PRE MARKET ENGAGEMENT FOR TENDER FOR THE DIGITISATION AND DISPOSAL OF PLANNING RECORDS REF: 2526 TNDR RP 003 Pre Market Engagement***

***PRE-MARKET ENGAGEMENT EXERCISE*** PLEASE NOTE: The Pre-Market Engagement Questionnaire can be accessed in the eTendersNI CFT 1043 Documents area. Fermanagh and Omagh District Council (FODC) is currently considering whether to initiate a procurement process to establish a contract with a Supplier to digitise and dispose of records. This would establish …

CPV: 72512000 Document management services, 72212311 Document management software development services, 79999100 Scanning services
Place of execution:
PRE MARKET ENGAGEMENT FOR TENDER FOR THE DIGITISATION AND DISPOSAL OF PLANNING RECORDS REF: 2526 TNDR RP 003 Pre Market Engagement***
Awarding body:
Fermanagh and Omagh District Council
Award number:
2526 RP 003

1. Buyer

1.1 Buyer

Official name : Fermanagh and Omagh District Council
Legal type of the buyer : Local authority
Legal type of the competent authority : Local authority
The buyer is a contracting entity
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : PRE MARKET ENGAGEMENT FOR TENDER FOR THE DIGITISATION AND DISPOSAL OF PLANNING RECORDS REF: 2526 TNDR RP 003 Pre Market Engagement***
Description : ***PRE-MARKET ENGAGEMENT EXERCISE*** PLEASE NOTE: The Pre-Market Engagement Questionnaire can be accessed in the eTendersNI CFT 1043 Documents area. Fermanagh and Omagh District Council (FODC) is currently considering whether to initiate a procurement process to establish a contract with a Supplier to digitise and dispose of records. This would establish a contract with a supplier to collect, prepare, digitise and index hard copy planning records and safely dispose of the physical copies. This Pre Market Engagement exercise will also inform the Council of the availability of Frameworks when determining the final Procurement process. The Council is also wishing to explore a potential option for online access to the final digitised records for the public, which will generate revenue and overall enhance operational efficiencies, including cost reductions and ensuring the long-term integrity of historical records. The broad scope of the project is outlined in more detail in the Attached Questionnaire. Before commencing the procurement process, FODC is undertaking pre-market research and seeks to assess; • the level of market interest in participating, • the potential options available in the market, and • in particular the potential to make use of emerging technologies, including AI. No part of this process should be read as generating an expectation in relation to any future procurement process for this project. This market engagement exercise does not guarantee the commencement of a commercial competition resulting in monetary income or future outlay. **PLEASE NOTE: ALL COMPLETED QUESTIONNAIRES MUST BE SUBMITTED VIA THE eTendersNI PortaI.*** Respondees are not required to wait until the closing date to submit a response. PME QUESTIONNAIRE RESPONSES MAY BE SUBMITTED VIA THE ETENDERSNI CFT FODC 1043 MESSAGING FACILITY AT ANY TIME UP TO Mid-Day 12:00 on 7th October 2025
Internal identifier : 2526 RP 003

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72512000 Document management services
Additional classification ( cpv ): 72212311 Document management software development services
Additional classification ( cpv ): 79999100 Scanning services

2.1.2 Place of performance

Postal address : Townhall 2 Townhall Street
Town : Enniskillen
Postcode : BT74 7BA
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( ALZZZ )
Country : United Kingdom

2.1.3 Value

Estimated value excluding VAT : 250 000 Pound sterling

2.1.4 General information

Legal basis :
Other

5. Lot

5.1 Lot technical ID : LOT-0001

Title : PRE MARKET ENGAGEMENT FOR TENDER FOR THE DIGITISATION AND DISPOSAL OF PLANNING RECORDS REF: 2526 TNDR RP 003 Pre Market Engagement***
Description : ***PRE-MARKET ENGAGEMENT EXERCISE*** PLEASE NOTE: The Pre-Market Engagement Questionnaire can be accessed in the eTendersNI CFT 1043 Documents area. Fermanagh and Omagh District Council (FODC) is currently considering whether to initiate a procurement process to establish a contract with a Supplier to digitise and dispose of records. This would establish a contract with a supplier to collect, prepare, digitise and index hard copy planning records and safely dispose of the physical copies. This Pre Market Engagement exercise will also inform the Council of the availability of Frameworks when determining the final Procurement process. The Council is also wishing to explore a potential option for online access to the final digitised records for the public, which will generate revenue and overall enhance operational efficiencies, including cost reductions and ensuring the long-term integrity of historical records. The broad scope of the project is outlined in more detail in the Attached Questionnaire. Before commencing the procurement process, FODC is undertaking pre-market research and seeks to assess; • the level of market interest in participating, • the potential options available in the market, and • in particular the potential to make use of emerging technologies, including AI. No part of this process should be read as generating an expectation in relation to any future procurement process for this project. This market engagement exercise does not guarantee the commencement of a commercial competition resulting in monetary income or future outlay.**PLEASE NOTE: ALL COMPLETED QUESTIONNAIRES MUST BE SUBMITTED VIA THE eTendersNI PortaI.*** Respondees are not required to wait until the closing date to submit a response. PME QUESTIONNAIRE RESPONSES MAY BE SUBMITTED VIA THE ETENDERSNI CFT MESSAGING FACILITY AT ANY TIME UP TO Mid-Day 12:00 on 7th October 2025
Internal identifier : 1

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72512000 Document management services

5.1.2 Place of performance

Postal address : Townhall 2 Townhall Street BT74 7BA
Town : Enniskillen
Postcode : BT74 7BA
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( LTZZZ )
Country : Ireland
Additional information :

5.1.5 Value

Estimated value excluding VAT : 287 500 Euro

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Address for submission : https://etendersni.gov.uk/
Languages in which tenders or requests to participate may be submitted : English
Deadline for receipt of answers : 07/10/2025 12:00 +01:00

5.1.16 Further information, mediation and review

Review organisation : The High Court of Justice
Organisation providing additional information about the procurement procedure : Fermanagh and Omagh District Council
Organisation providing offline access to the procurement documents : Fermanagh and Omagh District Council

8. Organisations

8.1 ORG-0001

Official name : Fermanagh and Omagh District Council
Registration number : PJCN-3856-DJJN
Department : Procurement
Town : Enniskillen
Postcode : BT74 7BA
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents

8.1 ORG-0002

Official name : The High Court of Justice
Registration number : The High Court of Justice
Department : Procurement
Postal address : Royal Courts of Justice
Town : Belfast
Postcode : BT1 3JF
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( ALZZZ )
Country : Ireland
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : b2dcb75b-e455-4eda-b4c9-f2f5a56123d9 - 01
Form type : Consultation
Notice type : Pre-market consultation notice
Notice dispatch date : 18/09/2025 14:14 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00617367-2025
OJ S issue number : 181/2025
Publication date : 22/09/2025