SPD7/2025/006 -FRAMEWORK CONTRACT FOR THE PROVISION OF VENUE, CATERING AND ACCOMMODATION FACILITIES TAKING INTO CONSIDERATION SEASONALITY OF FOOD AND MINIMISING WASTE GENERATION FOR 4 ACTIVITIES

FRAMEWORK CONTRACT FOR THE PROVISION OF VENUE, CATERING AND ACCOMMODATION FACILITIES TAKING INTO CONSIDERATION SEASONALITY OF FOOD AND MINIMISING WASTE GENERATION FOR FOUR (4) ACTIVITIES (FOUR (4) LOTS) FRAMEWORK CONTRACT FOR THE PROVISION OF VENUE, CATERING AND ACCOMMODATION FACILITIES TAKING INTO CONSIDERATION SEASONALITY OF FOOD AND MINIMISING WASTE GENERATION FOR …

CPV: 55100000 Hotel services, 55110000 Hotel accommodation services, 55120000 Hotel meeting and conference services, 55130000 Other hotel services
Deadline:
July 21, 2025, 9:30 a.m.
Deadline type:
Submitting a bid
Place of execution:
SPD7/2025/006 -FRAMEWORK CONTRACT FOR THE PROVISION OF VENUE, CATERING AND ACCOMMODATION FACILITIES TAKING INTO CONSIDERATION SEASONALITY OF FOOD AND MINIMISING WASTE GENERATION FOR 4 ACTIVITIES
Awarding body:
Sectoral Procurement Directorate
Award number:

1. Buyer

1.1 Buyer

Official name : Sectoral Procurement Directorate
Legal type of the buyer : Body governed by public law, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : SPD7/2025/006 -FRAMEWORK CONTRACT FOR THE PROVISION OF VENUE, CATERING AND ACCOMMODATION FACILITIES TAKING INTO CONSIDERATION SEASONALITY OF FOOD AND MINIMISING WASTE GENERATION FOR 4 ACTIVITIES
Description : FRAMEWORK CONTRACT FOR THE PROVISION OF VENUE, CATERING AND ACCOMMODATION FACILITIES TAKING INTO CONSIDERATION SEASONALITY OF FOOD AND MINIMISING WASTE GENERATION FOR FOUR (4) ACTIVITIES (FOUR (4) LOTS)
Procedure identifier : fb5fb718-7295-4b16-b696-ed29786b9334
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55110000 Hotel accommodation services
Additional classification ( cpv ): 55100000 Hotel services
Additional classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 55130000 Other hotel services

2.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta

2.1.3 Value

Estimated value excluding VAT : 136 925 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 4
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 4

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Lot 1 – TCA – How accredited organisation can effectively evaluate the targets and objectives set out in their Erasmus plan
Description : FRAMEWORK CONTRACT FOR THE PROVISION OF VENUE, CATERING AND ACCOMMODATION FACILITIES TAKING INTO CONSIDERATION SEASONALITY OF FOOD AND MINIMISING WASTE GENERATION FOR FOUR (4) ACTIVITIES (FOUR (4) LOTS)

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55110000 Hotel accommodation services
Additional classification ( cpv ): 55100000 Hotel services
Additional classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 55130000 Other hotel services

5.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.4 Renewal

Maximum renewals : 0

5.1.5 Value

Estimated value excluding VAT : 136 925 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 21/07/2025 09:30 +02:00
Deadline until which the tender must remain valid : 90 Day
Information about public opening :
Opening date : 21/07/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 0
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Public Contracts Review Board -
Information about review deadlines : unknown
Organisation providing offline access to the procurement documents : Sectoral Procurement Directorate -
Organisation receiving requests to participate : Sectoral Procurement Directorate -
Organisation processing tenders : Sectoral Procurement Directorate -

5.1 Lot technical ID : LOT-0002

Title : Lot 2 – On-Arrival Trainings
Description : FRAMEWORK CONTRACT FOR THE PROVISION OF VENUE, CATERING AND ACCOMMODATION FACILITIES TAKING INTO CONSIDERATION SEASONALITY OF FOOD AND MINIMISING WASTE GENERATION FOR FOUR (4) ACTIVITIES (FOUR (4) LOTS)

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55110000 Hotel accommodation services
Additional classification ( cpv ): 55100000 Hotel services
Additional classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 55130000 Other hotel services

5.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.4 Renewal

Maximum renewals : 0

5.1.5 Value

Estimated value excluding VAT : 136 925 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 21/07/2025 09:30 +02:00
Deadline until which the tender must remain valid : 90 Day
Information about public opening :
Opening date : 21/07/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 0
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Public Contracts Review Board -
Organisation providing offline access to the procurement documents : Sectoral Procurement Directorate -
Organisation providing more information on the review procedures : Sectoral Procurement Directorate -
Organisation receiving requests to participate : Sectoral Procurement Directorate -
Organisation processing tenders : Sectoral Procurement Directorate -

5.1 Lot technical ID : LOT-0003

Title : Lot 3 – Mid-Term Meetings
Description : FRAMEWORK CONTRACT FOR THE PROVISION OF VENUE, CATERING AND ACCOMMODATION FACILITIES TAKING INTO CONSIDERATION SEASONALITY OF FOOD AND MINIMISING WASTE GENERATION FOR FOUR (4) ACTIVITIES (FOUR (4) LOTS)

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55110000 Hotel accommodation services
Additional classification ( cpv ): 55100000 Hotel services
Additional classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 55130000 Other hotel services

5.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.4 Renewal

Maximum renewals : 0

5.1.5 Value

Estimated value excluding VAT : 136 925 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 21/07/2025 09:30 +02:00
Deadline until which the tender must remain valid : 90 Day
Information about public opening :
Opening date : 21/07/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 0
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Public Contracts Review Board -
Information about review deadlines : unknown
Organisation providing offline access to the procurement documents : Sectoral Procurement Directorate -
Organisation receiving requests to participate : Sectoral Procurement Directorate -
Organisation processing tenders : Sectoral Procurement Directorate -

5.1 Lot technical ID : LOT-0004

Title : Lot 4 – Net Activity for Coaches and Mentors
Description : FRAMEWORK CONTRACT FOR THE PROVISION OF VENUE, CATERING AND ACCOMMODATION FACILITIES TAKING INTO CONSIDERATION SEASONALITY OF FOOD AND MINIMISING WASTE GENERATION FOR FOUR (4) ACTIVITIES (FOUR (4) LOTS)

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55110000 Hotel accommodation services
Additional classification ( cpv ): 55100000 Hotel services
Additional classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 55130000 Other hotel services

5.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.4 Renewal

Maximum renewals : 0

5.1.5 Value

Estimated value excluding VAT : 136 925 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Tenderers may submit more than one tender : Allowed
Deadline for receipt of tenders : 21/07/2025 09:30 +02:00
Deadline until which the tender must remain valid : 90 Day
Information about public opening :
Opening date : 21/07/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 0
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Public Contracts Review Board -
Information about review deadlines : unknown
Organisation providing offline access to the procurement documents : Sectoral Procurement Directorate -
Organisation receiving requests to participate : Sectoral Procurement Directorate -
Organisation processing tenders : Sectoral Procurement Directorate -

8. Organisations

8.1 ORG-0001

Official name : Sectoral Procurement Directorate
Registration number : MT 25645419
Department : European Union Programmes Agency
Postal address : Department of Contracts, Notre Dame Ravelin
Town : Floriana
Postcode : FRN1600
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Telephone : +356 23781501
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Public Contracts Review Board
Registration number : TBD
Department : Ministry for Finance and Employment
Postal address : Notre Dame Ditch
Town : Floriana
Postcode : FRN 1601
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Telephone : +356 2139095
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender
Notice information
Notice identifier/version : 1158081f-0bd6-4a02-b069-38d6b45b0fad - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 13/06/2025 10:13 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00384780-2025
OJ S issue number : 113/2025
Publication date : 16/06/2025