Procurement of an HR system

Ruter AS and TET Digital AS shall procure a new HR system. There is a need for a new HR system that shall contribute to the contracting authority reaching set strategic targets. The procurement shall collect master data, support HR processes and provide insight through good (to a large degree) …

CPV: 72000000 IT services: consulting, software development, Internet and support, 72200000 Software programming and consultancy services, 72220000 Systems and technical consultancy services, 72227000 Software integration consultancy services, 72250000 System and support services, 72260000 Software-related services, 72263000 Software implementation services, 72266000 Software consultancy services, 72310000 Data-processing services
Place of execution:
Procurement of an HR system
Awarding body:
Ruter AS
Award number:
24/01065

1. Buyer

1.1 Buyer

Official name : Ruter AS
Activity of the contracting entity : Urban railway, tramway, trolleybus or bus services

1.1 Buyer

Official name : Tet Digital AS
Activity of the contracting entity : Urban railway, tramway, trolleybus or bus services

2. Procedure

2.1 Procedure

Title : Procurement of an HR system
Description : Ruter AS and TET Digital AS shall procure a new HR system. There is a need for a new HR system that shall contribute to the contracting authority reaching set strategic targets. The procurement shall collect master data, support HR processes and provide insight through good (to a large degree) automated processes that make everyday life easier and more user friendly for employees, managers and HR employees. We would like the procurement to a greater degree integrate parts of different processes into one joint system. Further information on the procurement is in the tender documentation.
Procedure identifier : d51dd440-c348-4c86-a16e-34a182769e5d
Previous notice : 55ed478e-def5-4c56-955e-8c41e596a023-01
Internal identifier : 24/01065
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72220000 Systems and technical consultancy services
Additional classification ( cpv ): 72227000 Software integration consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72266000 Software consultancy services
Additional classification ( cpv ): 72310000 Data-processing services

2.1.2 Place of performance

Anywhere
Additional information : There is a need for physical attendance at the contracting authority for the implementation of the system and any other situations where physical presence is necessary to fulfil the contractual obligations.

2.1.3 Value

Estimated value excluding VAT : 20 000 000 Norwegian krone

2.1.4 General information

Call for competition is terminated
Legal basis :
Directive 2014/25/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Procurement of an HR system
Description : Ruter AS and TET Digital AS shall procure a new HR system. There is a need for a new HR system that shall contribute to the contracting authority reaching set strategic targets. The procurement shall collect master data, support HR processes and provide insight through good (to a large degree) automated processes that make everyday life easier and more user friendly for employees, managers and HR employees. We would like the procurement to a greater degree integrate parts of different processes into one joint system. Further information on the procurement is in the tender documentation.
Internal identifier : 24/01065

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72220000 Systems and technical consultancy services
Additional classification ( cpv ): 72227000 Software integration consultancy services
Additional classification ( cpv ): 72250000 System and support services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72263000 Software implementation services
Additional classification ( cpv ): 72266000 Software consultancy services
Additional classification ( cpv ): 72310000 Data-processing services
Options :
Description of the options : The contract has a total extent of three years from the delivery date, with an option for a further 1 year + 1 year + 1 year + 1 year + 1 year + 1 year (up to seven years). The ongoing option will be automatically taken up unless the contract is terminated with three months notice from the Contracting Authority for the renewal date and six months notice for the tenderer before the renewal date. The contract will automatically expire after 10 years if neither party has terminated it at an earlier date.

5.1.2 Place of performance

Anywhere
Additional information : There is a need for physical attendance at the contracting authority for the implementation of the system and any other situations where physical presence is necessary to fulfil the contractual obligations.

5.1.3 Estimated duration

Start date : 01/08/2025
Duration end date : 31/07/2028

5.1.4 Renewal

Maximum renewals : 7

5.1.5 Value

Estimated value excluding VAT : 20 000 000 Norwegian krone

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.7 Strategic procurement

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Oslo tingrett
Information about review deadlines : The contract with the selected tenderer has been signed.
Organisation providing additional information about the procurement procedure : Ruter AS
Organisation signing the contract : Ruter AS

6. Results

Value of all contracts awarded in this notice : 20 000 000 Norwegian krone

6.1 Result lot ldentifier : LOT-0000

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Official name : AZETS INSIGHT AS
Tender :
Tender identifier : Anskaffelse av HR-system - AZETS INSIGHT AS
Identifier of lot or group of lots : LOT-0000
Value of the tender : 15 000 000 Norwegian krone
The tender is a variant : no
Subcontracting : No
Contract information :
Identifier of the contract : Anskaffelse av HR-system - AZETS INSIGHT AS
Date on which the winner was chosen : 02/06/2025
Date of the conclusion of the contract : 13/06/2025
Organisation signing the contract : Ruter AS

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 10
Type of received submissions : Tenders
Number of tenders or requests to participate received : 5

8. Organisations

8.1 ORG-0001

Official name : Ruter AS
Registration number : 991 609 407
Postal address : Dronningens gate 40, Postboks 1030 Sentrum
Town : Oslo
Postcode : 0104
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Eivind Thoresen
Telephone : +47 40006700
Internet address : https://www.ruter.no
Roles of this organisation :
Buyer
Group leader
Organisation providing additional information about the procurement procedure
Organisation signing the contract

8.1 ORG-0002

Official name : Oslo tingrett
Registration number : 926 725 939
Postal address : C.J.Hambros plass 4
Town : Oslo
Postcode : 0164
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Oslo tingrett
Telephone : +47 22035200
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Tet Digital AS
Registration number : 932 295 288
Postal address : Dronningens gate 40
Town : Oslo
Postcode : 0154
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Benjamin Lindborg
Telephone : 41354428
Roles of this organisation :
Buyer

8.1 ORG-0004

Official name : AZETS INSIGHT AS
Size of the economic operator : Large
Registration number : 983338917
Postal address : Kanalveien 52
Town : BERGEN
Postcode : 5068
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : +47 93453879
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

Notice information

Notice identifier/version : 593d16ae-1ddc-4d31-ac19-ca468d3fed5b - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 04/08/2025 11:29 +00:00
Notice dispatch date (eSender) : 04/08/2025 13:00 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00514902-2025
OJ S issue number : 149/2025
Publication date : 06/08/2025