Management System For Childcare

The City of Reykjavik is seeking a modern, scalable and user-friendly Management System to support the daily operations of preschools, daycare providers, summer activities programs and after-school programs. The system will streamline key administrative and communication processes, including application handling, waitlist management, billing, attendance tracking, staff-to-child ratio monitoring, group organization, …

CPV: 48000000 Software package and information systems
Place of execution:
Management System For Childcare
Awarding body:
Reykjavik Procurement Office
Award number:
16174

1. Buyer

1.1 Buyer

Official name : Reykjavik Procurement Office
Legal type of the buyer : Local authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Management System For Childcare
Description : The City of Reykjavik is seeking a modern, scalable and user-friendly Management System to support the daily operations of preschools, daycare providers, summer activities programs and after-school programs. The system will streamline key administrative and communication processes, including application handling, waitlist management, billing, attendance tracking, staff-to-child ratio monitoring, group organization, and parent engagement. It should ensure compliance with data privacy regulations (such as GDPR), and support accessibility for all user groups. A key requirement is that the system be fully integrable into the City’s digital infrastructure, including single sign-on (SSO) and via “Mínar síður” (My Pages), and customizable to reflect Reykjavík’s branding. The solution should be available both as a web-based interface and mobile application, enabling real-time interaction between staff, parents, and administrators. Please documentation for further details.
Internal identifier : 16174

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems

2.1.3 Value

Estimated value excluding VAT : 1 Iceland króna

2.1.4 General information

Legal basis :
Directive 2014/24/EU

3. Part

3.1 Part technical ID : PAR-0000

Title : Management System For Childcare
Description : The City of Reykjavik is seeking a modern, scalable and user-friendly Management System to support the daily operations of preschools, daycare providers, summer activities programs and after-school programs. The system will streamline key administrative and communication processes, including application handling, waitlist management, billing, attendance tracking, staff-to-child ratio monitoring, group organization, and parent engagement. It should ensure compliance with data privacy regulations (such as GDPR), and support accessibility for all user groups. A key requirement is that the system be fully integrable into the City’s digital infrastructure, including single sign-on (SSO) and via “Mínar síður” (My Pages), and customizable to reflect Reykjavík’s branding. The solution should be available both as a web-based interface and mobile application, enabling real-time interaction between staff, parents, and administrators. Please documentation for further details.
Internal identifier : 16174

3.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48000000 Software package and information systems

3.1.4 Value

Estimated value excluding VAT : 1 Iceland króna

3.1.7 Terms of procurement

The execution of the contract must be performed within the framework of sheltered employment programmes : No

3.1.9 Further information, mediation and review

Mediation organisation : Reykjavik Procurement Office
Review organisation : Reykjavik Procurement Office
Organisation providing additional information about the procurement procedure : Reykjavik Procurement Office
Organisation receiving requests to participate : Reykjavik Procurement Office
Organisation processing tenders : Reykjavik Procurement Office

8. Organisations

8.1 ORG-0001

Official name : Reykjavik Procurement Office
Registration number : 530269-7609
Postal address : Borgartun 12-14
Town : Reykjavik
Postcode : 105
Country subdivision (NUTS) : Höfuðborgarsvæði ( IS001 )
Country : Iceland
Contact point : utbod@reykjavik.is
Telephone : +354 4111040
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate
Review organisation

8.1 ORG-0002

Official name : Reykjavik Procurement Office
Registration number : 530269-7609
Postal address : Borgartun 12-14
Town : Reykjavik
Postcode : 105
Country subdivision (NUTS) : Höfuðborgarsvæði ( IS001 )
Country : Iceland
Contact point : utbod@reykjavik.is
Telephone : +354 4111040
Internet address : http://utbod.reykjavik.is/
Roles of this organisation :
Mediation organisation

8.1 ORG-0003

Official name : Reykjavik Procurement Office
Registration number : 530269-7609
Postal address : Borgartun 12-14
Town : Reykjavik
Postcode : 105
Country subdivision (NUTS) : Höfuðborgarsvæði ( IS001 )
Country : Iceland
Contact point : utbod@reykjavik.is
Telephone : +354 4111040
Internet address : http://utbod.reykjavik.is/
Roles of this organisation :
Organisation processing tenders

Notice information

Notice identifier/version : 823048d6-f526-404b-82fc-ffca27e8d25c - 01
Form type : Planning
Notice type : Prior information notice or a periodic indicative notice used only for information
Notice dispatch date : 26/06/2025 17:23 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00420547-2025
OJ S issue number : 122/2025
Publication date : 30/06/2025
Estimated date of publication of a contract notice within this procedure : 20/08/2026