HEBT Charge Stripper

The HEBT charge stripper, that is to be procured with this tender, is a device designed to strip electrons from beam ions in order to produce ion beams with defined charge states for FAIR. This device will be positioned behind the heavy ion synchrotron SIS18, in the first beamline arc …

CPV: 31643000 Particle accelerators, 42990000 Miscellaneous special-purpose machinery
Place of execution:
HEBT Charge Stripper
Awarding body:
FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Award number:
35/2600028599FAIR

1. Buyer

1.1 Buyer

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : HEBT Charge Stripper
Description : The HEBT charge stripper, that is to be procured with this tender, is a device designed to strip electrons from beam ions in order to produce ion beams with defined charge states for FAIR. This device will be positioned behind the heavy ion synchrotron SIS18, in the first beamline arc towards the FAIR facility. It consists of several fast and slow actuators to move thin foils in and outside of the ionbeam path, as well as a dedicated controller rack. As part of the beam vacuum system of FAIR, the charge stripper must meet various special requirements in terms of applicability in UHV systems. The actuators are controlled by a dedicated controller in an electronics rack, which is placed further away from the beamline due to radiation issues. The rack provides the interface to the FAIR control system in order to enable the movement in synchronization with the accelerator machine cycle and to monitor the required interlock logic.
Procedure identifier : 68d4dc5a-07e3-4aba-894c-280ab2500c40
Internal identifier : 35/2600028599FAIR
Type of procedure : Negotiated with prior publication of a call for competition / competitive with negotiation
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 42990000 Miscellaneous special-purpose machinery
Additional classification ( cpv ): 31643000 Particle accelerators

2.1.2 Place of performance

Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXS0YYEYT0BQ8CZU Evaluation Criteria: 30% Price 70% (transparency, quality and comprehensiveness of the offer (30%), design and production concept (30%), quality assurance concept including acceptance tests (30%), schedule and delivery plan (10%) Communication with Candidates Communication with Candidates takes place via the DTVP's tender platform. Questions must be sent to FAIR via DTVP and will are answered via DTVP. Questions posed orally or by telephone regarding the documents or the contractual object will not be answered; answers given orally or by telephone are not binding. ------------------------ Note: Electronic Invoicing "The XInvoicing format is accepted with additional transmission of the invoice as a -pdf-." The only form of submission of participation applications accepted by Awarding Authority is in writing, electronically Note: In Writing, Electronically Participation applications shall be submitted electronically within the deadline via the German awarding platform DTVP. URL: http://www.dtvp.de/Center/ The forms and other documents to be completed, provided by FAIR, may be - either completed on the online tendering tool under the section "Documents to Be Completed" or - created and compiled separately by Candidate together with the other components of the participation application or tender (concepts or explanations etc.), then uploaded under the heading "Own Documents". However, Candidates should not fill in the forms online and upload them again separately, as this can result in transmission errors and increases the workload on both sides. In order to comply with the text form (in writing) according to § 126b BGB [transl.: German Civil Code] when submitting participation applications, Candidates must provide the following information: - In the case of natural persons, the full name (first name and surname) must be given (name of the declaring person in the participation application form). - In the case of legal entities and commercial companies and corporations, the name of the company and its legal form must be stated. In addition, the full name of the employee who is submitting the participation application on behalf of the company (name of the declaring person in the participation application form) must be stated. The insertion of a company logo is not sufficient. - In the case of Bidding Consortia, the declaring person according to § 126b BGB shall be the employee of the leading member who submits the participation application on behalf of the Bidding Consortium; besides, the form "Bidding Consortium Declaration" must be submitted. It should be noted that in the case of electronic submission, the text form according to § 126b BGB is only observed if the participation applications are transmitted in encrypted form via the awarding platform (cf. information on eVergabe). Submitting the participation application via email is not sufficient. In the case of incorrect/ incomplete information that violates the aforementioned formal requirements, participation applications will be excluded unless Candidate cannot be held responsible (§ 57 para. 1 nr. 1, para. 3 VgV).
Legal basis :
Directive 2014/24/EU
vgv -

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Breaching of obligations set under purely national exclusion grounds : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Participation in a criminal organisation : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Terrorist offences or offences linked to terrorist activities : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Money laundering or terrorist financing : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Fraud : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Corruption : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Child labour and including other forms of trafficking in human beings : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching obligation relating to payment of taxes : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching obligation relating to payment of social security contributions : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of environmental law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of social law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of labour law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Insolvency : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Assets being administered by liquidator : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Business activities are suspended : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Grave professional misconduct : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Agreements with other economic operators aimed at distorting competition : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Conflict of interest due to its participation in the procurement procedure : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Direct or indirect involvement in the preparation of this procurement procedure : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Early termination, damages, or other comparable sanctions : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!

5. Lot

5.1 Lot technical ID : LOT-0001

Title : HEBT Charge Stripper
Description : 1 Charge Stripper
Internal identifier : 35/2600028599FAIR

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 42990000 Miscellaneous special-purpose machinery
Additional classification ( cpv ): 31643000 Particle accelerators

5.1.2 Place of performance

Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Duration : 20 Month

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : #Besonders auch geeignet für:selbst#

5.1.7 Strategic procurement

Aim of strategic procurement : Reduction of environmental impacts
Description : The bidder's efforts in sustainable and energy-efficient processes will also be positively considered as a secondary consideration, if documented and presented. This includes, for example, proof of environmental management systems, environmental indicators and quality labels.
Aim of strategic procurement : Fulfilment of social objectives
Description : A sustainable production process is promoted as part of the duty of care for a human rights-compliant and environmentally friendly supply chain and the associated complaints procedure established at GSI/FAIR.
Approach to reducing environmental impacts : Other
Social objective promoted : Human rights due diligence in global supply chains, Fair working conditions

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : Financial ratio
Description : II. Company presentation (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): "With the information asked for on the FAIR preprinted form, the number of employees over the previous three years - on the FAIR preprinted form under Company presentation"
Criterion : Financial ratio
Description : II.I Information on overall revenues and order-specific revenue (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Declaration of the total company turnover and the turnover in relation to the particular type of service to which the award relates, in both cases, in relation to the last 3 financial years - on the FAIR preprinted form under Company presentation.
Criterion : References on specified deliveries
Description : III. Description of reference projects (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Description of three comparable reference projects, including the project data asked for on the FAIR preprinted form.
Criterion : Other economic or financial requirements
Description : VI. Proof of compulsory commercial/professional liability insurance (Mit dem Teilnahmeantrag; Mittels Eigenerklärung): Information about the insurance provider and the amount of coverage (mind. EUR200.000,00) on the FAIR preprinted form
Criterion : Authorisation or membership of a particular organisation needed for service contracts
Description : VII. Bidding consortium (Mit dem Teilnahmeantrag; Mittels Dritterklärung): BGB company with joint and several liability with listing of all members and their authorised representatives incl. naming of an authorised representative who shall represent the consortium in a legally binding manner vis-à-vis the Contracting authority. The tender must be accompanied by a legally binding declaration signed by all joint members that the lead firm, as authorised representative, represents the joint members listed before the Contracting authority and is jointly and severally liable, having an effect on each member, for performing the service in accordance with the contract.
Information about the second stage of a two-stage procedure :
Minimum number of candidates to be invited for the second stage of the procedure : 3
The procedure will take place in successive stages. At each stage, some participants may be eliminated

5.1.10 Award criteria

Criterion :
Type : Price
Name : Preis
Description : Price criteria for "Preis-Quotient-Methode"
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 30
Criterion :
Type : Quality
Name : Transparency, quality and comprehensiveness of the offer
Description : A clear and comprehensive presentation of the offer is evaluated positively. The bidder should show how the requirements of the specification and the technical guidelines can be achieved and list the system components and interfaces required for this. A high level of detail in the submitted cost breakdown is also evaluated positively. 9-10 points: Very good: particularly outstanding fulfillment of the performance criteria 7-8 points: Good: performance criteria fulfillment significantly above average requirements despite minor deficiencies 5-6 points: Satisfactory: performance criteria fulfillment that still meets average requirements despite minor to moderate deficiencies 3-4 points: Sufficient: fulfillment of the criteria suffering from significant deficiencies, which on the whole is only just usable 0-2 points: Poor to unsatisfactory: completely unusable fulfillment of the required criteria - Transparency, quality and comprehensiveness of the offer
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 21
Criterion :
Type : Quality
Name : Design and production concept
Description : As part of the tender, the general production concept should be set out in a clear description of all production steps. It should be made clear which work steps will be carried out directly by the bidder and which will be carried out by external service providers or subcontractors. An overview of the machines, tools and semi-finished products relevant to the planned production that are available in the bidder's machine park is requested. If concepts for manufacturing processes and integration of the components already exist, these can be presented as part of the bid. It will also be evaluated positively if the concept shows how the bidder ensures the longevity, reliability and ease of maintenance of the product and if sustainability aspects are considered and documented. Finally, a positive evaluation is given if reliable processes for material selection and procurement are presented. 9-10 points: Very good: particularly outstanding fulfillment of the performance criteria 7-8 points: Good: performance criteria fulfillment significantly above average requirements despite minor deficiencies 5-6 points: Satisfactory: performance criteria fulfillment that still meets average requirements despite minor to moderate deficiencies 3-4 points: Sufficient: fulfillment of the criteria suffering from significant deficiencies, which on the whole is only just usable 0-2 points: Poor to unsatisfactory: completely unusable fulfillment of the required criteria - Design and production concept
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 21
Criterion :
Type : Quality
Name : Quality assurance concept including acceptance tests
Description : As part of the offer, it should be explained which measuring equipment and procedures, tools and semi-finished products can be used to verify and ensure the specified technical requirements. The approach of the acceptance tests, the layout of the production facility and the QA documentation must be explained. It must also be explained how the bidder intends to prepare the documentation of the development and manufacturing process. The software used for tracking the project, production and CAD design in relation to the fulfillment of the specified requirements should be mentioned. It is considered positive if the required measuring and auxiliary equipment (e.g. necessary vacuum components) as well as the planned measuring procedures are listed in detail. 9-10 points: Very good: particularly outstanding fulfillment of the performance criteria 7-8 points: Good: performance criteria fulfillment significantly above average requirements despite minor deficiencies 5-6 points: Satisfactory: performance criteria fulfillment that still meets average requirements despite minor to moderate deficiencies 3-4 points: Sufficient: fulfillment of the criteria suffering from significant deficiencies, which on the whole is only just usable 0-2 points: Poor to unsatisfactory: completely unusable fulfillment of the required criteria - Quality assurance concept including acceptance tests
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 21
Criterion :
Type : Quality
Name : Schedule and delivery plan
Description : As part of the offer, a reliable presentation of the chronological sequence of the project milestones should be presented. A comprehensible presentation that realistically depicts the time periods required for planning, material procurement, production and acceptance testing will be evaluated positively. 9-10 points: Very good: particularly outstanding fulfillment of the performance criteria 7-8 points: Good: performance criteria fulfillment significantly above average requirements despite minor deficiencies 5-6 points: Satisfactory: performance criteria fulfillment that still meets average requirements despite minor to moderate deficiencies 3-4 points: Sufficient: fulfillment of the criteria suffering from significant deficiencies, which on the whole is only just usable 0-2 points: Poor to unsatisfactory: completely unusable fulfillment of the required criteria - Schedule and delivery plan
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 7

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 18/07/2025 23:59 +02:00
Ad hoc communication channel :

5.1.12 Terms of procurement

Terms of the procedure :
Estimated date of dispatch of the invitations to submit tenders : 01/08/2025
Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Description of the financial guarantee : If advance payments are required within the framework of a contract to be concluded (down payments), these will only be paid upon presentation of an unlimited, directly enforceable bank guarantee. GSI only accepts guarantees that comply with the following minimum conditions: - directly enforceable guarantees waiving the defense of §§ 770, 771 BGB - exclusively guarantees in accordance with German law - irrevocable guarantees - free of charge for GSI - issued by a reputable international, preferably European bank - usually for an indefinite period or a period linked to the date of transfer of ownership
Deadline for receipt of requests to participate : 29/07/2025 10:00 +02:00
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : FAIR GmbH reserves the right to make a one-off additional request for documents within a period to be specified in the additional request letter in accordance with § 56 VgV. However, applicants cannot rely on a subsequent request. Ultimately incomplete requests to participate will be excluded (§ 57 Para. 1 No. 2, Para. 3 VgV).
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : I. Participation - General declaration within the meaning of Section 126b (German Civil Code -BGB) II. Company presentation II.I Information on overall revenues and order-specific III. Description of reference projects IV. Self-declaration of suitability pursuant to Sections 123, 124 GWB V. Act Regulating a General Minimum Wage (Mindestlohngesetz - MiLoG) VI. Proof of compulsory commercial/professional liability insurance VII. Bidding consortium IX. Russia sanctions - Declaration on Regulation (EU) 833/2014 X. Declaration of compliance with data protection requirements XV. Proof of capability and expertise XVI. Sub-contractor Declaration XVII. Declaration of Availability - Sub-contractor Declaration XVIII. Further bidder information - EU wide tendering procedures Please find detailed information on the document "FAIR_Special_Application_Requirements_HEBT Charge Stripper", page 2-3.
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammer des Bundes
Information about review deadlines : The competent investigating authority is as follows Vergabekammer des Bundes Villemombler Str. 76 D-53123 Bonn, Germany Tel.: 0228 9499-0 Fax: 0228 9499-163 Email: vk@bundeskartellamt.bund.de Web: http://www.bundeskartellamt.de/SharedDocs/Kontaktdaten/DE/Vergabekammern.html The applicant is requested to clearly identify those parts of the request to participate (and any subsequent bid) containing company/business secrets. If this does not happen, the public procurement tribunal will assume consent to inspect the documents as required in the case of carrying out a review procedure (Section 165 (3) Act against Restraints of Competition (Competition Act - GWB)). As the awarding authority, FAIR is required to provide the public procurement tribunal with immediate access to the files when a review procedure is initiated (Section 163 (2) sentence 3 GWB). Applicants/bidders have the right to demand that the Contracting authority comply with the provisions on the award procedure protecting bidders (Section 97 (6) GWB). Applicants/bidders with an interest in the public contract who believe their rights have been violated by non-compliance with the provisions governing the awarding of public contracts, must raise an objection about the violation to FAIR within ten calendar days (Section 160 (3) sentence 1 no. 1 GWB). Violations known from the tender notice or tender documents must be claimed vis-a-vis FAIR before the time limit given for submission of applications (offers) (Section 160 (3) 1 No. 2 - 3 GWB). If FAIR informs the applicant/bidder that it is unwilling to redress the objection, an application for review may then be filed with the public procurement tribunal above within 15 days of receipt of the notification (Section 160 (3) sentence 1 no. 4 GWB). Bidders whose bids are not to be considered for the award of the contract will be notified before the awarding of the contract pursuant to Section 134 GWB. A contract may only be concluded 15 calendar days after FAIR has sent out this information. This period is ten calendar days when transmission is by fax or email. The period commences on the day following the dispatch of the information by FAIR. After this time period has expired, an award is possible even if a time limit pursuant to Section 160 (3) GWB has yet to expire. Therefore, in order to prevent an award, a request for review needs to have been served upon FAIR by the public procurement tribunal before the expiry of the time limit under Section 134 GWB. Pursuant to Section 135 (1) and (2) GWB, the invalidity of an award can only be established if it has been asserted in the review procedure within 30 calendar days from the date on which there was notification on the conclusion of the agreement, though no later than six months after the agreement was concluded. If the Contracting authority published the tender notice in the Official Journal of the European Union, the time limit for claiming ineffectiveness shall expire 30 calendar days after the publication of the tender notice in the Official Journal of the European Union. Information pursuant to Art. 13 GDPR on the processing of your personal data within the scope of our business relationship is available at: www.gsi.de/data-protection
Organisation providing additional information about the procurement procedure : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Organisation providing more information on the review procedures : Vergabekammer des Bundes
Organisation receiving requests to participate : FAIR - Facility for Antiproton and Ion Research in Europe GmbH

8. Organisations

8.1 ORG-0001

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Registration number : DE 275 595 927
Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Telephone : +49 6159711998
Internet address : http://www.fair-center.de
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : Vergabekammer des Bundes
Registration number : 022894990
Postal address : Villemomblerstr. 76
Town : Bonn
Postcode : 53123
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Contact point : Vergabekammer des Bundes
Telephone : +49 22894990
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 957af390-3c19-4b71-8941-5f8e65da8bb0 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 26/06/2025 11:38 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00415452-2025
OJ S issue number : 121/2025
Publication date : 27/06/2025