Sorting system with robots for Trondheim public library

Trondheim municipality, hereafter called the Contracting Authority and/or the Customer invites tenderers to a negotiated procedure for a contract for sorting facilities with robots for Trondheim public library. In the first instance a sorting facility with robots shall be established in the main library. The procurement also includes the following …

CPV: 30000000 Office and computing machinery, equipment and supplies except furniture and software packages, 30193000 Organisers and accessories, 30238000 Library automation equipment, 39155000 Library furniture, 39155100 Library equipment, 42000000 Industrial machinery, 42610000 Machine tools operated by laser and machining centres, 42612000 Machining centre, 42900000 Miscellaneous general and special-purpose machinery, 42933000 Vending machines, 42961000 Command and control system, 42964000 Office automation equipment, 45300000 Building installation work, 45350000 Mechanical installations, 48160000 Library software package, 48000000 Software package and information systems, 48161000 Library management system, 50000000 Repair and maintenance services, 51000000 Installation services (except software)
Place of execution:
Sorting system with robots for Trondheim public library
Awarding body:
Trondheim kommune
Award number:
2023/22261

1. Buyer

1.1 Buyer

Official name : Trondheim kommune
Legal type of the buyer : Body governed by public law, controlled by a local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Sorting system with robots for Trondheim public library
Description : Trondheim municipality, hereafter called the Contracting Authority and/or the Customer invites tenderers to a negotiated procedure for a contract for sorting facilities with robots for Trondheim public library.  In the first instance a sorting facility with robots shall be established in the main library. The procurement also includes the following options: Option for various expansions of the facility in the main libraryOption for the establishment of sorting facilities on a larger or smaller scale, with or without robots, at other district libraries.
Procedure identifier : 4d866d08-3ce9-4e4c-8c4f-988bee9c6fca
Previous notice : 8946c58b-268a-479e-95fe-7391fa1a764f-01
Internal identifier : 2023/22261
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Main features of the procedure : Further details on the assignment are in the attached tender documentation and in the Mercell portal.

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 39155100 Library equipment
Additional classification ( cpv ): 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Additional classification ( cpv ): 30193000 Organisers and accessories
Additional classification ( cpv ): 30238000 Library automation equipment
Additional classification ( cpv ): 39155000 Library furniture
Additional classification ( cpv ): 42000000 Industrial machinery
Additional classification ( cpv ): 42610000 Machine tools operated by laser and machining centres
Additional classification ( cpv ): 42612000 Machining centre
Additional classification ( cpv ): 42900000 Miscellaneous general and special-purpose machinery
Additional classification ( cpv ): 42933000 Vending machines
Additional classification ( cpv ): 42961000 Command and control system
Additional classification ( cpv ): 42964000 Office automation equipment
Additional classification ( cpv ): 45300000 Building installation work
Additional classification ( cpv ): 45350000 Mechanical installations
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48160000 Library software package
Additional classification ( cpv ): 48161000 Library management system
Additional classification ( cpv ): 50000000 Repair and maintenance services
Additional classification ( cpv ): 51000000 Installation services (except software)

2.1.2 Place of performance

Country subdivision (NUTS) : Trøndelag/Trööndelage ( NO060 )
Country : Norway

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - See the tender documentation's point on procedure.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Sorting system with robots for Trondheim public library
Description : Trondheim municipality, hereafter called the Contracting Authority and/or the Customer invites tenderers to a negotiated procedure for a contract for sorting facilities with robots for Trondheim public library.  In the first instance a sorting facility with robots shall be established in the main library. The procurement also includes the following options: Option for various expansions of the facility in the main libraryOption for the establishment of sorting facilities on a larger or smaller scale, with or without robots, at other district libraries.
Internal identifier : 2023/22261

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 39155100 Library equipment
Additional classification ( cpv ): 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Additional classification ( cpv ): 30193000 Organisers and accessories
Additional classification ( cpv ): 30238000 Library automation equipment
Additional classification ( cpv ): 39155000 Library furniture
Additional classification ( cpv ): 42000000 Industrial machinery
Additional classification ( cpv ): 42610000 Machine tools operated by laser and machining centres
Additional classification ( cpv ): 42612000 Machining centre
Additional classification ( cpv ): 42900000 Miscellaneous general and special-purpose machinery
Additional classification ( cpv ): 42933000 Vending machines
Additional classification ( cpv ): 42961000 Command and control system
Additional classification ( cpv ): 42964000 Office automation equipment
Additional classification ( cpv ): 45300000 Building installation work
Additional classification ( cpv ): 45350000 Mechanical installations
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48160000 Library software package
Additional classification ( cpv ): 48161000 Library management system
Additional classification ( cpv ): 50000000 Repair and maintenance services
Additional classification ( cpv ): 51000000 Installation services (except software)

5.1.2 Place of performance

Country subdivision (NUTS) : Trøndelag/Trööndelage ( NO060 )
Country : Norway
Additional information :

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : Tenderers shall state prices in annex 3 - Price form, sheet 1 - Priscase and ark 2 - KTR - Sorteringsanlegg - Heimdal neighbourhood library. See the price settlements in annex 7 in SSA-K and SSA-V respectively. The prices shall be stated in NOK excluding VAT. Calculation of points on price. The lowest price will achieve a maximum score, whilst a point score will be given that reflects relevant differences in the price downwards for the other tenders.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40
Criterion :
Type : Quality
Name : Solution
Description : Tenderers shall make a comprehensive solution proposal with text/description and pictures/illustrations for sorting facilities with robots for the main library, as well as fill in Annex 2 - The tenderer ́s response to the Contracting Authority ́s requirement specifications (evaluation requirement), as well as. project and progress plan for the project, cf. requirement K37 on the Project and progress plan. The following shall also be stated in the solution proposal: Capacity: Number of books per hour at full load. Number of books per hour for the delivery machine for employees. How long a robot spends collecting a full box in the sorting facility, running the box 20 metres in a straight line and putting the box down at a docking station. How long is the robot ́s operational time for continual use before it has to charge and how long is the charging time from 0% to 100% battery capacity. Universal Design How the requirements for universal design are taken care of, cf. requirement K15 and option OP2. Monitoring and follow-up How requirements K4 is solved (stated together with the response to the requirement) How requirements K6 is met (stated together with the response to the requirement) The contracting authority will make a judgemental overall assessment of which total concept is best suited to the contracting authority ́s needs.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Criterion :
Type : Cost
Name : Mark-up - products that the Contracting Authority chooses to purchase
Description : Tenderers shall, in annex 3 - Price Form, sheet 1 - Price case, state mark-up on the procurement price for products that the Contracting Authority chooses to purchase, cf. Annex 7 in SSA-K.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 4
Criterion :
Type : Cost
Name : Mark-up - spare parts and components
Description : Tenderers shall, in annex 3 - Price form, sheet 1 - Price case, state mark-up on the purchase price for spare parts and components, cf. annex 7 in SSA-V.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 6

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Trøndelag tingrett
Information about review deadlines : See the tender documentation's point on procedure.
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : Trøndelag tingrett
Organisation providing additional information about the procurement procedure : Trondheim kommune
Organisation providing offline access to the procurement documents : Trondheim kommune
Organisation whose budget is used to pay for the contract : Trondheim kommune
Organisation executing the payment : Trondheim kommune
Organisation signing the contract : Trondheim kommune

6. Results

Value of all contracts awarded in this notice : 10 690 280 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : BIBLIOTHECA A/S
Tender :
Tender identifier : Sorteringsanlegg med roboter til Trondheim folkebilbiotek
Identifier of lot or group of lots : LOT-0000
Value of the tender : 10 690 280 Norwegian krone
Subcontracting : Yes
Subcontracting value is known : no
Subcontracting percentage is known : no
Contract information :
Identifier of the contract : Sorteringsanlegg med roboter til Trondheim folkebilbiotek
Date on which the winner was chosen : 17/06/2025
Date of the conclusion of the contract : 28/06/2025
Organisation signing the contract : Trondheim kommune

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 3
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 4

8. Organisations

8.1 ORG-0001

Official name : Trondheim kommune
Registration number : 942110464
Postal address : Erling Skakkes gate 14
Town : TRONDHEIM
Postcode : 7004
Country subdivision (NUTS) : Trøndelag/Trööndelage ( NO060 )
Country : Norway
Contact point : Kåre Sagmo-Søvde
Telephone : +47 72540000
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation signing the contract
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0002

Official name : Trøndelag tingrett
Registration number : 926722794
Town : Trondheim
Postcode : 7004
Country subdivision (NUTS) : Trøndelag/Trööndelage ( NO060 )
Country : Norway
Telephone : 73542400
Roles of this organisation :
Review organisation
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed

8.1 ORG-0003

Official name : BIBLIOTHECA A/S
Size of the economic operator : Medium
Registration number : 29387540
Postal address : Banemarksvej 50
Town : Brøndby
Postcode : 2605
Country subdivision (NUTS) : Københavns omegn ( DK012 )
Country : Denmark
Contact point : BIBLIOTHECA A/S
Telephone : 70271008
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
The winner is listed on a regulated market

Notice information

Notice identifier/version : 1c7959dd-5103-4749-a176-a877cf5bfe38 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 07/07/2025 13:58 +00:00
Notice dispatch date (eSender) : 07/07/2025 14:50 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00446274-2025
OJ S issue number : 129/2025
Publication date : 09/07/2025