Replacement of seat covers for Bybanen AS

Bybanen AS wants to replace the seat covers on passenger seats in up to 28 of the older vehicles. For the assignment, a contract shall be entered into with one supplier. The contract will last until the assignment is completed and it is estimated that the work will take 1-3 …

CPV: 50220000 Repair, maintenance and associated services related to railways and other equipment, 19000000 Leather and textile fabrics, plastic and rubber materials, 19200000 Textile fabrics and related items, 34370000 Seats for motor vehicles, 34600000 Railway and tramway locomotives and rolling stock and associated parts, 34620000 Rolling stock, 34621000 Railway maintenance or service vehicles, and railway freight wagons, 34630000 Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment, 34631000 Parts of locomotives or rolling stock, 34631300 Rolling-stock seats, 39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products, 39100000 Furniture, 39110000 Seats, chairs and related products, and associated parts, 39111000 Seats, 39113000 Miscellaneous seats and chairs, 39114000 Parts of seats, 39560000 Miscellaneous textile articles, 45000000 Construction work, 50000000 Repair and maintenance services, 50100000 Repair, maintenance and associated services of vehicles and related equipment, 50200000 Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment, 50222000 Repair and maintenance services of rolling stock, 50224100 Reconditioning services of rolling stock seats
Deadline:
Oct. 24, 2025, 10 a.m.
Deadline type:
Submitting a bid
Place of execution:
Replacement of seat covers for Bybanen AS
Awarding body:
Bybanen AS
Award number:
BB/25/11

1. Buyer

1.1 Buyer

Official name : Bybanen AS
Activity of the contracting entity : Urban railway, tramway, trolleybus or bus services

2. Procedure

2.1 Procedure

Title : Replacement of seat covers for Bybanen AS
Description : Bybanen AS wants to replace the seat covers on passenger seats in up to 28 of the older vehicles. For the assignment, a contract shall be entered into with one supplier. The contract will last until the assignment is completed and it is estimated that the work will take 1-3 years depending on the supplier's progress schedule and available vehicles. The delivery will be carried out at Bybanen AS's depot and workshop, which is located at the head office at Kokstadflaten 59 in Bergen.
Procedure identifier : 742c4a52-ac6e-42c6-a211-463c19d1d009
Previous notice : 111037-2025
Internal identifier : BB/25/11
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : This procurement is carried out in accordance with the Norwegian Law No. 73 on Public Procurement (LOA) of 17 June 2016 and Regulation No. 975 of 12 August 2016 on Procurement Rules in supply sectors (the Supply Regulations/FOF). These regulations are based on the EEA Directives of procurement procedures in the supplies sector. The procurement is carried out as an open tender in accordance with the Supply Regulations parts I and II. This procedure gives all interested suppliers the opportunity to submit tenders in the procurement.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50220000 Repair, maintenance and associated services related to railways and other equipment
Additional classification ( cpv ): 19000000 Leather and textile fabrics, plastic and rubber materials
Additional classification ( cpv ): 19200000 Textile fabrics and related items
Additional classification ( cpv ): 34370000 Seats for motor vehicles
Additional classification ( cpv ): 34600000 Railway and tramway locomotives and rolling stock and associated parts
Additional classification ( cpv ): 34620000 Rolling stock
Additional classification ( cpv ): 34621000 Railway maintenance or service vehicles, and railway freight wagons
Additional classification ( cpv ): 34630000 Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment
Additional classification ( cpv ): 34631000 Parts of locomotives or rolling stock
Additional classification ( cpv ): 34631300 Rolling-stock seats
Additional classification ( cpv ): 39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Additional classification ( cpv ): 39100000 Furniture
Additional classification ( cpv ): 39110000 Seats, chairs and related products, and associated parts
Additional classification ( cpv ): 39111000 Seats
Additional classification ( cpv ): 39113000 Miscellaneous seats and chairs
Additional classification ( cpv ): 39114000 Parts of seats
Additional classification ( cpv ): 39560000 Miscellaneous textile articles
Additional classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 50000000 Repair and maintenance services
Additional classification ( cpv ): 50100000 Repair, maintenance and associated services of vehicles and related equipment
Additional classification ( cpv ): 50200000 Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
Additional classification ( cpv ): 50222000 Repair and maintenance services of rolling stock
Additional classification ( cpv ): 50224100 Reconditioning services of rolling stock seats

2.1.2 Place of performance

Postal address : Kokstadflaten 59
Town : Bergen
Postcode : 5257
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Additional information : The delivery will be carried out at Bybanen AS's depot and workshop, which is located at the head office at Kokstadflaten 59 in Bergen. The depot and workshop includes washing facilities for the vehicles and premises for sanding and Wheel grinding and re-profiling machine and consists of 13,500 sqm, with space for more than 40 light rail vehicles.

2.1.4 General information

Legal basis :
Directive 2014/25/EU

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : European Single Procurement Document (ESPD)

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Replacement of seat covers for Bybanen AS
Description : Bybanen AS wants to replace the seat covers on passenger seats in up to 28 of the older vehicles. For the assignment, a contract shall be entered into with one supplier. The contract will last until the assignment is completed and it is estimated that the work will take 1-3 years depending on the supplier's progress schedule and available vehicles. The delivery will be carried out at Bybanen AS's depot and workshop, which is located at the head office at Kokstadflaten 59 in Bergen.
Internal identifier : BB/25/11

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50220000 Repair, maintenance and associated services related to railways and other equipment
Additional classification ( cpv ): 19000000 Leather and textile fabrics, plastic and rubber materials
Additional classification ( cpv ): 19200000 Textile fabrics and related items
Additional classification ( cpv ): 34370000 Seats for motor vehicles
Additional classification ( cpv ): 34600000 Railway and tramway locomotives and rolling stock and associated parts
Additional classification ( cpv ): 34620000 Rolling stock
Additional classification ( cpv ): 34621000 Railway maintenance or service vehicles, and railway freight wagons
Additional classification ( cpv ): 34630000 Parts of railway or tramway locomotives or rolling stock; railways traffic-control equipment
Additional classification ( cpv ): 34631000 Parts of locomotives or rolling stock
Additional classification ( cpv ): 34631300 Rolling-stock seats
Additional classification ( cpv ): 39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
Additional classification ( cpv ): 39100000 Furniture
Additional classification ( cpv ): 39110000 Seats, chairs and related products, and associated parts
Additional classification ( cpv ): 39111000 Seats
Additional classification ( cpv ): 39113000 Miscellaneous seats and chairs
Additional classification ( cpv ): 39114000 Parts of seats
Additional classification ( cpv ): 39560000 Miscellaneous textile articles
Additional classification ( cpv ): 45000000 Construction work
Additional classification ( cpv ): 50000000 Repair and maintenance services
Additional classification ( cpv ): 50100000 Repair, maintenance and associated services of vehicles and related equipment
Additional classification ( cpv ): 50200000 Repair, maintenance and associated services related to aircraft, railways, roads and marine equipment
Additional classification ( cpv ): 50222000 Repair and maintenance services of rolling stock
Additional classification ( cpv ): 50224100 Reconditioning services of rolling stock seats

5.1.2 Place of performance

Postal address : Kokstadflaten 59
Town : Bergen
Postcode : 5257
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Additional information : The delivery will be carried out at Bybanen AS's depot and workshop, which is located at the head office at Kokstadflaten 59 in Bergen. The depot and workshop includes washing facilities for the vehicles and premises for sanding and Wheel grinding and re-profiling machine and consists of 13,500 sqm, with space for more than 40 light rail vehicles.

5.1.3 Estimated duration

Duration : 3 Year

5.1.4 Renewal

Maximum renewals : 0

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.10 Award criteria

Criterion :
Type : Price
Name : Price
Description : AWARD CRITERIA: Price. DOCUMENTATION: Completed Price matrix (Part 2 Appendix 3 Attachment 1 Price Matrix). All prices shall be stated in Norwegian kroner (NOK) ex. VAT.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Quality
Name : Quality
Description : AWARD CRITERIA: The contracting authority will make an overall assessment of the quality of the solution, based on the following criteria: A) Plan for implementation The contracting authority will make an overall assessment of how the supplier plans to carry out the assignment, including time consumption per vehicle and key milestones. The assessment will focus in particular on the supplier's ability to ensure an efficient, robust and quality-assured delivery, including how systems, routines and documentation are used to support the collaboration with the contracting authority and safeguard specific requirements in the assignment. It is pointed out that the evaluation will focus on quality, efficiency and progress in connection with work per vehicle, not the fleet as a whole. B) Key personnel An overall assessment will be made of the relevant competence and experience of the key personnel offered, including the following categories: · Contract Manager · On-site project manager. Particular emphasis will be placed on relevant project experience. DOCUMENTATION: A) The supplier must submit a completed Appendix 2, which must provide a description of how the assignment is to be carried out, including, but not limited to, how the supplier organizes and plans the assignments to ensure efficient implementation and good quality of the deliveries. The supplier's management of risk prior to and during the execution of assignments. The description of point A must not exceed a maximum of 2 A4 pages, excluding the table in Appendix 2 section 3.1, using the font Times New Roman font size 12. Any text beyond the 2-page limit will not be subject to evaluation. B) The supplier must submit a completed CV template for the key personnel in Appendix 2 - The supplier's solution description.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

Deadline for requesting additional information : 16/10/2025 22:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=69804

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 24/10/2025 10:00 +00:00
Deadline until which the tender must remain valid : 125 Day
Information about public opening :
Opening date : 24/10/2025 10:01 +00:00
Place : Bergen
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : See procurement documents.
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes
Financial arrangement : See Part 2 Appendix 3.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Hordaland tingrett
Information about review deadlines : In accordance with Norwegian law.
Organisation providing additional information about the procurement procedure : Bybanen AS

8. Organisations

8.1 ORG-0001

Official name : Bybanen AS
Registration number : 977511402
Department : Innkjøp
Postal address : Kokstadflaten 59
Town : KOKSTAD
Postcode : 5257
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Contact point : Christine Marie Barstad
Telephone : +47 552 39 000
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Hordaland tingrett
Registration number : 926 723 367
Postal address : Postboks 7412
Town : Bergen
Postcode : 5020
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : 55 69 97 00
Roles of this organisation :
Review organisation

Notice information

Notice identifier/version : a226e28d-895d-434f-ba3a-a9bcaf29ef35 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 19/09/2025 11:59 +00:00
Notice dispatch date (eSender) : 19/09/2025 11:59 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00616123-2025
OJ S issue number : 181/2025
Publication date : 22/09/2025