INVITATION TO PARTICIPATE: Identity and Access Management

Procurement targets were services related to system, design, delivery, and support service of an Identity governance and administration (IGA) solution. The objectives for the solution included: • Simplify the current architecture. • Enhance access review capabilities. • Increase self-service functionalities. • Increase role-based access control functionalities. • Ensure service catalog …

CPV: 72000000 IT services: consulting, software development, Internet and support, 48000000 Software package and information systems
Place of execution:
INVITATION TO PARTICIPATE: Identity and Access Management
Awarding body:
VTT Technical Research Centre of Finland Ltd
Award number:
Reg. no. 19/206/2025

1. Buyer

1.1 Buyer

Official name : VTT Technical Research Centre of Finland Ltd
Legal type of the buyer : Public undertaking
Activity of the contracting authority : Economic affairs

2. Procedure

2.1 Procedure

Title : INVITATION TO PARTICIPATE: Identity and Access Management
Description : Procurement targets were services related to system, design, delivery, and support service of an Identity governance and administration (IGA) solution. The objectives for the solution included: • Simplify the current architecture. • Enhance access review capabilities. • Increase self-service functionalities. • Increase role-based access control functionalities. • Ensure service catalog and architecture support both research and business needs. • Fulfill certification and regulatory requirements such as ISO27001 and GDPR. The object of the procurement was described in more detail in the annexes of this invitation to participate.
Procedure identifier : ff11a457-9d10-43f0-a330-175e83c03c47
Previous notice : ca7fbc51-b63f-43bc-a5cd-c20d87a9f593-01
Internal identifier : Reg. no. 19/206/2025
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no
Main features of the procedure : Procurement Procedure is Negotiation Procurement Exceeding the EU Threshold. The procurement procedure is a negotiated procedure because VTT needs cannot be fullfilled without modifying present solutions. Solutions involves planning and innovative organinizing. Grounds for decision: 1397/2016 Act on Public Procurement and Concession Contracts, section 34. No compensation will be paid to candidates for participating in the procurement procedure. The preliminary schedule for the procurement procedure is described in Appendix 3 of the invitation to participate, titled 'Invitation to negotiate_draft". The stages of the procurement procedure are described below: 1. APPLICATION PHASE In the first stage of the procurement procedure, candidates are requested to submit request to participate for the participation procedure. To submit a request to participate, the candidate must fulfill all the requirements and conditions set forth in the invitation to participate documents. VTT reserves the right to reject any candidate who does not meet all the requirements and accept all the conditions. VTT selects three (3) candidates from those who have submitted request to participate and meet the requirements, unless there are fewer suitable candidates than three (3). If there are more candidates, they are ranked according to the criteria described in the section “Basis for Decision Making". VTT verifies the suitability of candidates based on the request to participate. VTT may request candidates to provide further details regarding their request to participate. 2. NEGOTIATION PHASE VTT sends selected candidates invitation to negotiate and preliminary invitation to tender. Selected candidates will submit a preliminary tender as described in the preliminary invitation to tender. VTT and selected candidates will negotiate separately the solutions that are presented in draft tenders and fulfill VTT's needs and defined requirements for the preliminary invitation for tender. 3. NOTICE FOR ENDING NEGOTIATIONS AND FINAL INVITATION TO TENDER VTT sends final invitation to tender to candidates who have participated in negotiations. The tenderers submit to VTT the questions conserning the invitation to tender. VTT gives answers to the above mentioned questions. The tenderers submit the final tenders. 4. THE EVALUATION OF THE TENDERS VTT will compare tenders based on the criteria described in the final invitation to tender. 5. PROCUREMENT DECISION AND NOTIFICATION 6. CONTRACT PHASE VTT initiates contract negotiations with the winning tenderer to address any remaining details. VTT reserves the right to begin negotiations with the next-ranked tenderer if a mutually acceptable outcome consistent with the final invitation to tender and the tender cannot be reached within a reasonable timeframe with the winning tenderer.

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems

2.1.2 Place of performance

Country : Finland
Anywhere in the given country

2.1.3 Value

Estimated value excluding VAT : 700 000 Euro

2.1.4 General information

Additional information : Contract is valid until further notice.
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0000

Title : INVITATION TO PARTICIPATE: Identity and Access Management
Description : Procurement targets were services related to system, design, delivery, and support service of an Identity governance and administration (IGA) solution. The objectives for the solution included: • Simplify the current architecture. • Enhance access review capabilities. • Increase self-service functionalities. • Increase role-based access control functionalities. • Ensure service catalog and architecture support both research and business needs. • Fulfill certification and regulatory requirements such as ISO27001 and GDPR. The object of the procurement was described in more detail in the annexes of this invitation to participate.
Internal identifier : Reg. no. 19/206/2025

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 48000000 Software package and information systems

5.1.2 Place of performance

Country : Finland
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Other duration : Unlimited

5.1.5 Value

Estimated value excluding VAT : 700 000 Euro

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : Contract is valid until further notice.

5.1.10 Award criteria

Criterion :
Type : Quality
Name : Referenssit
Description : Grounds for decision, candidate selection criteria is described in invitation to participate.
Description of the method to be used if weighting cannot be expressed by criteria : grounds for decision in invitation to participate.

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Markkinaoikeus
Information about review deadlines : Muutoksenhakuaika määräytyy hankintalain (1397/2016) mukaisesti.
Organisation providing additional information about the procurement procedure : VTT Technical Research Centre of Finland Ltd

6. Results

6.1 Result lot ldentifier : LOT-0000

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : Other

6.1.4 Statistical information

Summary of the review requests the buyer received :
Number of complainants : 0
Received tenders or requests to participate :
Type of received submissions : Requests to participate
Number of tenders or requests to participate received : 8

8. Organisations

8.1 ORG-0001

Official name : Markkinaoikeus
Registration number : 3006157-6
Postal address : Radanrakentajantie 5
Town : Helsinki
Postcode : 00520
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Telephone : +358 295643300
Roles of this organisation :
Review organisation

8.1 ORG-0002

Official name : VTT Technical Research Centre of Finland Ltd
Registration number : 2647375-4
Postal address : P.O. Box 1000, VTT
Town : Espoo
Postcode : 02044
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : VTT Technical Research Centre of Finland Ltd
Telephone : +358 20722111
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure

8.1 ORG-0003

Official name : Hansel Oy (Hilma)
Registration number : FI09880841
Postal address : Mannerheiminaukio 1a
Town : Helsinki
Postcode : 00100
Country subdivision (NUTS) : Helsinki-Uusimaa ( FI1B1 )
Country : Finland
Contact point : eSender
Telephone : 029 55 636 30
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 975d8dd8-82c4-47a0-b5aa-feae36d1f22b - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 20/08/2025 11:10 +00:00
Notice dispatch date (eSender) : 20/08/2025 11:10 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00545074-2025
OJ S issue number : 159/2025
Publication date : 21/08/2025