance and management system as well as Information Security Management System (ISMS).
The criteria will be used to select the candidates to be invited for the second stage of the procedure
Weight (percentage, exact) : 25
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 3
Maximum number of candidates to be invited for the second stage of the procedure : 5
The procedure will take place in successive stages. At each stage, some participants may be eliminated
The buyer reserves the right to award the contract on the basis of the initial tenders without any further negotiations

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Quality
Description : Evaluated based on the response to the requirements and documentation requirements in the appendices that appear in the rules for the competition. The award criterion Quality is divided into the following sub-criteria: 1. Understanding of the assignment 2. Functionality 3. Technical, Security & GDPR 4. Service & support 5. Cooperation 6. Supplier's expertise
Category of award threshold criterion : Weight (percentage, middle of a range)
Award criterion number : 65
Criterion :
Type : Price
Name : Price
Description : Evaluated based on the prices given in the price sheet in SSA-T Appendix 7
Category of award threshold criterion : Weight (percentage, middle of a range)
Award criterion number : 35

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 28/08/2025 10:00 +00:00

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian, English
Electronic catalogue : Not allowed
Deadline for receipt of requests to participate : 05/09/2025 10:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : yes
Additional information about the non-disclosure agreement : The Tenderer must submit a signed non disclosure agreement as part of the application for qualification.
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Mediation organisation : Oslo Tingrett
Review organisation : Oslo Tingrett
Information about review deadlines : The deadline for submitting a petition for interim court orders to secure a claim ("midlertidig forføyning") against the Contracting Authority's decision to exclude a request for participation from the procurement, cf. the Procurement Regulations § 24-1 and § 24-2, or not select a tenderer, cf. the Procurement Regulations § 16-12, will be minimum 15 days after the announcement has been sent to the tenderers, cf. the Procurement Regulations § 20-7
Organisation providing more information on the review procedures : Police Shared Services

8. Organisations

8.1 ORG-0001

Official name : Police Shared Services
Registration number : 974761157
Department : Politiets fellestjenester
Postal address : Fridtjof Nansens vei 14
Town : OSLO
Postcode : 0369
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Åsmund Vikenes
Telephone : +47 61318000
Internet address : http://www.politiet.no
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Oslo Tingrett
Registration number : 926 725 939
Postal address : Postboks 2106 Vika
Town : OSLO
Postcode : 0125
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Telephone : +47 22035200
Internet address : https://www.domstol.no/
Roles of this organisation :
Review organisation
Mediation organisation

Notice information

Notice identifier/version : b63ff8fe-9509-4433-96de-c72b4fa95b73 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 30/06/2025 10:09 +00:00
Notice dispatch date (eSender) : 01/07/2025 10:00 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00425749-2025
OJ S issue number : 124/2025
Publication date : 02/07/2025