Media conversion of the paper archive from the period 1989-1996

The purpose of the media conversion of the paper-based archive is to replace the paper originals with a fully fledged digital copy, and that the paper originals shall be destroyed after the media conversion and quality control have been carried out. The archives shall be available in digital format to …

CPV: 92512000 Archive services, 92510000 Library and archive services
Deadline:
Oct. 21, 2025, 10 a.m.
Deadline type:
Submitting a bid
Place of execution:
Media conversion of the paper archive from the period 1989-1996
Awarding body:
Norad – Direktoratet for utviklingssamarbeid
Award number:
2502942

1. Buyer

1.1 Buyer

Official name : Norad – Direktoratet for utviklingssamarbeid
Legal type of the buyer : Body governed by public law, controlled by a central government authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Media conversion of the paper archive from the period 1989-1996
Description : The purpose of the media conversion of the paper-based archive is to replace the paper originals with a fully fledged digital copy, and that the paper originals shall be destroyed after the media conversion and quality control have been carried out. The archives shall be available in digital format to the Norwegian National Archives, but they can also be made available for and suitable for further use by the archive creator as per the information value and use. The archive consists of 470 shelf metres from the period 1989-1996 and is in archive boxes. The assignment shall be carried out at the Tenderer within Norway ́s borders. The contracting authority will ensure packing and transport on pallets of archives to the Supplier. The archive was then cleared and prepared for delivery. The tenderers can attend a joint inspection of Bygdøy Allé 2, Oslo.
Procedure identifier : c44ea543-5581-49fb-938d-915fe4ad67c9
Internal identifier : 2502942
Type of procedure : Open
Main features of the procedure : The contract will be awarded in accordance with the open tender contest procedure, cf. FOA § 8-3. The contracting authority plans to choose tenders on the basis of an assessment of the tenders as they are at the tender deadline. Dialogue in the form of clarifications or corrections will be carried out in accordance with the needs that may occur.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92512000 Archive services
Additional classification ( cpv ): 92510000 Library and archive services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country

2.1.4 General information

Legal basis :
Directive 2014/24/EU

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Procurement Document

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Media conversion of the paper archive from the period 1989-1996
Description : The purpose of the media conversion of the paper-based archive is to replace the paper originals with a fully fledged digital copy, and that the paper originals shall be destroyed after the media conversion and quality control have been carried out. The archives shall be available in digital format to the Norwegian National Archives, but they can also be made available for and suitable for further use by the archive creator as per the information value and use. The archive consists of 470 shelf metres from the period 1989-1996 and is in archive boxes. The assignment shall be carried out at the Tenderer within Norway ́s borders. The contracting authority will ensure packing and transport on pallets of archives to the Supplier. The archive was then cleared and prepared for delivery. The tenderers can attend a joint inspection of Bygdøy Allé 2, Oslo.
Internal identifier : 2502942

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 92512000 Archive services
Additional classification ( cpv ): 92510000 Library and archive services
Options :
Description of the options : Norad has an option for ordering the same service for the following archive material, totalling approx. 100 shelf metres: 1992-1999 - 10.5 m2 1963-1996 - 65.7 1997-2003 - 25th year

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information :

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : Norwegian

5.1.12 Terms of procurement

Terms of submission :
Languages in which tenders or requests to participate may be submitted : Norwegian
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 21/10/2025 10:00 +00:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
A non-disclosure agreement is required : yes
Additional information about the non-disclosure agreement : Personnel who shall carry out the assignment can be asked to sign the attached confidentiality statement, annex 4, before they can start the work. This will be done in connection with the Contracting Authority signing the contract with the chosen tenderer.
Electronic invoicing : Required
Electronic ordering will be used : no
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : KOFA - Klagenemnda for offentlige anskaffelser
Organisation providing offline access to the procurement documents : Norad – Direktoratet for utviklingssamarbeid
Organisation receiving requests to participate : Norad – Direktoratet for utviklingssamarbeid
Organisation processing tenders : Norad – Direktoratet for utviklingssamarbeid

8. Organisations

8.1 ORG-0001

Official name : Norad – Direktoratet for utviklingssamarbeid
Registration number : 971277882
Postal address : Pb 1303 Vika
Town : Oslo
Postcode : 0112
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Joanna Gozdyra
Telephone : +47 12345
Internet address : https://www.norad.no
Roles of this organisation :
Buyer
Central purchasing body acquiring supplies and/or services intended for other buyers
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : KOFA - Klagenemnda for offentlige anskaffelser
Registration number : 918195548
Postal address : Zander Kaaes gate 7 / Postboks 511 Sentrum
Town : Bergen
Postcode : 5015
Country subdivision (NUTS) : Vestland ( NO0A2 )
Country : Norway
Telephone : +47 55193000
Internet address : http://www.kofa.no/
Roles of this organisation :
Review organisation

Notice information

Notice identifier/version : c9a48125-7920-49b1-a800-df9daa4a8cfb - 01
Form type : Competition
Notice type : Contract notice – light regime
Notice dispatch date : 30/09/2025 09:45 +00:00
Notice dispatch date (eSender) : 30/09/2025 10:00 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00641965-2025
OJ S issue number : 188/2025
Publication date : 01/10/2025