RFP 250063 - CALL FOR TENDER FOR A FRAMEWORK AGREEMENT FOR IT EQUIPMENT

The University intends to establish a Framework Agreement for the acquisition, delivery, installation, and maintenance of professional-grade IT equipment and related services. The objective is to replace obsolete equipment currently used by University staff and to provide them with modern IT devices that meet current technological standards. This Framework Agreement …

CPV: 30000000 Office and computing machinery, equipment and supplies except furniture and software packages, 30200000 Computer equipment and supplies
Deadline:
Oct. 20, 2025, 11 a.m.
Deadline type:
Submitting a bid
Place of execution:
RFP 250063 - CALL FOR TENDER FOR A FRAMEWORK AGREEMENT FOR IT EQUIPMENT
Awarding body:
UNIVERSITY OF LUXEMBOURG
Award number:
2502241

1. Buyer

1.1 Buyer

Official name : UNIVERSITY OF LUXEMBOURG
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : RFP 250063 - CALL FOR TENDER FOR A FRAMEWORK AGREEMENT FOR IT EQUIPMENT
Description : The University intends to establish a Framework Agreement for the acquisition, delivery, installation, and maintenance of professional-grade IT equipment and related services. The objective is to replace obsolete equipment currently used by University staff and to provide them with modern IT devices that meet current technological standards. This Framework Agreement will be established for an initial period of two (2) years, with the possibility of two (2) renewals of one (1) year each (2+1+1), subject to the University’s discretion and requirements, with one Contracting Party per lot.
Procedure identifier : cdc6646c-4178-43dd-a489-d3aa32369e8b
Internal identifier : 2502241
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Additional classification ( cpv ): 30200000 Computer equipment and supplies

2.1.2 Place of performance

Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg

2.1.4 General information

Additional information : Modalités de retrait du dossier : via the public procurement portal Réception des offres/candidatures : via the public procurement portal Conditions de participation : via the public procurement portal
Legal basis :
Directive 2014/24/EU

2.1.5 Terms of procurement

Terms of submission :
Maximum number of lots for which one tenderer can submit tenders : 4
Terms of contract :
Maximum number of lots for which contracts can be awarded to one tenderer : 4

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : European Single Procurement Document (ESPD)

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Supply of Office IT Equipment under Windows OS (Including Setup and Maintenance)
Description : - Desktop computers and workstations, - Laptops and ultraportables with docking stations, - Monitors and standard accessories, - Support and maintenance services for Windows-based equipment.
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Additional classification ( cpv ): 30200000 Computer equipment and supplies

5.1.2 Place of performance

Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.9 Selection criteria

Sources of selection criteria : European Single Procurement Document (ESPD)

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of tenders : 20/10/2025 11:00 +02:00
Deadline until which the tender must remain valid : 5 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Juridictions administratives
Organisation providing additional information about the procurement procedure : UNIVERSITY OF LUXEMBOURG
Organisation providing offline access to the procurement documents : UNIVERSITY OF LUXEMBOURG
Organisation receiving requests to participate : UNIVERSITY OF LUXEMBOURG
Organisation processing tenders : UNIVERSITY OF LUXEMBOURG

5.1 Lot technical ID : LOT-0002

Title : Supply of IT Equipment under Apple OS (Including Setup and Maintenance):
Description : - Macbooks, iMacs and iPads, - Apple accessories and peripherals, - Support and maintenance for Apple equipment.
Internal identifier : 2

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Additional classification ( cpv ): 30200000 Computer equipment and supplies

5.1.2 Place of performance

Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.9 Selection criteria

Sources of selection criteria : European Single Procurement Document (ESPD)

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of tenders : 20/10/2025 11:00 +02:00
Deadline until which the tender must remain valid : 5 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Juridictions administratives
Organisation providing additional information about the procurement procedure : UNIVERSITY OF LUXEMBOURG
Organisation providing offline access to the procurement documents : UNIVERSITY OF LUXEMBOURG
Organisation receiving requests to participate : UNIVERSITY OF LUXEMBOURG
Organisation processing tenders : UNIVERSITY OF LUXEMBOURG

5.1 Lot technical ID : LOT-0003

Title : Supply of General IT Accessories
Description : - Peripherals such as keyboards, mice, headsets, webcams, cables and adapters, - Storage devices and consumables.
Internal identifier : 3

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Additional classification ( cpv ): 30200000 Computer equipment and supplies

5.1.2 Place of performance

Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.9 Selection criteria

Sources of selection criteria : European Single Procurement Document (ESPD)

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of tenders : 20/10/2025 11:00 +02:00
Deadline until which the tender must remain valid : 5 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Juridictions administratives
Organisation providing additional information about the procurement procedure : UNIVERSITY OF LUXEMBOURG
Organisation providing offline access to the procurement documents : UNIVERSITY OF LUXEMBOURG
Organisation receiving requests to participate : UNIVERSITY OF LUXEMBOURG
Organisation processing tenders : UNIVERSITY OF LUXEMBOURG

5.1 Lot technical ID : LOT-0004

Title : Supply of Specialized IT Accessories
Description : - Specialized components and devices such as network analysers, oscilloscopes, signal generators, - Equipment for specific research and teaching use cases.
Internal identifier : 4

5.1.1 Purpose

Main nature of the contract : Supplies
Additional nature of the contract : Services
Main classification ( cpv ): 30000000 Office and computing machinery, equipment and supplies except furniture and software packages
Additional classification ( cpv ): 30200000 Computer equipment and supplies

5.1.2 Place of performance

Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Additional information :

5.1.3 Estimated duration

Other duration : Unknown

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.9 Selection criteria

Sources of selection criteria : European Single Procurement Document (ESPD)

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Advanced or qualified electronic signature or seal (as defined in Regulation (EU) No 910/2014) is required
Variants : Not allowed
Deadline for receipt of tenders : 20/10/2025 11:00 +02:00
Deadline until which the tender must remain valid : 5 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : no

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Juridictions administratives
Organisation providing additional information about the procurement procedure : UNIVERSITY OF LUXEMBOURG
Organisation providing offline access to the procurement documents : UNIVERSITY OF LUXEMBOURG
Organisation receiving requests to participate : UNIVERSITY OF LUXEMBOURG
Organisation processing tenders : UNIVERSITY OF LUXEMBOURG

8. Organisations

8.1 ORG-0001

Official name : UNIVERSITY OF LUXEMBOURG
Registration number : J20
Postal address : 2, place de l’Université
Town : ESCH/BELVAL
Postcode : L-4365
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Contact point : Marie Bourcy
Telephone : +352 46 66 44 1
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : Juridictions administratives
Registration number : JURAD
Postal address : 1, rue du Fort Thüngen
Town : Luxembourg
Postcode : 1499
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Contact point : Tribunal administratif - greffe
Telephone : 42105-1
Roles of this organisation :
Review organisation

Notice information

Notice identifier/version : 5e6d3bb2-f51c-40f3-8876-63945ec3c44a - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 12/09/2025 15:03 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00604783-2025
OJ S issue number : 177/2025
Publication date : 16/09/2025