1.1 Buyer
Official name
:
Rigspolitiet
Request for information - Replacement of Legacy RMS and CMS
The Danish National Police and Prosecution Service are in the process of deciding on a possible replacement of its legacy Record Management Systems (RMS) and Case Management System (CMS). The purpose of this RFI is to understand the capabilities of the market in providing a modern, scalable, and maintainable solution …
CPV: 48100000 Industry specific software package, 48311000 Document management software package, 48600000 Database and operating software package, 72000000 IT services: consulting, software development, Internet and support, 72200000 Software programming and consultancy services, 72212311 Document management software development services, 72212600 Database and operating software development services
1. Buyer
2. Procedure
2.1 Procedure
Title
:
Request for information - Replacement of Legacy RMS and CMS
Description
:
The Danish National Police and Prosecution Service are in the process of deciding on a possible replacement of its legacy Record Management Systems (RMS) and Case Management System (CMS). The purpose of this RFI is to understand the capabilities of the market in providing a modern, scalable, and maintainable solution that will replace the existing systems and ensure continued operational efficiency within the Danish National Police and Prosecution Service. The purpose is also to learn what approach experienced vendors will suggest regarding architecture, implementation, data migration and organisational change management.
Internal identifier
:
2025-182744
2.1.1 Purpose
Main nature of the contract
:
Services
Main classification
(
cpv
):
72000000
IT services: consulting, software development, Internet and support
Additional classification
(
cpv
):
48100000
Industry specific software package
Additional classification
(
cpv
):
48311000
Document management software package
Additional classification
(
cpv
):
48600000
Database and operating software package
Additional classification
(
cpv
):
72200000
Software programming and consultancy services
Additional classification
(
cpv
):
72212311
Document management software development services
Additional classification
(
cpv
):
72212600
Database and operating software development services
2.1.2 Place of performance
Country subdivision (NUTS)
:
Byen København
(
DK011
)
Country
:
Denmark
2.1.4 General information
Additional information
:
Based on this notice, the Danish National Police hereby invites relevant vendors to participate in this market dialogue. For the purpose of this market dialogue, the Danish National Police has prepared a RFI, which vendors are invited to respond to and submit as specified below. The RFI is available via EU Supply. Vendors should submit their responses to this RFI in writing, providing as much as possible of the requested information. The responses to the RFI can be in either Danish or English and has to be submitted via the e-mail address
kit-rfi-modernisering@politi.dk
. Only PDF files submitted via the e-mail address above will be considered. The Danish National Police reserves the right to request additional information or clarifications. The Danish National Police points out that failure to respond or only partial responses to the RFI does not exclude the vendor from partificating in a future tender(s). Based on the responses received it is expected to have individual on site dialogue meetings with a representative selection of suppliers who have provided answers to this RFI. Due to time and resource constraints the Danish National Police reserves the right to only invite a limited number of participants to the dialogue meetings. The meetings, as well as the answers to the RFI, can be in either Danish or English. Deadline for responses is Monday the 1st of September 2025 at 12.00 CET. Meetings with a representative subset of potential vendors is planned to be in October and November 2025. Based on the process above and available finances, a strategy and plan for a possible tender will be decided. The Danish National Police emphasizes that this notice is not a call for tender applications and participation in the RFI and potential meetings will not have any impact for participation in the possible coming tender(s). It shall furthermore be stressed that replies given to the RFI and during the following dialogue will not in any way be part of any later assessment. All Information given by vendors during this RFI process will be treated as commercially confidential and not shared between vendors or publicly. The Danish National Police will process the information in compliance with applicable laws and regulations, including GDPR. The Danish National Police is committed to ensuring that the new systems will provide a modern, scalable, and secure foundation for its operations. This RFI is an essential step in understanding the available capabilities and solutions in the marketplace. We appreciate your participation and look forward to receiving your response. For any questions regarding this RFI, please contact Henrik Pedersen at
kit-rfi-modernisering@politi.dk
Legal basis
:
Directive 2009/81/EC
8. Organisations
8.1 ORG-0001
Official name
:
Rigspolitiet
Registration number
:
17143611
Postal address
:
Polititorvet 14
Town
:
København V
Postcode
:
1780
Country subdivision (NUTS)
:
Byen København
(
DK011
)
Country
:
Denmark
Contact point
:
Henrik Pedersen
Telephone
:
+45 23820511
Roles of this organisation
:
Buyer
8.1 ORG-0002
Official name
:
Mercell Holding ASA
Registration number
:
980921565
Postal address
:
Askekroken 11
Town
:
Oslo
Postcode
:
0277
Country subdivision (NUTS)
:
Oslo
(
NO081
)
Country
:
Norway
Contact point
:
eSender
Telephone
:
+47 21018800
Fax
:
+47 21018801
Roles of this organisation
:
TED eSender
Notice information
Notice identifier/version
:
03763417-868f-4f70-90ed-51b27d2449e2
-
01
Form type
:
Planning
Notice type
:
Notice of the publication of a prior information notice or a periodic information
notice on a buyer profile
Notice dispatch date
:
30/06/2025
07:48 +00:00
Notice dispatch date (eSender)
:
30/06/2025
12:31 +00:00
Languages in which this notice is officially available
:
English
Notice publication number
:
00425390-2025
OJ S issue number
:
123/2025
Publication date
:
01/07/2025