Intention notice - R00856 Web based interaction room (Project Hotel)

Intention notice - R00856 Web based interaction room (Project Hotel) The Norwegian Defence Estates Agency entered into a contract with Tribia AS for the delivery of a web based interaction room (project hotel). The agreement period is 3 years, with an option for an extension for a further 3 years. …

CPV: 72260000 Software-related services, 72000000 IT services: consulting, software development, Internet and support, 72200000 Software programming and consultancy services, 72310000 Data-processing services
Place of execution:
Intention notice - R00856 Web based interaction room (Project Hotel)
Awarding body:
Forsvarsbygg
Award number:
2020/2414

1. Buyer

1.1 Buyer

Official name : Forsvarsbygg

2. Procedure

2.1 Procedure

Title : Intention notice - R00856 Web based interaction room (Project Hotel)
Description : Intention notice - R00856 Web based interaction room (Project Hotel) The Norwegian Defence Estates Agency entered into a contract with Tribia AS for the delivery of a web based interaction room (project hotel). The agreement period is 3 years, with an option for an extension for a further 3 years. The Norwegian Defence Estates Agency currently needs to extend this agreement for a further 1 year, with an option to extend for a further 1 year (1+1).
Procedure identifier : 4aab8784-92e1-43a5-bbc2-3b0c6bbe1580
Internal identifier : 2020/2414
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72310000 Data-processing services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - The contracting authority can, in accordance with the Public Procurement Regulations § 13-4 letter b, carry out a procurement without a competition if the procurement concerns services that only a particular supplier can deliver because 1) competition is impossible for technical reasons and/or 2) the tenderer has the sole right, including intellectual property rights.

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Intention notice - R00856 Web based interaction room (Project Hotel)
Description : Intention notice - R00856 Web based interaction room (Project Hotel) The Norwegian Defence Estates Agency entered into a contract with Tribia AS for the delivery of a web based interaction room (project hotel). The agreement period is 3 years, with an option for an extension for a further 3 years. The Norwegian Defence Estates Agency currently needs to extend this agreement for a further 1 year, with an option to extend for a further 1 year (1+1).
Internal identifier : 2020/2414

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72000000 IT services: consulting, software development, Internet and support
Additional classification ( cpv ): 72200000 Software programming and consultancy services
Additional classification ( cpv ): 72310000 Data-processing services

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information :

5.1.6 General information

The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.16 Further information, mediation and review

Review organisation : Oslo tingrett

6. Results

Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of exclusive rights, including intellectual property rights
Other justification : The contracting authority can, in accordance with the Public Procurement Regulations § 13-4 letter b, carry out a procurement without a competition if the procurement concerns services that only a particular supplier can deliver because 1) competition is impossible for technical reasons and/or 2) the tenderer has the sole right, including intellectual property rights. The project hotel system collects and manages data and documentation from a construction project. This ensures that all project participants, designers, builders and contractors have access to the correct version of the documents and data. The system includes project implementation, document exchange and archiving and receipt of MOM documentation for approx. 470 projects with 2,000 users. The Norwegian Defence Estates Agency has specially adapted integrations in the system that must be maintained. The Norwegian Defence Estates Agency uses predefined work flow related to certifications, handling changes and quality assurance. The system ensures that documents are controlled and certified in accordance with internal and external requirements. Functionality has been removed from being able to stop all case handling in ongoing ungraded projects, and in addition, it can lead to considerable financial losses by manually handling documentation. The procurement of a new system requires considerable planning and time to ensure a proper transition. As the agreement expires in April 2026, there is a need to continue the current system. The Norwegian Defence Estates Agency is working on alternatives for how to cover the need for Project Hotel through new procurement or other alternative solutions, an extension of the current agreement represents the alternative that best safeguards the objective of effective use of society ́s resources cf. The Public Procurement Act § 1 and the principle of proper management in accordance with the Public Administration Act until this work is completed. The Norwegian Defence Estates Agency intends to enter into a contract with Tribia AS as they are the sole supplier and have the immaterial rights to the current project hotel system.

6.1 Result lot ldentifier : LOT-0000

6.1.2 Information about winners

Winner :
Official name : Tribia AS
Tender :
Tender identifier : R00856
Identifier of lot or group of lots : LOT-0000
Contract information :
Identifier of the contract : R00856

8. Organisations

8.1 ORG-0001

Official name : Forsvarsbygg
Registration number : 975950662
Postal address : Grev Wedels plass 5
Town : OSLO
Postcode : 0151
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Contact point : Mats Øverås
Telephone : 9028285
Internet address : http://www.forsvarsbygg.no
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Tribia AS
Town : Oslo
Postcode : 0275
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000

8.1 ORG-0003

Official name : Oslo tingrett
Town : Oslo
Postcode : 0164
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Roles of this organisation :
Review organisation

Notice information

Notice identifier/version : db9f573f-a488-4596-9b4f-3466b2e1db27 - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 13/10/2025 11:47 +00:00
Notice dispatch date (eSender) : 13/10/2025 12:03 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00672607-2025
OJ S issue number : 197/2025
Publication date : 14/10/2025