1.1 Buyer
Official name
:
Norske tog AS
Activity of the contracting entity
:
Railway services
Procurement of an HR and payroll system.
Norwegian trains shall enter into a contract with one tenderer who can offer a joint HR administration and payroll system, possibly separate systems with an option for integration and where the tenderer can be SPOC (Single point of contact). The systems shall be delivered as a cloud service (SaaS). It …
CPV: 48219300 Administration software package, 48450000 Time accounting or human resources software package, 72000000 IT services: consulting, software development, Internet and support, 79211110 Payroll management services, 79631000 Personnel and payroll services
1. Buyer
2. Procedure
2.1 Procedure
Title
:
Procurement of an HR and payroll system.
Description
:
Norwegian trains shall enter into a contract with one tenderer who can offer a joint HR administration and payroll system, possibly separate systems with an option for integration and where the tenderer can be SPOC (Single point of contact). The systems shall be delivered as a cloud service (SaaS). It is important that the system (s) can be automated/integrated with other systems that Norwegian trains use. The company has approx. 80 employees. Furthermore, the chosen tenderer shall also be responsible for wages driving.
Procedure identifier
:
10b344bc-e1e2-4a5e-8ffd-9f1e26fa85fb
Internal identifier
:
25-4
Type of procedure
:
Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated
:
no
2.1.1 Purpose
Main nature of the contract
:
Services
Main classification
(
cpv
):
72000000
IT services: consulting, software development, Internet and support
Additional classification
(
cpv
):
48219300
Administration software package
Additional classification
(
cpv
):
48450000
Time accounting or human resources software package
Additional classification
(
cpv
):
79211110
Payroll management services
Additional classification
(
cpv
):
79631000
Personnel and payroll services
2.1.2 Place of performance
Country
:
Norway
Anywhere in the given country
2.1.3 Value
Estimated value excluding VAT
:
8 000 000
Norwegian krone
2.1.4 General information
Legal basis
:
Directive 2014/25/EU
2.1.6 Grounds for exclusion
Sources of grounds for exclusion
:
Notice
Corruption
:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a enforceable verdict has been convicted of corruption by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Corruption as defined in Article 3 of the Convention on Combating Corruption, Involving European Communities or European Union Member States (EUT C 195 of 25.6.1997, s. 1), and in Article 2, point 1, in the Council Ìs framework decision 2003/568/RIA of 22 July 2003 on combating corruption in the private sector (EUT L 192 of 31.7.2003, p. 54). This rejection reason also includes corruption as defined in national law for the contracting authority or supplier.
Fraud
:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted of fraud has been convicted of fraud by a verdict handed down not more than five years ago, or a rejection period determined directly in the judgement that still applies? Fraud included in Article 1 of the Convention on protection of the Financial Interests of the European Communities (EFT C 316 of 27.11.1995, p. 48).
Money laundering or terrorist financing
:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of money laundering or financing terrorism by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Money laundering or financing terrorism As defined in Article 1 of the European Parliament and Council Directive 2005/60/EF of 26 October 2005 on preventive measures against the use of the financial system for money laundering and financing terrorism (EUT L 309 of 25.11.2005, p. 15).
Participation in a criminal organisation
:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, at the time a legally convicted verdict of participation in a criminal organisation by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Participation in a criminal organisation as defined in Article 2 of the Council Ìs framework decision 2008/841/RIA of 24 October 2008 on control of organised crime (EUT L 300 of 11.11.2008, p. 42)
Terrorist offences or offences linked to terrorist activities
:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body, or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of acts of terrorism or criminal acts connected to terrorist activities by a verdict handed down no more than five years ago, or a rejection period set out directly in the judgement that still applies? Acts of terrorism or criminal acts relating to terrorist activity as defined in Article 1 and 3 of the Council Ìs framework decision 2002/475/RIA of 13 June 2002 on combating terrorism (EFT L 164, af 22.6.2002, p. 3). This rejection reason also includes incitement to, participation or attempts to commit such actions as included in Article 4 in the mentioned framework decision.
Child labour and including other forms of trafficking in human beings
:
Is the tenderer himself or a person, who is a member of the tenderer's administration, management or supervisory body or has the competence to represent or control or make decisions in such bodies, in the event a legal verdict has been convicted of child labour and other forms of human trafficking by a verdict handed down no more than five years ago, or a rejection period determined directly in the judgement that still applies? Child labour and other forms of human trafficking as defined in Article 2 of the European Parliament and council directive 2011/36/EU of 5. 1 April 2011 on the prevention and control of human trafficking and the protection of its victims and for compensation of the Council Ìs framework decision 2002/629/RIA (EUT L 101 of 15.4.2011, p. 1).
Breaching of obligations in the fields of environmental law
:
Is the tenderer aware of breaches of environmental provisions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Breaching of obligations in the fields of labour law
:
Is the tenderer aware of breaches of provisions on working conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Breaching of obligations in the fields of social law
:
Is the tenderer aware of breaches of provisions on social conditions as stated in national law, the relevant notice or procurement documents or Article 18 (2) of Directive 2014/24/EU.
Agreements with other economic operators aimed at distorting competition
:
Has the tenderer entered into agreement(s) with other tenderers with the intention of turning the competition?
Grave professional misconduct
:
Has the tenderer committed serious errors in professional practice? If relevant, see the definitions in national law, the relevant notice or procurement documents.
Misrepresentation, withheld information, unable to provide required documents and
obtained confidential information of this procedure
:
Have the tenderer:a) given grossly incorrect information when notifying the information required to verify that there is no basis for rejection, or of the qualification requirements being met,b) failed to provide such information,c) subject to immediately submitting the supporting documents requested by the Contracting Authority, ord) improperly affecting the Contracting Authority's decision process to acquire confidential information that could give this an unlawful advantage in connection with competition, or negligently has given misleading information that can have a significant influence on decisions on rejection, selection or award?
Conflict of interest due to its participation in the procurement procedure
:
Are tenderers aware of a conflict of interest as stated in national law, the relevant notice or procurement documents?
Direct or indirect involvement in the preparation of this procurement procedure
:
Has the tenderer or an entity associated with the supplier advised the contracting authority or in another way been involved in the planning of the competition?
Early termination, damages, or other comparable sanctions
:
Has the tenderer committed significant breaches of contract in connection with the fulfilment of a previous public contract, a previous contract with a public contracting authority or a previous concession contract, where the breach has led to the cancellation of the contract, compensation or other similar sanctions?
Breaching obligation relating to payment of social security contributions
:
Have tenderers failed to fulfil all their social security obligations in the country where they are established and in their member state, if this is a different country than what he is established in?
Breaching obligation relating to payment of taxes
:
Has the tenderer not fulfilled his tax and duty obligations in the country in which he is established, and in the contracting authority's member state, if this is a different country than what he is established in?
Business activities are suspended
:
Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Bankruptcy
:
Is the tenderer in a bankruptcy situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Arrangement with creditors
:
Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Insolvency
:
Is the tenderer in an insolvency situation? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Assets being administered by liquidator
:
Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
Analogous situation like bankruptcy, insolvency or arrangement with creditors under
national law
:
Is the supplier in a situation where he has been forced debt arrangement? Specify why, under the mentioned circumstances, one is able to carry out the contract, considering the current national provisions and measures for continuing the business activities? It is not necessary to provide this information if rejection of tenderers made mandatory in accordance with the current national law without the possibility for exceptions.
5. Lot
5.1 Lot technical ID : LOT-0000
Title
:
Procurement of an HR and payroll system.
Description
:
Norwegian trains shall enter into a contract with one tenderer who can offer a joint HR administration and payroll system, possibly separate systems with an option for integration and where the tenderer can be SPOC (Single point of contact). The systems shall be delivered as a cloud service (SaaS). It is important that the system (s) can be automated/integrated with other systems that Norwegian trains use. The company has approx. 80 employees. Furthermore, the chosen tenderer shall also be responsible for wages driving.
Internal identifier
:
25-4
5.1.1 Purpose
Main nature of the contract
:
Services
Main classification
(
cpv
):
72000000
IT services: consulting, software development, Internet and support
Additional classification
(
cpv
):
48219300
Administration software package
Additional classification
(
cpv
):
48450000
Time accounting or human resources software package
Additional classification
(
cpv
):
79211110
Payroll management services
Additional classification
(
cpv
):
79631000
Personnel and payroll services
5.1.2 Place of performance
Country
:
Norway
Anywhere in the given country
Additional information
:
5.1.3 Estimated duration
Duration
:
3
Year
5.1.4 Renewal
Maximum renewals
:
5
Other information about renewals
:
1+1+1+1+1 year.
5.1.5 Value
Estimated value excluding VAT
:
8 000 000
Norwegian krone
5.1.6 General information
Reserved participation
:
Participation is not reserved.
The procurement is covered by the Government Procurement Agreement (GPA)
:
no
5.1.7 Strategic procurement
5.1.9 Selection criteria
Sources of selection criteria
:
Notice
Criterion
:
Enrolment in a trade register
Description
:
The tenderer shall be a legally established company.
Criterion
:
Financial ratio
Description
:
Tenderers shall have sufficient financial strength to be able to fulfil the contract.
Criterion
:
Technicians or technical bodies to carry out the work
Description
:
Competence and professional capacity: Tenderers shall have the necessary capacity and expertise to fulfil the contract. Relevant deliveries and references: Tenderers shall have documented experience and competence to fulfil the contract. Quality assurance and control: Tenderers shall have and operate a good and efficient quality assurance system.
Criterion
:
Other economic or financial requirements
Description
:
Tenderers shall fulfil obligations connected to the payment of tax, employer contribution and value added tax (VAT).
Information about the second stage of a two-stage procedure
:
The procedure will take place in successive stages. At each stage, some participants
may be eliminated
5.1.11 Procurement documents
Address of the procurement documents
:
https://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=435225&B=
5.1.12 Terms of procurement
Terms of submission
:
Electronic submission
:
Required
Languages in which tenders or requests to participate may be submitted
:
Norwegian, English
Electronic catalogue
:
Allowed
Deadline for receipt of requests to participate
:
22/08/2025
10:00 +00:00
Terms of contract
:
The execution of the contract must be performed within the framework of sheltered
employment programmes
:
No
Conditions relating to the performance of the contract
:
Execution in accordance with the contract.
Financial arrangement
:
General payment terms connected to invoicing after delivery. C.f. the Contract Terms and the accompanying annexes.
5.1.15 Techniques
Framework agreement
:
No framework agreement
Information about the dynamic purchasing system
:
No dynamic purchase system
5.1.16 Further information, mediation and review
Review organisation
:
Oslo Tingrett
Information about review deadlines
:
Deadlines follow Norwegian legislation.
Organisation providing additional information about the procurement procedure
:
Norske tog AS
8. Organisations
8.1 ORG-0001
Official name
:
Norske tog AS
Registration number
:
917445060
Postal address
:
Postboks 1547 Vika
Town
:
Oslo
Postcode
:
0117
Country subdivision (NUTS)
:
Oslo
(
NO081
)
Country
:
Norway
Contact point
:
Lisa Sivertsen Bruheim
Telephone
:
+47 41262664
Roles of this organisation
:
Buyer
Organisation providing additional information about the procurement procedure
8.1 ORG-0002
Official name
:
Oslo Tingrett
Registration number
:
926725939
Town
:
Oslo
Postcode
:
0164
Country subdivision (NUTS)
:
Oslo
(
NO081
)
Country
:
Norway
Telephone
:
+47 22035200
Roles of this organisation
:
Review organisation
Notice information
Notice identifier/version
:
a35a7be5-df0f-4e66-a5b2-9c4e7dc22979
-
01
Form type
:
Competition
Notice type
:
Contract or concession notice â standard regime
Notice dispatch date
:
27/06/2025
09:21 +00:00
Notice dispatch date (eSender)
:
27/06/2025
10:01 +00:00
Languages in which this notice is officially available
:
English
Notice publication number
:
00419499-2025
OJ S issue number
:
122/2025
Publication date
:
30/06/2025