SPD3/2025/030 - TENDER FOR THE HIRE, SETTING-UP AND DISMANTLING OF TENTS AND COVERINGS, TRUSS, CROWD CONTROL BARRIERS AND OTHER ANCILLARY FACILITIES FOR THE SANTA MARIJA AGRARIAN FAIR 2025

The subject of this tender is the provision of event management services comprising of the provision of the following services for the Santa Maria Agrarian Fair from 10th August 2025 till 17th August 2025. The services provided shall include: • Lot 1 - Setting-up and Dismantling of Marquee Tents, Coverings, …

CPV: 79952000 Event services, 79956000 Fair and exhibition organisation services, 79952100 Cultural event organisation services
Place of execution:
SPD3/2025/030 - TENDER FOR THE HIRE, SETTING-UP AND DISMANTLING OF TENTS AND COVERINGS, TRUSS, CROWD CONTROL BARRIERS AND OTHER ANCILLARY FACILITIES FOR THE SANTA MARIJA AGRARIAN FAIR 2025
Awarding body:
Sectoral Procurement Directorate
Award number:

1. Buyer

1.1 Buyer

Official name : Sectoral Procurement Directorate
Legal type of the buyer : Body governed by public law, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : SPD3/2025/030 - TENDER FOR THE HIRE, SETTING-UP AND DISMANTLING OF TENTS AND COVERINGS, TRUSS, CROWD CONTROL BARRIERS AND OTHER ANCILLARY FACILITIES FOR THE SANTA MARIJA AGRARIAN FAIR 2025
Description : The subject of this tender is the provision of event management services comprising of the provision of the following services for the Santa Maria Agrarian Fair from 10th August 2025 till 17th August 2025. The services provided shall include: • Lot 1 - Setting-up and Dismantling of Marquee Tents, Coverings, Extractor Fans, Truss with Canvas Covering and Tiered Seating • Lot 2 - Setting-up and Dismantling of Bar Counters, Temporary Fridge Displays, Heavy-Duty Crowd Control Barriers, Panelling and Shelving
Procedure identifier : 3122c137-b3b5-4d2f-8f3e-47fd7b1940df
Previous notice : bad8bd7c-261f-4186-862e-3837cbf259fa-01
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79956000 Fair and exhibition organisation services
Additional classification ( cpv ): 79952100 Cultural event organisation services

2.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta

2.1.3 Value

Estimated value excluding VAT : 131 900 Euro

2.1.4 General information

Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Lot 1 - Setting-up and Dismantling of Marquee Tents, Coverings, Extractor Fans, Truss with Canvas Covering and Tiered Seating
Description : The subject of this tender is the provision of event management services comprising of the provision of the following services for the Santa Maria Agrarian Fair from 10th August 2025 till 17th August 2025. The services provided shall include: • Lot 1 - Setting-up and Dismantling of Marquee Tents, Coverings, Extractor Fans, Truss with Canvas Covering and Tiered Seating • Lot 2 - Setting-up and Dismantling of Bar Counters, Temporary Fridge Displays, Heavy-Duty Crowd Control Barriers, Panelling and Shelving

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79956000 Fair and exhibition organisation services
Additional classification ( cpv ): 79952100 Cultural event organisation services

5.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information :

5.1.4 Renewal

Maximum renewals : 0

5.1.5 Value

Estimated value excluding VAT : 131 900 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Description : Price
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 100

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Public Contracts Review Board
Organisation providing offline access to the procurement documents : Sectoral Procurement Directorate
Organisation providing more information on the review procedures : Public Contracts Review Board
Organisation executing the payment : Sectoral Procurement Directorate

5.1 Lot technical ID : LOT-0002

Title : Lot 2 - Setting-up and Dismantling of Bar Counters, Temporary Fridge Displays, Heavy-Duty Crowd Control Barriers, Panelling and Shelving
Description : The subject of this tender is the provision of event management services comprising of the provision of the following services for the Santa Maria Agrarian Fair from 10th August 2025 till 17th August 2025. The services provided shall include: • Lot 1 - Setting-up and Dismantling of Marquee Tents, Coverings, Extractor Fans, Truss with Canvas Covering and Tiered Seating • Lot 2 - Setting-up and Dismantling of Bar Counters, Temporary Fridge Displays, Heavy-Duty Crowd Control Barriers, Panelling and Shelving

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 79956000 Fair and exhibition organisation services
Additional classification ( cpv ): 79952100 Cultural event organisation services

5.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information :

5.1.4 Renewal

Maximum renewals : 0

5.1.5 Value

Estimated value excluding VAT : 131 900 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Description : Price
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 100

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Public Contracts Review Board
Organisation providing offline access to the procurement documents : Sectoral Procurement Directorate
Organisation providing more information on the review procedures : Public Contracts Review Board
Organisation executing the payment : Sectoral Procurement Directorate

6. Results

Value of all contracts awarded in this notice : 81 520 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Venscic Ltd
Tender :
Tender identifier : 000229624
Identifier of lot or group of lots : LOT-0001
Value of the tender : 62 550 Euro
Subcontracting : Not yet known
Contract information :
Identifier of the contract : 122189771
Date on which the winner was chosen : 28/07/2025
Date of the conclusion of the contract : 21/08/2025
Information about European Union funds
Identifier of EU funds : None

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2
Range of tenders :
Value of the lowest admissible tender : 62 550 Euro
Value of the highest admissible tender : 76 885 Euro

6.1 Result lot ldentifier : LOT-0002

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : Venscic Ltd
Tender :
Tender identifier : 000229624
Identifier of lot or group of lots : LOT-0002
Value of the tender : 18 970 Euro
Subcontracting : Not yet known
Contract information :
Identifier of the contract : 122189772
Date on which the winner was chosen : 28/07/2025
Date of the conclusion of the contract : 21/08/2025
Information about European Union funds
Identifier of EU funds : None

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 2
Range of tenders :
Value of the lowest admissible tender : 18 975 Euro
Value of the highest admissible tender : 39 975 Euro

8. Organisations

8.1 ORG-0001

Official name : Sectoral Procurement Directorate
Registration number : MT 25645419
Department : Rural Gozo Directorate Ministry for Gozo and Planning
Postal address : Department of Contracts, Notre Dame Ravelin
Town : Floriana
Postcode : FRN1600
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Telephone : +356 23781501
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation executing the payment

8.1 ORG-0002

Official name : Venscic Ltd
Registration number : C75093
Department : Venscic Ltd
Postal address : 170, Caravaggio Street
Town : Gharghur
Postcode : GHR1606
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Telephone : +356 99640082
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001 LOT-0002

8.1 ORG-0003

Official name : Public Contracts Review Board
Registration number : TBD
Department : Ministry for Finance and Employment
Postal address : Notre Dame Ditch
Town : Floriana
Postcode : FRN 1601
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Telephone : +356 2139095
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0004

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

11. Notice information

11.1 Notice information

Notice identifier/version : 12015102-2757-48b7-b030-d7850b6edd9a - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 22/08/2025 10:18 +02:00
Languages in which this notice is officially available : English

11.2 Publication information

Notice publication number : 00552616-2025
OJ S issue number : 161/2025
Publication date : 25/08/2025