SIS100 Anti-Cryostat

Design, Development, engineering, manufacturing, shipment, installation and testing of an Anti-Cryostat set-up for application in magnetic field measurement of SIS100-Quadrupole Units at the magnet test facility at FAIR. Detailed Scope, see Detailed Specification Document

CPV: 42531000 Parts of refrigerating equipment, 42943500 Recirculating coolers, 45213210 Cold-storage installations
Deadline:
July 24, 2025, noon
Deadline type:
Submitting a bid
Place of execution:
SIS100 Anti-Cryostat
Awarding body:
FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Award number:
27F/2600028119FAIR

1. Buyer

1.1 Buyer

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : SIS100 Anti-Cryostat
Description : Design, Development, engineering, manufacturing, shipment, installation and testing of an Anti-Cryostat set-up for application in magnetic field measurement of SIS100-Quadrupole Units at the magnet test facility at FAIR.
Procedure identifier : d1578658-a5d3-4d2c-b579-53496979093f
Internal identifier : 27F/2600028119FAIR
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 42943500 Recirculating coolers
Additional classification ( cpv ): 42531000 Parts of refrigerating equipment
Additional classification ( cpv ): 45213210 Cold-storage installations

2.1.2 Place of performance

Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXS0YYEYTCJLZUH0 The evaluation of the offers will be processed according to price-quotient-method. Price: 30 % Performance: 70 % Performance criteria: Technical concept and material: 50 % Components Procurement: 10 % Delivery Plan / Schedule: 40 % The detailled description of the evaluation process and of the performance criteria is found within the document "special application conditions"
Legal basis :
Directive 2014/24/EU
vgv -

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Breaching of obligations set under purely national exclusion grounds : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Participation in a criminal organisation : Please see FAIR form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Terrorist offences or offences linked to terrorist activities : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Money laundering or terrorist financing : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Fraud : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Corruption : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Child labour and including other forms of trafficking in human beings : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching obligation relating to payment of taxes : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching obligation relating to payment of social security contributions : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of environmental law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of social law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of labour law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Insolvency : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Assets being administered by liquidator : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Business activities are suspended : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Grave professional misconduct : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Agreements with other economic operators aimed at distorting competition : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Conflict of interest due to its participation in the procurement procedure : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Direct or indirect involvement in the preparation of this procurement procedure : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Early termination, damages, or other comparable sanctions : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!

5. Lot

5.1 Lot technical ID : LOT-0001

Title : SIS100 Anti-Cryostat
Description : Detailed Scope, see Detailed Specification Document
Internal identifier : 27F/2600028119FAIR

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 42943500 Recirculating coolers
Additional classification ( cpv ): 42531000 Parts of refrigerating equipment
Additional classification ( cpv ): 45213210 Cold-storage installations

5.1.2 Place of performance

Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Duration : 9 Month

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : #Besonders auch geeignet für:selbst#

5.1.7 Strategic procurement

Aim of strategic procurement : Fulfilment of social objectives
Description : A sustainable production process is promoted as part of the due diligence for a human rights and environmental supply chain and the associated complaints procedure established at GSI/FAIR. Compliance with minimum wage requirements is also required.
Social objective promoted : Human rights due diligence in global supply chains, Fair working conditions

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : References on specified works
Description : III. Description of reference projects (Mit dem Angebot; Mittels Eigenerklärung): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form. With the following minimum requirements for the references: The bidder's offer will only be accepted if the following experience is proven beyond doubt by means of a detailed description of at least 3 references from the last 5 years: a) Experience in design, development and manufacturing (or on-site moni-toring of the manufacturing process) of cryogenic systems. b) Experience in development and manufacturing of cryostat systems made from GFK materials (fiberglass reinforced plastic) c) Experience with temperature control and such control systems in the low temperature range (down to 4 Kelvin)
Criterion : Other economic or financial requirements
Description : IV. Self-declaration of suitability pursuant to Sections 123, 124 GWB (Mit dem Angebot; Mittels Eigenerklärung): Self-declaration of possessing the knowledge pursuant to Sections 123, 124 GWB is incorrect and that the cases mentioned therein do not apply - FAIR preprinted form
Criterion : Other economic or financial requirements
Description : IX. Russia sanctions - Declaration on Regulation (EU) 833/2014 (Mit dem Angebot; Mittels Eigenerklärung): On 08.04.2022, the Council of the European Union adopted Regulation (EU) 2022/576 amending Regulation (EU) No 833/2014 concerning restrictive measures in view of Russia's actions destabilising the situation in Ukraine. This entered into force on 09.04.2022. As a regulation, it has direct legal effect in the member states and has a direct impact on the award of public contracts and concessions.
Criterion : Other economic or financial requirements
Description : V. Act Regulating a General Minimum Wage (Mindestlohngesetz - MiLoG) (Mit dem Angebot; Mittels Eigenerklärung): Declaration as per Section 19 (3) MiLoG - FAIR preprinted form
Criterion : Professional risk indemnity insurance
Description : VI. Proof of compulsory commercial/professional liability insurance (Mit dem Angebot; Mittels Eigenerklärung): Information about the insurance provider and the amount of coverage on the FAIR preprinted form
Criterion : Supply chain management
Description : VII. Bidding consortium (Mit dem Angebot; Mittels Dritterklärung): BGB company with joint and several liability with listing of all members and their authorised representatives incl. naming of an authorised representative who shall represent the consortium in a legally binding manner vis-à-vis the Contracting authority. The tender must be accompanied by a legally binding declaration signed by all joint members that the lead firm, as authorised representative, represents the joint members listed before the Contracting authority and is jointly and severally liable, having an effect on each member, for performing the service in accordance with the contract.
Criterion : Measures for ensuring quality
Description : XI. Self-declaration of compliance with standards in the style of ISO 9001 (or equivalent standard) (Mit dem Angebot; Mittels Eigenerklärung): Respect standards in the style of ISO 9001
Criterion : Supply chain management
Description : XVI. Sub-contractor Declaration (Mit dem Angebot; Mittels Eigenerklärung): Only to be completed if partial services are to be passed on to sub-contractors or if the applicant/bidder is using a sub-contractor to demonstrate suitability. In this case, this must be submitted with the request to participate/the offer. A declaration of availability (see Declaration of Availability form) from the sub-contractor must also be submitted with the request to participate/the offer in case of hired competence. In case of partial performance by the sub-contractor, the declaration will be requested before the award of the contract.
Criterion : Supply chain management
Description : XVII. Declaration of Availability - Sub-contractor Declaration (Mit dem Angebot; Mittels Eigenerklärung): Only to be completed in parallel with the "Sub-contractor Declaration" and signed by the sub-contractor if partial services are to be passed on to sub-contractors (performance by sub-contractor) or if the applicant/bidder is using a sub-contractor to demonstrate suitability (hired competence - see Sub-contractor form). In the event that more than one sub-contractor is being used, several copies of this form should be filled out. One declaration of commitment should be submitted per sub-contractor.
Criterion : Other economic or financial requirements
Description : XVIII. Further bidder information - EU wide tendering procedures (so-called eForms) (Mit dem Angebot; Mittels Eigenerklärung): In the context of the introduction of new stipulations for EU-wide tendering procedures (so-called eForms), public clients have been required since 25 October 2023 to publish the contractor information listed in any contract notices (previously contract award notices). Against this backdrop, must be provided for each bidder and each member of a bidding consortium the information listed on the relevant form with the proposal or the participation application in the case of a preliminary participation contest.

5.1.10 Award criteria

Criterion :
Type : Price
Name : Preis
Description : Price criteria for "Preis-Quotient-Methode"
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Technical Concept
Description : The explanatory notes will be evaluated by the relevance, level of detail and completeness. 1) The bidder shall submit useful conceptual sketches and/or descriptions of technical concepts for the following design features and the fulfilment of requirements: a) Reproducing and maintaining the coaxiality and straightness of the warm bore relative to the common QPU main axis (for details see F-DS-SCM-en-CR_0021, section 4.2.1, paragraph 2 to 4) b) Mechanical design of the Feed Box and End Box Connectors (for details see F-DS-SCM-en-CR_0021, section 4.2.1, paragraph 6, section 4.2.2 c) Mechanical design of the cryostat bore (for details see F-DS-SCM-en-CR_0021, section 4.2.1, paragraph 7, section 4.2.2) d) Mechanical design of the couplings between cryostat bore and Connectors (for details see F-DS-SCM-en-CR_0021, section 4.2.1, paragraph 7, section 4.2.2) e) Electrical heater system with special attention on temperature homogeneity and redundancy (for details see F-DS-SCM-en-CR_0021, section 4.2.1, para-graph 9). f) planned material for the Cryostat bore, especially the warm bore and the cold bore (glass fiber composite expected) g) planned material for the couplings between the warm Cryostat bore and the connectors (glass fiber composite expected) - Technical Concept
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 35
Criterion :
Type : Quality
Name : Component procurement
Description : The bidder shall submit a procurement concept and expected time range for procurement of key components, especially the cryostat bore, the connector as-semblies and the heater circuit and controller. Expected is a procurement time of less than 4 month. A time of more than 6 month is not acceptable. - Component procurement
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 7
Criterion :
Type : Quality
Name : Delivery Plan
Description : The bidder shall submit a dedicated form for the project time schedule as de-tailed as possible, according to the estimated schedule of FAIR (see Appendix 10, Schedule). Expected is a finalization of the project within less than 12 months. Between 13 and 14 months will be evaluated still satisfactory. A time of more than 14 month is not acceptable. - Delivery Plan
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 28

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 16/07/2025 23:59 +02:00
Ad hoc communication channel :

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Description of the financial guarantee : If advance payments are required within the framework of a contract to be concluded (down payments), these will only be paid upon presentation of an unlimited, directly enforceable bank guarantee.
Deadline for receipt of tenders : 24/07/2025 12:00 +02:00
Deadline until which the tender must remain valid : 60 Day
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : GSI/FAIR reserves the right to make a one-off additional request for documents within a period to be specified in the additional request letter in accordance with § 56 VgV. However, applicants cannot rely on a subsequent request. Ultimately incomplete requests to participate will be excluded (§ 57 Para. 1 No. 2, Para. 3 VgV).
Information about public opening :
Opening date : 24/07/2025 12:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : x - will follow
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Legal form that must be taken by a group of tenderers that is awarded a contract : BGB company with joint and several liability with listing of all members and their authorized representatives, including naming an authorized representative who represents the joint venture in a legally binding manner vis-à-vis the client. A legally binding declaration signed by all members of the consortium must be submitted with the offer stating that the lead company represents the listed consortium members as an authorized representative vis-à-vis the client and is jointly and severally liable for the contractual performance of the service with effect for each member
Financial arrangement : As a general rule, GSI GmbH or FAIR GmbH only accepts suretyships which meet the following minimum conditions: - Guarantees with debts owed as a principal debtor waiving the defence of §§ 770, 771 BGB - only suretyships under German law - suretyships are irrevocable - free of charge for GSI GmbH or FAIR GmbH - issued by a reputable international, preferably European bank - usually for an indefinite period or a period linked to the date ownership transfer took place" The suretyship can be transmitted via SWIFT. Transmission via SWIFT is not a condition.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammer des Bundes
Information about review deadlines : The competent reviewing authority is Vergabekammer des Bundes [transl.: Federal Public Procurement Tribunal] Villemombler Straße 76 53123 Bonn Tel.: 0228 9499-0 Fax: 0228 9499-163 Email: vk@bundeskartellamt.bund.de Website: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html Candidate/ Bidder is requested to clearly identify those sections of the tender that contain a trade or business secret. If Bidder fails to do so, the Public Procurement Tribunal may, in the case of a review procedure, assume that Bidder has agreed to have these documents inspected (§165 para. 3 GWB). As Awarding Authority, FAIR is obliged to make the tender file available to the Public Procurement Tribunal immedi-ately when initiating a review procedure (§ 163 para. 2 cl. 3 GWB). Candidates/ Bidders have a right to expect the contracting authority's compliance with the Bidder-protecting provisions re: the tender procedure (§ 97 para. 6 GWB). If Candidate/ Bidder interested in the contract considers that Bidder's rights have been infringed through failure to comply with award regulations, the infringement must be reported to FAIR within ten calendar days (§ 160 para. 3 cl. 1 no. 1 GWB). Infringements identifiable on the basis of the announcement or the award docu-ments must be asserted against FAIR within the deadline for submission of tenders specified in the announcement (§ 160 para. 3 cl. 1 nr. 2 - 3 GWB). If FAIR informs Candidate/ Bidder that FAIR is unwilling to redress its complaint, it is possible to file an appeal for review with the aforementioned Public Procurement Tribunal within 15 days of receipt of the notification (§ 160 para. 3 cl. 1 no. 4 GWB). Bidders whose tenders are not to be considered for the award will be informed prior to the award according to § 134 GWB. A contract may only be concluded 15 calen-dar days after this information has been sent by FAIR. In the case of transmission by fax or electronic means, this period shall be ten calendar days. It commences on the day after dispatch of the information by FAIR. After this period has expired, a sur-charge is possible, even if the deadline is not passed according to § 160 para. 3 GWB. An application for review would therefore have to be delivered to FAIR by the Public Procurement Tribunal before the expiry of the deadline according to § 134 GWB in order to prevent a surcharge. According to § 135 para. 1 and 2 GWB, the ineffectiveness of a commission can only be established if it has been asserted in the review procedure within 30 calendar days of the conclusion of the contract but not later than six months after the conclusion of the contract. If the contracting entity has published the award in Amtsblatt der Europäischen Union [transl.: Official Journal of the European Union], the period un-enforceability shall end 30 calendar days after announcement of the publication of the award in the Amtsblatt der Europäischen Union. Information pursuant to Art. 13 GDPR on the processing of your personal data within the scope of our business relationship is available at: www.gsi.de/data-protection
Organisation providing additional information about the procurement procedure : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Organisation receiving requests to participate : FAIR - Facility for Antiproton and Ion Research in Europe GmbH

8. Organisations

8.1 ORG-0001

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Registration number : DE 275 595 927
Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Telephone : +49 6159 712034
Internet address : http://www.fair-center.de
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : Vergabekammer des Bundes
Registration number : 022894990
Postal address : Villemomblerstr. 76
Town : Bonn
Postcode : 53123
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Contact point : Vergabekammer des Bundes
Telephone : +49 22894990
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 2f05504f-68b0-4cf1-b235-39cf5f659a92 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 23/06/2025 09:20 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00406332-2025
OJ S issue number : 119/2025
Publication date : 25/06/2025