Provision of events organisation services for administrative and operational meetings and events for EUAA

Open call procedure to conclude a single framework contract for the provision of events organization service for Administrative and operational meetings and Events for EUAA. The procedure is launched with 3 LOTS. Open procurement procedure to conclude a multiple framework contract in cascade Open procurement procedure to conclude a multiple …

CPV: 79952000 Event services
Place of execution:
Provision of events organisation services for administrative and operational meetings and events for EUAA
Awarding body:
European Union Agency for Asylum
Award number:
EUAA/MLA/2025/OP/0004

1. Buyer

1.1 Buyer

Official name : European Union Agency for Asylum
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Provision of events organisation services for administrative and operational meetings and events for EUAA
Description : Open call procedure to conclude a single framework contract for the provision of events organization service for Administrative and operational meetings and Events for EUAA. The procedure is launched with 3 LOTS.
Procedure identifier : d1f54ec0-8e99-4263-b578-c428e4f489de
Previous notice : 118966-2025
Internal identifier : EUAA/MLA/2025/OP/0004
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services

2.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information : EUAA

2.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information : EUAA

2.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information : EUAA

2.1.3 Value

Estimated value excluding VAT : 16 700 000 Euro

2.1.4 General information

Call for competition is terminated
Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2024/2509

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Provision of Event Organization Services for events in the Maltese Islands
Description : Open procurement procedure to conclude a multiple framework contract in cascade
Internal identifier : EUAA/MLA/2025/OP/0004-LOT-1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Additional information : EUAA premises

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 3
Other information about renewals : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 5 700 000 Euro
Maximum value of the framework agreement : 5 700 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Information about review deadlines : 2 months
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : European Union Agency for Asylum
Organisation providing additional information about the procurement procedure : European Union Agency for Asylum
Organisation providing offline access to the procurement documents : European Union Agency for Asylum
Organisation providing more information on the review procedures : Court of Justice of the European Union
Organisation whose budget is used to pay for the contract : European Union Agency for Asylum
Organisation executing the payment : European Union Agency for Asylum
Organisation signing the contract : European Union Agency for Asylum

5.1 Lot technical ID : LOT-0002

Title : Provision of Event Organization Services for events in Italy (Mainland and Islands)
Description : Open procurement procedure to conclude a multiple framework contract in cascade
Internal identifier : EUAA/MLA/2025/OP/0004-LOT-2

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Anywhere
Additional information : EUAA premises

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 3
Other information about renewals : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 3 000 000 Euro
Maximum value of the framework agreement : 3 000 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 118966-2025

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Additional buyer coverage : Italian Islands
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Mediation organisation : European Commission
Review organisation : Court of Justice of the European Union
Information about review deadlines : 2 months
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : European Union Agency for Asylum
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed : European Union Agency for Asylum
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed : European Union Agency for Asylum
Organisation providing additional information about the procurement procedure : European Union Agency for Asylum
Organisation providing offline access to the procurement documents : European Union Agency for Asylum
Organisation providing more information on the review procedures : Court of Justice of the European Union
Organisation whose budget is used to pay for the contract : European Union Agency for Asylum
Organisation signing the contract : European Union Agency for Asylum

5.1 Lot technical ID : LOT-0003

Title : Provision of Event Organisation Services for events to be held in Iceland, Liechtenstein, Norway, Switzerland United Kingdom and other EU Member States (excluding Belgium, Malta, Greece and Italy)
Description : Services for events to be held in Iceland, Liechtenstein, Norway, Switzerland United Kingdom and other EU Member States (excluding Belgium, Malta, Greece and Italy)
Internal identifier : EUAA/MLA/2025/OP/0004-LOT-3

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79952000 Event services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 50 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Country : Iceland
Anywhere in the given country
Additional information : Provision of Event Organization Services for events to be held in Iceland, Liechtenstein, Norway, Switzerland United Kingdom and other EU Member States (excluding Belgium, Malta, Greece

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 3
Other information about renewals : The framework contract is concluded for an initial period of 12 (twelve) months, renewable 3 (three) time(s). Please consult the draft framework contract in the procurement documents.

5.1.5 Value

Estimated value excluding VAT : 8 000 000 Euro
Maximum value of the framework agreement : 8 000 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 118966-2025

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Information about review deadlines : 2 months
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed : European Union Agency for Asylum
Organisation whose budget is used to pay for the contract : European Union Agency for Asylum
Organisation signing the contract : European Union Agency for Asylum

6. Results

Value of all contracts awarded in this notice : 16 700 000 Euro
Maximum value of the framework agreements in this notice : 16 700 000 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 5 700 000 Euro

6.1.2 Information about winners

Winner :
Official name : MEETING POINT EVENTS LTD
Tender :
Tender identifier : MEETING POINT EVENTS LTD LOT 1
Identifier of lot or group of lots : LOT-0001
Value of the tender : 133 345 Euro
The tender was ranked : yes
Subcontracting : Yes
Subcontracting value is known : yes
Value of subcontracting : 570 000 Euro
Subcontracting percentage is known : yes
Percentage of subcontracting : 10
Description : Top 3 Travel Limited
Contract information :
Identifier of the contract : LOT 1_Provision of Event Organization Services for events in the Maltese Islands
Title : LOT 1_Provision of Event Organization Services for events in the Maltese Islands
Date on which the winner was chosen : 21/05/2025
Date of the conclusion of the contract : 23/05/2025
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 118966-2025
Organisation signing the contract : European Union Agency for Asylum European Union Agency for Asylum

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 1

6.1 Result lot ldentifier : LOT-0002

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 3 000 000 Euro

6.1.2 Information about winners

Winner :
Official name : GATTINONI & CO. S.R.L. Business name GATTINONI events
Tender :
Tender identifier : GATTINONI & CO. S.R.L.
Identifier of lot or group of lots : LOT-0002
Value of the tender : 87,86 Euro
The tender was ranked : yes
Rank in the list of winners : 1
Subcontracting : No
Contract information :
Identifier of the contract : LOT 2 _Provision of Event Organization Services for events in Italy (Mainland and Islands)
Date on which the winner was chosen : 05/09/2025
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 118966-2025
Organisation signing the contract : European Union Agency for Asylum
Winner :
Official name : POMILIO BLUMM SRL
Tender :
Tender identifier : POMILIO BLUMM SRL
Identifier of lot or group of lots : LOT-0002
Value of the tender : 92,74 Euro
The tender was ranked : yes
Rank in the list of winners : 2
Subcontracting : No
Contract information :
Identifier of the contract : LOT 2 _Provision of Event Organization Services for events in Italy (Mainland and Islands)
Date on which the winner was chosen : 05/09/2025
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 118966-2025
Organisation signing the contract : European Union Agency for Asylum
Winner :
Official name : ADRIA CONGREX SRL
Tender :
Tender identifier : ADRIA CONGREX SRL LOT 2
Identifier of lot or group of lots : LOT-0002
Value of the tender : 164,61 Euro
The tender was ranked : yes
Rank in the list of winners : 3
Subcontracting : No
Contract information :
Identifier of the contract : LOT 2 _Provision of Event Organization Services for events in Italy (Mainland and Islands)
Date on which the winner was chosen : 05/09/2025
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 118966-2025
Organisation signing the contract : European Union Agency for Asylum

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 3

6.1 Result lot ldentifier : LOT-0003

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 8 000 000 Euro

6.1.2 Information about winners

Winner :
Official name : MEETING POINT EVENTS LTD
Tender :
Tender identifier : MEETING POINT EVENTS LTD LOT 3
Identifier of lot or group of lots : LOT-0003
Value of the tender : 209 247,5 Euro
The tender was ranked : yes
Rank in the list of winners : 1
Subcontracting : Yes
Subcontracting value is known : yes
Value of subcontracting : 4 000 000 Euro
Subcontracting percentage is known : yes
Percentage of subcontracting : 50
Contract information :
Identifier of the contract : LOT 3 - Provision of Event Organization Services for events to be held in Iceland, Liechtenstein, Norway, Switzerland United Kingdom and other EU Member States (excluding Belgium, Malta, Greece and Italy
Date on which the winner was chosen : 06/08/2025
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 118966-2025
Organisation signing the contract : European Union Agency for Asylum
Winner :
Official name : PROPAGER SARL
Tender :
Tender identifier : PROPAGER SARL
Identifier of lot or group of lots : LOT-0003
Value of the tender : 230 000 Euro
The tender was ranked : yes
Rank in the list of winners : 2
Subcontracting : Yes
Subcontracting value is known : yes
Value of subcontracting : 2 640 000 Euro
Subcontracting percentage is known : yes
Percentage of subcontracting : 33
Contract information :
Identifier of the contract : LOT 3 - Provision of Event Organization Services for events to be held in Iceland, Liechtenstein, Norway, Switzerland United Kingdom and other EU Member States (excluding Belgium, Malta, Greece and Italy
Date on which the winner was chosen : 06/08/2025
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 118966-2025
Organisation signing the contract : European Union Agency for Asylum
Winner :
Official name : ADRIA CONGREX SRL
Tender :
Tender identifier : ADRIA CONGREX SRL LOT 3
Identifier of lot or group of lots : LOT-0003
Value of the tender : 452,47 Euro
The tender was ranked : yes
Rank in the list of winners : 3
The tender is a variant : no
Subcontracting : No
Contract information :
Identifier of the contract : LOT 3 - Provision of Event Organization Services for events to be held in Iceland, Liechtenstein, Norway, Switzerland United Kingdom and other EU Member States (excluding Belgium, Malta, Greece and Italy
Date on which the winner was chosen : 06/08/2025
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 118966-2025
Organisation signing the contract : European Union Agency for Asylum
Winner :
Official name : ADRIA CONGREX SRL
Tender :
Tender identifier : ADRIA CONGREX SRL LOT 3
Identifier of lot or group of lots : LOT-0003
Value of the tender : 452,47 Euro
The tender was ranked : yes
Rank in the list of winners : 3
The tender is a variant : no
Subcontracting : No
Contract information :
Identifier of the contract : LOT 3 - Provision of Event Organization Services for events to be held in Iceland, Liechtenstein, Norway, Switzerland United Kingdom and other EU Member States (excluding Belgium, Malta, Greece and Italy
Date on which the winner was chosen : 06/08/2025
The contract is awarded within a framework agreement : yes
Notice that created the framework agreement : 118966-2025
Organisation signing the contract : European Union Agency for Asylum

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 6

8. Organisations

8.1 ORG-0001

Official name : European Union Agency for Asylum
Registration number : EUAA
Registration number : EUAA
Department : EUAA.ED - Executive Director,EUAA.ED.C4 - Institutional and Horizontal Affairs Centre,EUAA.ED.C4.CPRU - Communication and Public Relations Unit
Postal address : MTC Block A, Winemakers Wharf,, Grand Harbour
Town : Valletta
Postcode : MRS 1917
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Telephone : +356 22487500
Internet address : http://euaa.europa.eu/
Buyer profile : www.euaa.europa.eu
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation providing information concerning the general regulatory framework for taxes applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for environmental protection applicable in the place where the contract is to be performed
Organisation providing information concerning the general regulatory framework for employment protection and working conditions applicable in the place where the contract is to be performed
Organisation signing the contract
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Procurement service provider
Mediation organisation

8.1 ORG-0005

Official name : MEETING POINT EVENTS LTD
Size of the economic operator : Medium
Registration number : MEETING POINT EVENTS LTD
Department : MEETING POINT EVENTS LTD
Postal address : TRIQ DUN KARM EWROPA BUSINESS CENTRE, LEVEL 1 Birkirkara - Malta TRIQ DUN KARM EWROPA BUSINESS CENTRE, LEVEL 1 Birkirkara - Malta TRIQ DUN KARM EWROPA BUSINESS CENTRE, LEVEL 1 Birkirkara - Malta
Town : Birkirkara
Postcode : BKR4952
Country subdivision (NUTS) : Malta ( MT001 )
Country : Malta
Internet address : https://www.mpevents.mt
Information exchange endpoint (URL) : https://www.mpevents.mt
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001 LOT-0003

8.1 ORG-0006

Official name : GATTINONI & CO. S.R.L. Business name GATTINONI events
Size of the economic operator : Medium
Registration number : 20121
Department : GATTINONI & CO. S.R.L. Business name GATTINONI events
Postal address : VIA STATUTO 2 Postal code 20121 Milano – Italy VIA STATUTO 2 Postal code 20121 Milano – Italy 20121
Town : Milano
Postcode : 20121
Country subdivision (NUTS) : Milano ( ITC4C )
Country : Italy
Information exchange endpoint (URL) : https://gattinoni.it/events/
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0002

8.1 ORG-0007

Official name : POMILIO BLUMM SRL
Size of the economic operator : Medium
Registration number : 83649
Department : POMILIO BLUMM SRL
Postal address : LUNGOMARE PAPA GIOVANNI XXIII N 22 LUNGOMARE PAPA GIOVANNI XXIII N 22 LUNGOMARE PAPA GIOVANNI XXIII N 22
Town : Pescara
Postcode : 65126
Country subdivision (NUTS) : Pescara ( ITF13 )
Country : Italy
Telephone : +32 2 299 11 11
Internet address : https://pomilioblumm.eu/en
Information exchange endpoint (URL) : https://pomilioblumm.eu/en
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0002
The winner is listed on a regulated market

8.1 ORG-0008

Official name : ADRIA CONGREX SRL
Size of the economic operator : Medium
Registration number : 240542
Department : 240542
Postal address : VIA SASSONIA 30 Rimini VIA SASSONIA 30 Rimini VIA SASSONIA 30 Rimini
Town : Rimini
Postcode : 47922
Country subdivision (NUTS) : Rimini ( ITH59 )
Country : Italy
Information exchange endpoint (URL) : https://www.adriacongrex.it/
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0002 LOT-0003

8.1 ORG-0009

Official name : PROPAGER SARL
Size of the economic operator : Medium
Registration number : 397452822
Department : 397452822
Postal address : 70, Boulevard de Reuilly 70, Boulevard de Reuilly 70, Boulevard de Reuilly
Town : Paris
Postcode : 75012
Country subdivision (NUTS) : Paris ( FR101 )
Country : France
Information exchange endpoint (URL) : https://propager.com/index.php/en/
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0003

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 415932e4-c76c-4d28-a622-9868b87f3926 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 06/10/2025 06:26 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00654187-2025
OJ S issue number : 192/2025
Publication date : 07/10/2025