Reception services - Swedish institute in Paris

The Swedish Institute is procuring reception services for its office in Paris, France. Reception staff is requested for visitor reception, phone service and guided tours. Requested is also hospitality and guide services during events and activities related to the public programming which may occur during daytime as well as evenings. …

CPV: 63514000 Tourist guide services, 79900000 Miscellaneous business and business-related services, 79992000 Reception services
Deadline:
July 31, 2025, 9:59 p.m.
Deadline type:
Submitting a bid
Place of execution:
Reception services - Swedish institute in Paris
Awarding body:
Svenska Institutet
Award number:
00860/2024

1. Buyer

1.1 Buyer

Official name : Svenska Institutet
Legal type of the buyer : Central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Reception services - Swedish institute in Paris
Description : The Swedish Institute is procuring reception services for its office in Paris, France. Reception staff is requested for visitor reception, phone service and guided tours. Requested is also hospitality and guide services during events and activities related to the public programming which may occur during daytime as well as evenings.
Procedure identifier : 4ecc3133-891f-45d3-a259-aa5a4336c241
Internal identifier : 00860/2024
Type of procedure : Open
The procedure is accelerated : no
Justification for the accelerated procedure :
Main features of the procedure :

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79992000 Reception services
Additional classification ( cpv ): 63514000 Tourist guide services
Additional classification ( cpv ): 79900000 Miscellaneous business and business-related services

2.1.2 Place of performance

Country subdivision (NUTS) : Paris ( FR101 )
Country : France

2.1.3 Value

Estimated value excluding VAT : 3 000 000 Swedish krona

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Analogous situation like bankruptcy under national law : According to tender request
Bankruptcy : According to tender request
Corruption : According to tender request
Arrangement with creditors : According to tender request
Participation in a criminal organisation : According to tender request
Agreements with other economic operators aimed at distorting competition : According to tender request
Breaching of obligations in the fields of environmental law : According to tender request
Money laundering or terrorist financing : According to tender request
Child labour and other forms of trafficking in human beings : According to tender request
Insolvency : According to tender request
Breaching of obligations in the fields of labour law : According to tender request
Assets being administered by liquidator : According to tender request
Guilty of misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : According to tender request
Guilty of grave professional misconduct : According to tender request
Early termination, damages or other comparable sanctions : According to tender request
Breaching of obligations in the fields of social law : According to tender request
Payment of social security contributions : According to tender request
Business activities are suspended : According to tender request
Payment of taxes : According to tender request

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Reception services - Swedish institute in Paris
Description : The Swedish Institute is procuring reception services for its office in Paris, France. Reception staff is requested for visitor reception, phone service and guided tours. Requested is also hospitality and guide services during events and activities related to the public programming which may occur during daytime as well as evenings.
Internal identifier : 00860/2024

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79992000 Reception services
Additional classification ( cpv ): 63514000 Tourist guide services
Additional classification ( cpv ): 79900000 Miscellaneous business and business-related services

5.1.2 Place of performance

Country subdivision (NUTS) : Paris ( FR101 )
Country : France
Additional information :

5.1.3 Estimated duration

Start date : 01/10/2025
Duration end date : 30/09/2026

5.1.5 Value

Estimated value excluding VAT : 3 000 000 Swedish krona

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

Aim of strategic procurement : Reduction of environmental impacts
Description : According to tender request
Aim of strategic procurement : Fulfilment of social objectives
Description : According to tender request
Approach to reducing environmental impacts : Pollution prevention and control
Social objective promoted : Fair working conditions

5.1.9 Selection criteria

Criterion :
Type : Economic and financial standing
Name : Financial stability
Description : According to tender request
Use of this criterion : Used
Criterion :
Type : Suitability to pursue the professional activity
Use of this criterion : Not used
Criterion :
Type : Technical and professional ability
Name : Company description
Use of this criterion : Used
Criterion :
Type : Technical and professional ability
Name : Reference assignments
Description : According to tender request
Use of this criterion : Used

5.1.11 Procurement documents

Deadline for requesting additional information : 22/07/2025 22:00 +00:00
Address of the procurement documents : https://tendsign.com/doc.aspx?MeFormsNoticeId=61459

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : French, Swedish, English
Electronic catalogue : Allowed
Deadline for receipt of tenders : 31/07/2025 21:59 +00:00
Deadline until which the tender must remain valid : 91 Day
Information about public opening :
Opening date : 31/07/2025 22:00 +00:00
Place : Stockholm
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : no
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Förvaltningsrätten i Stockholm -
Organisation providing more information on the review procedures : Förvaltningsrätten i Stockholm -

8. Organisations

8.1 ORG-0001

Official name : Svenska Institutet
Registration number : 2021004961
Department : Svenska institutet
Postal address : Virkesvägen 2
Town : Stockholm
Postcode : 120 30
Country subdivision (NUTS) : Stockholms län ( SE110 )
Country : Sweden
Contact point : Andreas Luiga
Telephone : +46 (0)8 453 78 00
Internet address : http://si.se
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Förvaltningsrätten i Stockholm
Registration number : 202100-2742
Town : Stockholm
Postcode : 115 76
Country subdivision (NUTS) : Stockholms län ( SE110 )
Country : Sweden
Telephone : 08-561 680 00
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures
Notice information
Notice identifier/version : cc077181-1a50-4639-b064-3e9d920e0c17 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 12/06/2025 17:03 +00:00
Notice dispatch date (eSender) : 12/06/2025 17:03 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00385350-2025
OJ S issue number : 113/2025
Publication date : 16/06/2025