Supply of hardware, software and related services within the context of a PC Training project following Fluxys' digital evolution with delivery on the Belgian territory

Purchase to 1 operator of an estimated quantity of +/- 750 professional IT material (i.e. laptop/tablet and/ or desktop) Purchase to 1 operator of an estimated quantity of +/- 750 professional IT material (i.e. laptop/tablet and/ or desktop)

CPV: 30213000 Personal computers, 30213100 Portable computers
Place of execution:
Supply of hardware, software and related services within the context of a PC Training project following Fluxys' digital evolution with delivery on the Belgian territory
Awarding body:
Fluxys Belgium n.v.
Award number:
CEAPN2505

1. Buyer

1.1 Buyer

Official name : Fluxys Belgium n.v.
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services
Activity of the contracting entity : Production, transport or distribution of gas or heat

2. Procedure

2.1 Procedure

Title : Supply of hardware, software and related services within the context of a PC Training project following Fluxys' digital evolution with delivery on the Belgian territory
Description : Purchase to 1 operator of an estimated quantity of +/- 750 professional IT material (i.e. laptop/tablet and/ or desktop)
Procedure identifier : c29d1db6-02c5-46e3-b93e-6d6223ff5bd9
Internal identifier : CEAPN2505
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30213000 Personal computers
Additional classification ( cpv ): 30213100 Portable computers

2.1.2 Place of performance

Country : Belgium
Anywhere in the given country

2.1.4 General information

Legal basis :
Directive 2014/25/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : CEAPN2505 - 1
Description : Purchase to 1 operator of an estimated quantity of +/- 750 professional IT material (i.e. laptop/tablet and/ or desktop)
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30213000 Personal computers

5.1.2 Place of performance

Country : Belgium
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.4 Renewal

Maximum renewals : 0

5.1.6 General information

Reserved participation : Participation is not reserved.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Additional information : Please consult the document ‘User Manual – process Upload Request – Qualification Phase’ for more information (Link in Article 5.1.11). A PDF of the request to participate and all requested annexes shall be uploaded on the Coupa Supplier Portal. Each candidate will have to request via procurement@fluxys.com access to the appropriate protected folder on this platform. The requests to participate shall clearly mention the candidate's full name, including the company number, VAT number, full address and legal form. Requests to participate must be structured as follows: 1. Name of Bidder 2. Legal form of company 3. Date of registration 4. Country of registration 5. Registration number 6. VAT number 7. Registered address of company 8. Person(s) authorized to sign contracts (together or alone) on behalf of the company [Surname, forename, title (e.g. Dr, Mr, Ms), function (e.g. Manager...) ] 9. Contact person: [Surname, forename, title (e.g. Dr, Mr, Ms), function (e.g. Manager...), phone number, address, e-mail] 10. Requested information about each above-mentioned selection criterium.

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : Other economic or financial requirements
Description : The candidate must have the necessary economic and financial standing to perform the contract. Proof of the candidate's economic and financial standing may be furnished by one or more of the following references: - the presentation of financial statements or extracts from the financial statements, where publication of financial statements is required under the law of the country in which the economic operator is established; - a statement of the economic operator's overall turnover of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading. This criterion applies to the candidate as a whole, i.e. through the combined capacity of all members of the group in case of a group of economic operators.
Criterion : Average yearly turnover
Description : The candidate must have an average yearly turnover of at least EUR 2.500.000 €.
Criterion : Financial ratio
Description : In addition, the following financial ratio’s shall be met: • Current ratio (i.e. current assets divided by current liabilities) must be above 1.0; • Solvency ratio (i.e. equity divided by total assets) must be above 20%. The candidate will provide together with Final BID a bank guarantee at first request if a ratio is insufficient of 5% of the total contract amount, (increased at sole discretion of contracting entity if economical situation is requesting for it), guaranteeing the performance by the economic operator of its obligations arising out of and in accordance with the contract (if the contract were to be awarded to the economic operator).
Criterion : Professional risk indemnity insurance
Description : The candidate must also provide evidence of relevant professional risk indemnity insurance The relevant professional risk indemnity insurance must have a minimum coverage of EUR 500.000,00.
Criterion : References on specified deliveries
Description : 2 projects with a similar scope (delivery everywhere in Belgium, different kind of IT material, minimum 350 devices) in the last 5 years in Europe. The applicant shall submit following information = client contract, type of devices supplied, award date.

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Address for submission : https://fluxys.coupahost.com/
Languages in which tenders or requests to participate may be submitted : English, Dutch, French
Electronic catalogue : Not allowed
Deadline for receipt of requests to participate : 01/10/2025 14:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : -
Legal form that must be taken by a group of tenderers that is awarded a contract : 1. Tenders or requests to participate may be submitted by a group of economic operators who will not be required to adopt a particular legal form prior to the award of the contract. A letter of consent between the members of the group should be included in the request to participate and all the information required under the contract notice should be provided for each member of the group. In the case of a joint tender, all members of the group assume joint and several liability towards Fluxys for the performance of the contract as a whole, i.e. both financial and operational liability. The operators forming a group must designate one of them as a single point of contact (SPOC) towards Fluxys for the administrative, financial and operational management of the contract. Furthermore, the operators forming a group should provide information on the role of each member of the group. After the award, Fluxys will sign the contract either with all members of the group, or with the SPOC on behalf of all members of the group, authorised by the other members via powers of attorney. 2. In order to prove its economic, financial, technical or professional capacity, an economic operator may rely on the capacity of other entities, whatever the legal nature of the link between itself and those entities. The economic operator must prove to Fluxys that the necessary resources will be available to it, by delivering a written undertaking by the other entity to that effect.
Financial arrangement : See Invitation to Tender

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : President of the Court of First Instance of Brussels
Information about review deadlines : /
Organisation providing additional information about the procurement procedure : Fluxys Belgium n.v.
Organisation providing offline access to the procurement documents : Fluxys Belgium n.v.

8. Organisations

8.1 ORG-0001

Official name : Fluxys Belgium n.v.
Registration number : 0402954628_2997
Postal address : Avenue des Arts 31
Town : Etterbeek
Postcode : 1040
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 22827211
Internet address : http://www.fluxys.com
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : FPS Policy and Support
Registration number : BE001
Postal address : Boulevard Simon Bolivar 30 Bte1
Town : Bruxelles
Postcode : 1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 740 80 00
Internet address : https://bosa.belgium.be
Roles of this organisation :
TED eSender

8.1 ORG-0003

Official name : President of the Court of First Instance of Brussels
Registration number : 0308357753
Town : Brussels
Postcode : 1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : 025087111
Roles of this organisation :
Review organisation

Notice information

Notice identifier/version : e79af534-8f36-44ce-a6f7-80a2e1eaa2f1 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 25/08/2025 00:00 +02:00
Notice dispatch date (eSender) : 25/08/2025 00:00 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00554282-2025
OJ S issue number : 162/2025
Publication date : 26/08/2025