Restaurants Broker Services II

Establishing a contract with a service provider for organising external dinners. The services will include inter alia: market research in terms of available restaurants in Paris area (but not limited to), obtaining offers from potential restaurants, negotiating the best offers, preparing comparison of offers, contracting services on behalf of EBA …

CPV: 55000000 Hotel, restaurant and retail trade services, 79952000 Event services
Deadline:
Sept. 16, 2025, 3 p.m.
Deadline type:
Submitting a bid
Place of execution:
Restaurants Broker Services II
Awarding body:
European Banking Authority
Award number:
EBA/2025/OP/0004

1. Buyer

1.1 Buyer

Official name : European Banking Authority
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

1.1 Buyer

Official name : European Securities and Markets Authority
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Restaurants Broker Services II
Description : Establishing a contract with a service provider for organising external dinners. The services will include inter alia: market research in terms of available restaurants in Paris area (but not limited to), obtaining offers from potential restaurants, negotiating the best offers, preparing comparison of offers, contracting services on behalf of EBA and ESMA, covering payments of advances and final payments, providing necessary support when needed.
Procedure identifier : 33abda7e-3af5-4538-a66c-eb73ec15269e
Internal identifier : EBA/2025/OP/0004
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 485 000 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2024/2509

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Restaurants Broker Services II
Description : Establishing a contract with a service provider for organising external dinners. The services will include inter alia: market research in terms of available restaurants in Paris area (but not limited to), obtaining offers from potential restaurants, negotiating the best offers, preparing comparison of offers, contracting services on behalf of EBA and ESMA, covering payments of advances and final payments, providing necessary support when needed.
Internal identifier : EBA/2025/OP/0004

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 55000000 Hotel, restaurant and retail trade services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 3
Other information about renewals : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 485 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 50

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 16/09/2025 15:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 17/09/2025 15:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Banking Authority

8. Organisations

8.1 ORG-0001

Official name : European Banking Authority
Registration number : EBA
Department : EBA.ED - Executive Director,EBA.ED.OPER - Operations Department,EBA.ED.OPER.CS - Corporate Support Unit
Postal address : Tour Europlaza, 20 avenue André Prothin, CS 30154 Paris La Défense CEDEX
Town : Paris
Postcode : F-92927
Country subdivision (NUTS) : Paris ( FR101 )
Country : France
Telephone : +33 1 86 52 70 00
Internet address : https://www.eba.europa.eu/
Roles of this organisation :
Buyer
Group leader
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : European Securities and Markets Authority
Registration number : ESMA
Postal address : 201-203 rue de Bercy
Town : Paris
Postcode : F-75012
Country subdivision (NUTS) : Paris ( FR101 )
Country : France
Telephone : +33 1 86 52 70 00
Internet address : https://www.esma.europa.eu
Roles of this organisation :
Buyer

8.1 ORG-0003

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0004

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

10. Change

Version of the previous notice to be changed : 3847de49-8ac5-4cac-8af4-6f07b702bb7d-01
Main reason for change : Information updated
Description : The deadline for submission of tenders is on 16 September at 15:00 (Paris time). La date limite de soumission des offres est le 16 septembre à 15h00 (heure de Paris).

Notice information

Notice identifier/version : 4df3ad74-c3d0-4e14-b60d-a0ad8bb51e0d - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 10/07/2025 13:30 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00452588-2025
OJ S issue number : 131/2025
Publication date : 11/07/2025