Procurement of graphic design etc.

Vestfoldmuseene IKS (the Contracting Authority) consists of an archive institution, an art museum, a Viking Centre, the Thor Heyerdal Institute, seven cultural-historical museums and a collection management for objects and photographs. The contracting authority has a broad social role with a focus on history, art and culture and it offers …

CPV: 22000000 Printed matter and related products, 79822000 Composition services, 79000000 Business services: law, marketing, consulting, recruitment, printing and security, 79413000 Marketing management consultancy services, 79415200 Design consultancy services, 79820000 Services related to printing, 79821000 Print finishing services, 79822500 Graphic design services, 79823000 Printing and delivery services, 79824000 Printing and distribution services, 79900000 Miscellaneous business and business-related services, 79930000 Specialty design services, 79960000 Photographic and ancillary services, 92100000 Motion picture and video services, 92111000 Motion picture and video production services
Deadline:
Aug. 19, 2025, 10 a.m.
Deadline type:
Submitting a bid
Place of execution:
Procurement of graphic design etc.
Awarding body:
Vestfoldmuseene IKS
Award number:
202502

1. Buyer

1.1 Buyer

Official name : Vestfoldmuseene IKS
Legal type of the buyer : Public undertaking, controlled by a regional authority
Activity of the contracting authority : Recreation, culture and religion

2. Procedure

2.1 Procedure

Title : Procurement of graphic design etc.
Description : Vestfoldmuseene IKS (the Contracting Authority) consists of an archive institution, an art museum, a Viking Centre, the Thor Heyerdal Institute, seven cultural-historical museums and a collection management for objects and photographs. The contracting authority has a broad social role with a focus on history, art and culture and it offers exhibitions, events and digital services for the public and research environments.
Procedure identifier : 039931a6-ff4c-497c-8a88-30ce4fdd17d6
Internal identifier : 202502
Type of procedure : Open
The procedure is accelerated : no
Main features of the procedure : The aim of the procurement is to enter into a framework agreement with one tenderer who can assist with graphic work and selected design assignments. Tenderers shall assist in planning, developing and implementing material, market activities and campaigns across the Contracting Authority's channels and arenas. See the attached documents for further information. The contract shall support the implementation of Vestfoldmuseene ́s visual profile and target group strategy and contribute to all communication appearing uniformly, professionally and adapted to the defined target groups. In 2022, the Contracting Authority developed a new profile and design handbook that functions as a joint management tool for visual identity throughout the entire organisation. In addition a target group strategy with personas was prepared for each museum and archive in Autumn 2023. This work has provided a solid basis for target orientated communication, clear communication goals and more effective profiling and marketing. The uniform graphical profile and target group strategy shall form the basis for the cooperation with the chosen supplier.

2.1.1 Purpose

Main nature of the contract : Services
Additional nature of the contract : Supplies
Main classification ( cpv ): 79822500 Graphic design services
Additional classification ( cpv ): 22000000 Printed matter and related products
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Additional classification ( cpv ): 79413000 Marketing management consultancy services
Additional classification ( cpv ): 79415200 Design consultancy services
Additional classification ( cpv ): 79820000 Services related to printing
Additional classification ( cpv ): 79821000 Print finishing services
Additional classification ( cpv ): 79822000 Composition services
Additional classification ( cpv ): 79823000 Printing and delivery services
Additional classification ( cpv ): 79824000 Printing and distribution services
Additional classification ( cpv ): 79900000 Miscellaneous business and business-related services
Additional classification ( cpv ): 79930000 Specialty design services
Additional classification ( cpv ): 79960000 Photographic and ancillary services
Additional classification ( cpv ): 92100000 Motion picture and video services
Additional classification ( cpv ): 92111000 Motion picture and video production services

2.1.2 Place of performance

Country subdivision (NUTS) : Vestfold ( NO093 )
Country : Norway

2.1.3 Value

Estimated value excluding VAT : 8 000 000 Norwegian krone

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - Procurement in accordance with the Procurement Regulations, Part I, cf. part III.

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Corruption : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council ́s framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Fraud : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Money laundering or terrorist financing : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Participation in a criminal organisation : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council ́s framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Terrorist offences or offences linked to terrorist activities : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council ́s framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.
Child labour and including other forms of trafficking in human beings : Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council ́s framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Breaching of obligations in the fields of environmental law : Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Breaching of obligations in the fields of labour law : Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Breaching of obligations in the fields of social law : Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Agreements with other economic operators aimed at distorting competition : Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Grave professional misconduct : Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure : Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure : Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Early termination, damages, or other comparable sanctions : Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching of obligations set under purely national exclusion grounds : The contracting authority shall state that in Norway there are national rejection reasons. These shall be described in the procurement documents. Tenderers must respond to whether they are in one or more of the situations described in the national rejection reasons. Will the purely national rejection reasons, as stated in the relevant notice or in the procurement documents, apply?
Breaching obligation relating to payment of social security contributions : Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Breaching obligation relating to payment of taxes : Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Business activities are suspended : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy : Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Arrangement with creditors : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Insolvency : Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Assets being administered by liquidator : Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law : Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of graphic design etc.
Description : Vestfoldmuseene IKS (the Contracting Authority) consists of an archive institution, an art museum, a Viking Centre, the Thor Heyerdal Institute, seven cultural-historical museums and a collection management for objects and photographs. The contracting authority has a broad social role with a focus on history, art and culture and it offers exhibitions, events and digital services for the public and research environments.
Internal identifier : 202502

5.1.1 Purpose

Main nature of the contract : Services
Additional nature of the contract : Supplies
Main classification ( cpv ): 79822500 Graphic design services
Additional classification ( cpv ): 22000000 Printed matter and related products
Additional classification ( cpv ): 79000000 Business services: law, marketing, consulting, recruitment, printing and security
Additional classification ( cpv ): 79413000 Marketing management consultancy services
Additional classification ( cpv ): 79415200 Design consultancy services
Additional classification ( cpv ): 79820000 Services related to printing
Additional classification ( cpv ): 79821000 Print finishing services
Additional classification ( cpv ): 79822000 Composition services
Additional classification ( cpv ): 79823000 Printing and delivery services
Additional classification ( cpv ): 79824000 Printing and distribution services
Additional classification ( cpv ): 79900000 Miscellaneous business and business-related services
Additional classification ( cpv ): 79930000 Specialty design services
Additional classification ( cpv ): 79960000 Photographic and ancillary services
Additional classification ( cpv ): 92100000 Motion picture and video services
Additional classification ( cpv ): 92111000 Motion picture and video production services

5.1.2 Place of performance

Country subdivision (NUTS) : Vestfold ( NO093 )
Country : Norway
Additional information :

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 8 000 000 Norwegian krone

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.7 Strategic procurement

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : Enrolment in a trade register
Description : Requirements for a legally established company, c.f. the tender documentation point 6.3.4.
Criterion : Other economic or financial requirements
Description : Requirement for tax certificate, c.f. the tender documentation point 6.3.3.
Criterion : Other economic or financial requirements
Description : Requirement for sufficient financial strength, c.f. the tender documentation point 6.3.5.
Criterion : Technicians or technical bodies to carry out the work
Description : Requirements for sufficient implementation ability, cf. the Tender documentation point 6.3.6.
Criterion : References on specified deliveries
Description : Requirements for experience from relevant and comparable deliveries, cf. the tender documentation point 6.3.6.

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian
Deadline for requesting additional information : 11/08/2025 10:00 +00:00
Address of the procurement documents : https://permalink.mercell.com/259654396.aspx

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Variants : Not allowed
Deadline for receipt of tenders : 19/08/2025 10:00 +00:00
Deadline until which the tender must remain valid : 102 Day
Information about public opening :
Opening date : 19/08/2025 10:01 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Required
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vestfold Tingrett
Information about review deadlines : The waiting period is in accordance with the current rules and otherwise in accordance with the published tender documentation.

8. Organisations

8.1 ORG-0001

Official name : Vestfoldmuseene IKS
Registration number : 993871184
Postal address : Postboks 1247
Town : SANDEFJORD
Postcode : 3205
Country subdivision (NUTS) : Vestfold ( NO093 )
Country : Norway
Contact point : Jon Danielsen
Telephone : 48259667
Internet address : http://vestfoldmuseene.no/
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Vestfold Tingrett
Registration number : 926 723 618
Town : Tønsberg
Postcode : 3103
Country subdivision (NUTS) : Vestfold ( NO093 )
Country : Norway
Roles of this organisation :
Review organisation

Notice information

Notice identifier/version : e7477439-897f-4405-beaf-2d1cfccb15d0 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 26/06/2025 10:29 +00:00
Notice dispatch date (eSender) : 26/06/2025 10:51 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00418737-2025
OJ S issue number : 122/2025
Publication date : 30/06/2025