Intention notice - Free-standing archive core

Nordre Follo municipality intends to enter into a contract with Documaster AS for the establishment of a cloud service (SaaS) for the free-standing archive core, which is included in the municipality ́s work against general documentation management with a joint function based classification system and seamless archiving. Nordre Follo municipality …

CPV: 72268000 Software supply services, 48000000 Software package and information systems, 48400000 Business transaction and personal business software package, 72220000 Systems and technical consultancy services, 72260000 Software-related services, 72266000 Software consultancy services, 72410000 Provider services
Place of execution:
Intention notice - Free-standing archive core
Awarding body:
NORDRE FOLLO KOMMUNE
Award number:
25/58886

1. Buyer

1.1 Buyer

Official name : NORDRE FOLLO KOMMUNE

2. Procedure

2.1 Procedure

Title : Intention notice - Free-standing archive core
Description : Nordre Follo municipality intends to enter into a contract with Documaster AS for the establishment of a cloud service (SaaS) for the free-standing archive core, which is included in the municipality ́s work against general documentation management with a joint function based classification system and seamless archiving.
Procedure identifier : af6845b8-bc10-4e10-9c60-458979c6f34e
Internal identifier : 25/58886
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 72220000 Systems and technical consultancy services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72266000 Software consultancy services
Additional classification ( cpv ): 72410000 Provider services

2.1.2 Place of performance

Country subdivision (NUTS) : Akershus ( NO084 )
Country : Norway

2.1.4 General information

Legal basis :
Directive 2014/24/EU
Anskaffelsesforskriften - The terms for the procurement without a competition will be seen as fulfilled, cf. The Public Procurement Regulations § 13-4 letter b).

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Intention notice - Free-standing archive core
Description : Nordre Follo municipality intends to enter into a contract with Documaster AS for the establishment of a cloud service (SaaS) for the free-standing archive core, which is included in the municipality ́s work against general documentation management with a joint function based classification system and seamless archiving.
Internal identifier : 25/58886

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 72268000 Software supply services
Additional classification ( cpv ): 48000000 Software package and information systems
Additional classification ( cpv ): 48400000 Business transaction and personal business software package
Additional classification ( cpv ): 72220000 Systems and technical consultancy services
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72266000 Software consultancy services
Additional classification ( cpv ): 72410000 Provider services

5.1.2 Place of performance

Country subdivision (NUTS) : Akershus ( NO084 )
Country : Norway
Additional information :

5.1.6 General information

The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.16 Further information, mediation and review

Review organisation : Follo og nordre Østfold tingrett

6. Results

Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of exclusive rights, including intellectual property rights
Other justification : The contracting authority has carried out market surveys to seven tenderers in the first half of 2025 with the intention of uncovering who offers free-standing archive core in the market. The issue was based on the national archiver ́s list of certified Noark5 cores. After the deadline for responding to the market survey expired, we received responses from five different tenderers. In the spring we entered into direct dialogue with the different suppliers in order to understand the solution better. This revealed that there was only one supplier who effectively met all of our requirements for free-standing archive core. After an overall assessment, only Documaster AS was able to deliver a free-standing archive core with the following functionality: The archive core must have developed standard integrations with most of our professional systems. Archive core must have functionality to handle access requests. The terms for the procurement without a competition will be seen as fulfilled, cf. The Public Procurement Regulations § 13-4 letter b).

6.1 Result lot ldentifier : LOT-0000

6.1.2 Information about winners

Winner :
Official name : Documaster AS
Tender :
Tender identifier : Frittstående arkivkjerne - tilbud
Identifier of lot or group of lots : LOT-0000
Contract information :
Identifier of the contract : Frittstående arkivkjerne

8. Organisations

8.1 ORG-0001

Official name : NORDRE FOLLO KOMMUNE
Registration number : 922092648
Postal address : Idrettsveien 8
Town : SKI
Postcode : 1400
Country subdivision (NUTS) : Akershus ( NO084 )
Country : Norway
Contact point : Tove Seigerud Sjølund
Telephone : 91392798
Roles of this organisation :
Buyer

8.1 ORG-0002

Official name : Follo og nordre Østfold tingrett
Registration number : 926 725 920
Department : 926 725 920
Postal address : Postboks 64
Town : Ski
Postcode : 1401
Country subdivision (NUTS) : Akershus ( NO084 )
Country : Norway
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Documaster AS
Size of the economic operator : Medium
Registration number : 995475383
Town : Oslo
Postcode : 0278
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
The winner is listed on a regulated market

Notice information

Notice identifier/version : 328b3e3a-c444-4c4b-baed-9c6106c65557 - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 10/10/2025 12:21 +00:00
Notice dispatch date (eSender) : 10/10/2025 13:40 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00674089-2025
OJ S issue number : 197/2025
Publication date : 14/10/2025