The purchase of an NGS Robot including quantification equipment and maintenance

Within the RIVM, there is a need for the purchase of an NGS Robot including quantification equipment and maintenance. This NGS robot will perform the preparations for a NGS run, using DNA, RNA and single cells as starting material to generate high-quality libraries, which are quantified. This is done partially …

CPV: 38000000 Laboratory, optical and precision equipments (excl. glasses), 38430000 Detection and analysis apparatus
Deadline:
Nov. 20, 2025, 9 a.m.
Deadline type:
Submitting a bid
Place of execution:
The purchase of an NGS Robot including quantification equipment and maintenance
Awarding body:
Rijksinstituut voor Volksgezondheid en Milieu (RIVM)
Award number:
50197d37-08c6-4002-9aec-946494111f41

1. Buyer

1.1 Buyer

Official name : Rijksinstituut voor Volksgezondheid en Milieu (RIVM)
Legal type of the buyer : Central government authority
Activity of the contracting authority : Health

2. Procedure

2.1 Procedure

Title : The purchase of an NGS Robot including quantification equipment and maintenance
Description : Within the RIVM, there is a need for the purchase of an NGS Robot including quantification equipment and maintenance. This NGS robot will perform the preparations for a NGS run, using DNA, RNA and single cells as starting material to generate high-quality libraries, which are quantified. This is done partially or completely automatically by the NGS robot. The NGS robot will be used by all departments of the RIVM that create libraries to sequence pathogens, environmental, biological and human samples. The NGS Robot will have to be able to simultaneously generate the libraries per protocol from 8 to 96 samples with all the different protocols that will be used now and in the future. The purchase of the NGS Robot including quantification equipment  and maintenance takes place within the ASSET program. The purpose of this European tendering is to conclude an Agreement between RIVM and one Contractor for the purchase of a NGS Robot system including quantification equipment and preventive and corrective maintenance.
Procedure identifier : 7d6c9ecb-455e-44c7-b195-3e45b26ce2bf
Internal identifier : 50197d37-08c6-4002-9aec-946494111f41
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : See Tender Documents

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 38000000 Laboratory, optical and precision equipments (excl. glasses)
Additional classification ( cpv ): 38430000 Detection and analysis apparatus

2.1.2 Place of performance

Postal address : Antonie van Leeuwenhoeklaan 9
Town : Bilthoven
Postcode : 3721 MA
Country subdivision (NUTS) : Utrecht ( NL350 )
Country : Netherlands
Additional information : See Tender Documents

2.1.2 Place of performance

Postal address : Helsinkilaan 1
Town : Utrecht
Postcode : 3584 CB
Country subdivision (NUTS) : Utrecht ( NL350 )
Country : Netherlands
Additional information : See Tender Documents

2.1.3 Value

Estimated value excluding VAT : 450 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : European Single Procurement Document (ESPD)

5. Lot

5.1 Lot technical ID : LOT-0000

Title : The purchase of an NGS Robot including quantification equipment and maintenance
Description : Within the RIVM, there is a need for the purchase of an NGS Robot including quantification equipment and maintenance. This NGS robot will perform the preparations for a NGS run, using DNA, RNA and single cells as starting material to generate high-quality libraries, which are quantified. This is done partially or completely automatically by the NGS robot. The NGS robot will be used by all departments of the RIVM that create libraries to sequence pathogens, environmental, biological and human samples. The NGS Robot will have to be able to simultaneously generate the libraries per protocol from 8 to 96 samples with all the different protocols that will be used now and in the future. The purchase of the NGS Robot including quantification equipment  and maintenance takes place within the ASSET program. The purpose of this European tendering is to conclude an Agreement between RIVM and one Contractor for the purchase of a NGS Robot system including quantification equipment and preventive and corrective maintenance.
Internal identifier : e590d550-75bd-44cc-bc93-2776bbfc1a1f

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 38000000 Laboratory, optical and precision equipments (excl. glasses)
Additional classification ( cpv ): 38430000 Detection and analysis apparatus
Options :
Description of the options : Services for relocating to new RIVM headquarters in Utrecht (de-installation, transportation and installation and validation at new location), extra validated programmed protocols, and consumables.

5.1.2 Place of performance

Postal address : Antonie van Leeuwenhoeklaan 9
Town : Bilthoven
Postcode : 3721 MA
Country subdivision (NUTS) : Utrecht ( NL350 )
Country : Netherlands
Additional information : See Tender Documents

5.1.2 Place of performance

Postal address : Helsinkilaan 1
Town : Utrecht
Postcode : 3584 CB
Country subdivision (NUTS) : Utrecht ( NL350 )
Country : Netherlands
Additional information : See Tender Documents

5.1.3 Estimated duration

Start date : 20/01/2026
Duration end date : 01/06/2036

5.1.4 Renewal

Maximum renewals : 8
Other information about renewals : Maintenance contract can be extended 8 times with 1 year after the initial period of 1 year.

5.1.5 Value

Estimated value excluding VAT : 450 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Sources of selection criteria : European Single Procurement Document (ESPD), Procurement Document

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Quality Award Criteria (Q1 up to Q12)
Description : See Tender Documents
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 1 000
Criterion :
Type : Price
Name : Price
Description : See Tender Documents
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 500

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Address of the procurement documents : https://s2c.mercell.com/today/173274

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Allowed
Languages in which tenders or requests to participate may be submitted : English, Dutch
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 20/11/2025 09:00 +00:00
Deadline until which the tender must remain valid : 120 Day
Information about public opening :
Opening date : 20/11/2025 09:05 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : no
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Rechtbank Den Haag
Organisation providing more information on the review procedures : Rechtbank Den Haag
Organisation receiving requests to participate : Rijksinstituut voor Volksgezondheid en Milieu (RIVM)
Organisation processing tenders : Rijksinstituut voor Volksgezondheid en Milieu (RIVM)

8. Organisations

8.1 ORG-0001

Official name : Rijksinstituut voor Volksgezondheid en Milieu (RIVM)
Registration number : 30276683
Postal address : Antonie van Leeuwenhoeklaan 9
Town : Bilthoven
Postcode : 3721MA
Country subdivision (NUTS) : Utrecht ( NL350 )
Country : Netherlands
Contact point : Quintin Soewarno
Telephone : +31886892630
Internet address : https://www.rivm.nl
Roles of this organisation :
Buyer
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Rechtbank Den Haag
Registration number : 82946175
Postal address : Prins Clauslaan 60
Town : 's-Gravenhage
Postcode : 2500EH
Country subdivision (NUTS) : Agglomeratie ’s-Gravenhage ( NL361 )
Country : Netherlands
Telephone : +31 883622200
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

Notice information

Notice identifier/version : 208ea66a-2f67-427c-8e98-d86fa3c2bb00 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 09/10/2025 10:00 +00:00
Notice dispatch date (eSender) : 09/10/2025 11:21 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00667301-2025
OJ S issue number : 195/2025
Publication date : 10/10/2025