Knowledge Management Support Services

The purpose of this service contract is to support FPI in strengthening existing and establishing new sustainable and systematic mechanisms and processes to foster, capture, use and disseminate knowledge more effectively in the areas of rapid response, and conflict prevention, peacebuilding and crisis preparedness. This will be primarily achieved through …

CPV: 73000000 Research and development services and related consultancy services, 71241000 Feasibility study, advisory service, analysis, 71621000 Technical analysis or consultancy services, 79416000 Public relations services, 79950000 Exhibition, fair and congress organisation services, 79952000 Event services, 80510000 Specialist training services, 79419000 Evaluation consultancy services
Place of execution:
Knowledge Management Support Services
Awarding body:
European Commission, FPI - Service for Foreign Policy Instruments
Award number:
EC-FPI/2024/EA-RP/0013

1. Buyer

1.1 Buyer

Official name : European Commission, FPI - Service for Foreign Policy Instruments
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Knowledge Management Support Services
Description : The purpose of this service contract is to support FPI in strengthening existing and establishing new sustainable and systematic mechanisms and processes to foster, capture, use and disseminate knowledge more effectively in the areas of rapid response, and conflict prevention, peacebuilding and crisis preparedness. This will be primarily achieved through the provision of technical expertise in four interlinked areas, namely: knowledge management and research; monitoring and evaluation; events management; and communication and visibility, as follows: • Knowledge Management & Research: Knowledge production and capture are effectively strengthened, and individual and institutional experiences, good practices and knowledge better harnessed, including through the provision of external analyses and research (both desk and on the ground), and through contributions and in complement to existing EU analyses and data gathering processes (including but not limited to conflict analysis screening, structural country assessments, and sector evaluations, and in close coordination with relevant EU services, including DG INTPA, DG NEAR, DG ECHO, the EEAS and JRC). • Monitoring & Evaluation: Independent high-quality monitoring and evaluation of FPI crisis response, conflict prevention and peacebuilding actions, including the identification of lessons learned and recommendations, is undertaken, taking into account the added value and specificities of FPI, and their connectedness, complementarity and coherence with other EU and non-EU interventions. • Events: The sharing, gathering and exchange of information, analyses, and lessons learned, and the capacities of staff are strengthened through the organisation of relevant and high-quality events. • Communication & Visibility: Awareness, visibility and understanding of FPI’s work internally and across relevant European Commission services, as well as within the EU Member States, partner countries and organisations in the fields of rapid response, conflict prevention, security and peace, and in support to democracy, human dignity and the rule of law, including at very short notice and in demanding circumstances such as post-disaster and conflict zones, is strengthened.
Procedure identifier : a26ce1a0-02ed-46f5-a538-3ef9625e8101
Previous notice : 295578-2024
Internal identifier : EC-FPI/2024/EA-RP/0013
Type of procedure : Restricted

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 6 000 000 Euro

2.1.4 General information

Additional information : Repetition of similar services/works Provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 100% of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.
Legal basis :
Regulation (EU, Euratom) 2024/2509

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Knowledge Management Support Services
Description : The purpose of this service contract is to support FPI in strengthening existing and establishing new sustainable and systematic mechanisms and processes to foster, capture, use and disseminate knowledge more effectively in the areas of rapid response, and conflict prevention, peacebuilding and crisis preparedness. This will be primarily achieved through the provision of technical expertise in four interlinked areas, namely: knowledge management and research; monitoring and evaluation; events management; and communication and visibility, as follows: • Knowledge Management & Research: Knowledge production and capture are effectively strengthened, and individual and institutional experiences, good practices and knowledge better harnessed, including through the provision of external analyses and research (both desk and on the ground), and through contributions and in complement to existing EU analyses and data gathering processes (including but not limited to conflict analysis screening, structural country assessments, and sector evaluations, and in close coordination with relevant EU services, including DG INTPA, DG NEAR, DG ECHO, the EEAS and JRC). • Monitoring & Evaluation: Independent high-quality monitoring and evaluation of FPI crisis response, conflict prevention and peacebuilding actions, including the identification of lessons learned and recommendations, is undertaken, taking into account the added value and specificities of FPI, and their connectedness, complementarity and coherence with other EU and non-EU interventions. • Events: The sharing, gathering and exchange of information, analyses, and lessons learned, and the capacities of staff are strengthened through the organisation of relevant and high-quality events. • Communication & Visibility: Awareness, visibility and understanding of FPI’s work internally and across relevant European Commission services, as well as within the EU Member States, partner countries and organisations in the fields of rapid response, conflict prevention, security and peace, and in support to democracy, human dignity and the rule of law, including at very short notice and in demanding circumstances such as post-disaster and conflict zones, is strengthened.
Internal identifier : EC-FPI/2024/EA-RP/0013

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services
Additional classification ( cpv ): 71241000 Feasibility study, advisory service, analysis
Additional classification ( cpv ): 71621000 Technical analysis or consultancy services
Additional classification ( cpv ): 79416000 Public relations services
Additional classification ( cpv ): 79950000 Exhibition, fair and congress organisation services
Additional classification ( cpv ): 79952000 Event services
Additional classification ( cpv ): 80510000 Specialist training services
Additional classification ( cpv ): 79419000 Evaluation consultancy services
Options :
Description of the options : provided they are in conformity with the basic project, new services or works consisting in the repetition of similar services or works, may be entrusted up to 100 % of the initial contract to the initial contractor by negotiated procedure without prior publication of a contract notice.

5.1.2 Place of performance

Anywhere
Additional information : The contract will be performed in All Countries

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 6 000 000 Euro

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 80
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 20

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Commission, FPI - Service for Foreign Policy Instruments
Organisation signing the contract : European Commission, FPI - Service for Foreign Policy Instruments

6. Results

Value of all contracts awarded in this notice : 5 692 400 Euro

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.

6.1.2 Information about winners

Winner :
Leader of tendering party : KOMIS
Official name : NIRAS AS EREVNITIKO PANEPISTIMIAKO INSTITOUTO SYSTIMATON EPIKOINONION KAI YPOLOGISTON
Tender :
Tender identifier : Joint tender led by KOMIS
Identifier of lot or group of lots : LOT-0001
Value of the tender : 5 692 400 Euro
Subcontracting : No
Contract information :
Identifier of the contract : NDICI STABILITY/2025/483-943
Date on which the winner was chosen : 03/04/2025
Date of the conclusion of the contract : 22/07/2025
Information about European Union funds
Name of EU-financed project or programme : Neighbourhood, Development and International Cooperation Instrument (NDICI) (2021/2027)
Organisation signing the contract : European Commission, FPI - Service for Foreign Policy Instruments

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 7

8. Organisations

8.1 ORG-0001

Official name : European Commission, FPI - Service for Foreign Policy Instruments
Registration number : COM
Department : FPI.2 - Rapid Response Africa & Middle East
Postal address : Rond Point Robert Schuman 9A
Town : Brussels
Postcode : B-1049
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures
Organisation signing the contract

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : KOMIS
Size of the economic operator : Large
Registration number : BE0898489917
Postal address : RUE D'EGMONT 15 BOITE 4
Town : BRUXELLES
Postcode : 1000
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( BEZZZ )
Country : Belgium
Telephone : +3222897000
Roles of this organisation :
Tenderer
Group leader
Winner of these lots : LOT-0001

8.1 ORG-0005

Official name : NIRAS AS
Size of the economic operator : Large
Registration number : DK37295728
Postal address : SORTEMOSEVEJ 19
Town : ALLEROED
Postcode : 3450
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( DKZZZ )
Country : Denmark
Telephone : +45 48104200
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

8.1 ORG-0006

Official name : EREVNITIKO PANEPISTIMIAKO INSTITOUTO SYSTIMATON EPIKOINONION KAI YPOLOGISTON
Size of the economic operator : Large
Registration number : EL090162593
Postal address : PATISION 42
Town : ATHINA
Postcode : 106 82
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( ELZZZ )
Country : Greece
Telephone : +302107723903
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

Notice information

Notice identifier/version : 99c6e0eb-205f-4f63-855a-32a25c99e22f - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 28/08/2025 09:39 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00566343-2025
OJ S issue number : 165/2025
Publication date : 29/08/2025