Technical event assistance

The Research Council of Norway, c/o the Department for Mobilisation and Communication, invites tenderers to an open tender contest for event engineering assistance for the execution of different types of events. The Research Council of Norway wishes to enter into a framework agreement with a maximum of two tenderers. The …

CPV: 79952000 Event services, 64224000 Teleconferencing services, 92100000 Motion picture and video services, 92370000 Sound technician
Deadline:
Oct. 31, 2025, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
Technical event assistance
Awarding body:
The Research Council of Norway
Award number:
2025/8788

1. Buyer

1.1 Buyer

Official name : The Research Council of Norway
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Technical event assistance
Description : The Research Council of Norway, c/o the Department for Mobilisation and Communication, invites tenderers to an open tender contest for event engineering assistance for the execution of different types of events. The Research Council of Norway wishes to enter into a framework agreement with a maximum of two tenderers.
Procedure identifier : f95e9b83-e7f0-48fc-ad54-1dcc23a4bfab
Internal identifier : 2025/8788
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : The Research Council of Norway has broad experience with planning and holding seminars and conferences in different formats and sizes. Tenderers must be able to assist the Research Council with both event technical assistance and project management as needed, in order to ensure professional and well-executed events. The procurement ́s estimated value is estimated to be approx. NOK 20 million excluding VAT over the contract period, including options (total four years). The maximum turnover for the agreement in the contract period is NOK 25 million excluding VAT.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 64224000 Teleconferencing services
Additional classification ( cpv ): 92100000 Motion picture and video services
Additional classification ( cpv ): 92370000 Sound technician

2.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 20 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - 32014L0024

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Procurement Document, European Single Procurement Document (ESPD)

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Technical event assistance
Description : The Research Council of Norway, c/o the Department for Mobilisation and Communication, invites tenderers to an open tender contest for event engineering assistance for the execution of different types of events. The Research Council of Norway wishes to enter into a framework agreement with a maximum of two tenderers.
Internal identifier : 2025/8788

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 64224000 Teleconferencing services
Additional classification ( cpv ): 92100000 Motion picture and video services
Additional classification ( cpv ): 92370000 Sound technician
Options :
Description of the options : There is an option on one year + one year.

5.1.2 Place of performance

Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Start date : 18/11/2025
Duration end date : 18/11/2029

5.1.5 Value

Estimated value excluding VAT : 20 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian
Deadline for requesting additional information : 22/10/2025 10:00 +00:00
Address of the procurement documents : https://permalink.mercell.com/266780271.aspx

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of tenders : 31/10/2025 11:00 +00:00
Deadline until which the tender must remain valid : 81 Day
Information about public opening :
Opening date : 31/10/2025 11:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 2
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Oslo District Court
Information about review deadlines : Participants in the competition have appeals in accordance with the public procurement regulations. The formal complaints body is Oslo District Court.

8. Organisations

8.1 ORG-0001

Official name : The Research Council of Norway
Registration number : 970141669
Postal address : Drammensveien 288
Town : Lysaker
Postcode : 1327
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Innkjøpsteamet
Telephone : +47 22037000
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Oslo District Court
Registration number : 926 725 939
Town : Oslo
Postcode : 0125
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Roles of this organisation :
Review organisation

Notice information

Notice identifier/version : 3612dfd1-cbc1-4973-ac8f-3d11fb128b68 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 30/09/2025 11:11 +00:00
Notice dispatch date (eSender) : 30/09/2025 11:24 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00640661-2025
OJ S issue number : 188/2025
Publication date : 01/10/2025