Support and Maintenance Agreement Extension for Library Platform for Trinity College Ref: TCD-25-C2035

Support and Maintenance Agreement for Sierra Library Management System Support and Maintenance Agreement for Sierra Library Management System

CPV: 48161000 Library management system
Place of execution:
Support and Maintenance Agreement Extension for Library Platform for Trinity College Ref: TCD-25-C2035
Awarding body:
Trinity College Dublin the University of Dublin_336
Award number:
Support and Maintenance Agreement Extension for Library Platform for Trinity College Ref: TCD-25-C2035

1. Buyer

1.1 Buyer

Official name : Trinity College Dublin the University of Dublin_336
Legal type of the buyer : Body governed by public law, controlled by a central government authority
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Support and Maintenance Agreement Extension for Library Platform for Trinity College Ref: TCD-25-C2035
Description : Support and Maintenance Agreement for Sierra Library Management System
Procedure identifier : c0861ea8-3f3f-436b-8bbf-5fd2d7af1f32
Internal identifier : Support and Maintenance Agreement Extension for Library Platform for Trinity College Ref: TCD-25-C2035
Type of procedure : Negotiated without prior call for competition
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48161000 Library management system

2.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland

2.1.3 Value

Estimated value excluding VAT : 416 000 Euro
Maximum value of the framework agreement : 416 000 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Support and Maintenance Agreement Extension for Library Platform for Trinity College Ref: TCD-25-C2035
Description : Support and Maintenance Agreement for Sierra Library Management System
Internal identifier : Support and Maintenance Agreement Extension for Library Platform for Trinity College Ref: TCD-25-C2035

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48161000 Library management system
Quantity : 1

5.1.2 Place of performance

Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Additional information : Support and Maintenance Agreement for Sierra Library Management System

5.1.3 Estimated duration

Start date : 05/06/2025
Duration end date : 01/10/2026

5.1.5 Value

Estimated value excluding VAT : 416 000 Euro
Maximum value of the framework agreement : 416 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.10 Award criteria

Criterion :
Type : Quality
Name :
Description : Technical Functionality
Description of the method to be used if weighting cannot be expressed by criteria : Contract is being extended to facilitate business continuity, providing a transitional period of system preparation and readiness for a tender to replace the core Library LSP. This preparation work will include replacement of end of life system components (i.e. Encore Duet), and tender for inventory management system.
Justification for not indicating the weighting of the award criteria : Not a tender process - current contract is being extended

5.1.12 Terms of procurement

Information about review deadlines : Final Review underway

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland -
Information about review deadlines : Final Review underway

6. Results

Approximate value of the framework agreements : 416 000 Euro
Direct award :
Justification for direct award : Need for additional works or services by the original contractor
Other justification : This contract award extension is to facilitate business continuity, by providing a transitional period of system preparation and readiness for a tender to replace the core Library LSP. This preparation work will include replacement of end of life system components (i.e. Encore Duet), and a tender for inventory management system. During the last tender process which was carried out in 2024 it established that Trinity's current Sierra setup as the only LSP product that could provide the key inventory management functionality.

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Re-estimated value of the framework agreement : 416 000 Euro

6.1.2 Information about winners

Winner :
Official name : Innovative Interfaces Incorporated (“Clarivate”)
Tender :
Tender identifier : Support and Maintenance Agreement Extension for Trinity College Library System
Identifier of lot or group of lots : LOT-0001
Subcontracting : No
Contract information :
Identifier of the contract : Support and Maintenance Agreement Extension for Library Platform for Trinity College

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : Trinity College Dublin the University of Dublin_336
Registration number : CHY 11
Postal address : 3 College Green
Town : Dublin
Postcode : D02 XH97
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 018961000
Internet address : https://www.tcd.ie
Buyer profile : https://www.tcd.ie
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : 01 8961000
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : Innovative Interfaces Incorporated (“Clarivate”)
Registration number : 433772838
Postal address : 789 E. Eisenhower Parkway
Town : Michigan
Postcode : MI 48108
Country : United States
Contact point : Tim McGee
Telephone : +1510 655 6200
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

11. Notice information

11.1 Notice information

Notice identifier/version : 88e67f42-ae70-422c-adf1-ab04caabc7f0 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 06/06/2025 12:37 +01:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00370427-2025
OJ S issue number : 109/2025
Publication date : 10/06/2025