Framework service contract for the maintenance and updating of operational technologies (OT) tools

The purpose of this contract is mainly aimed at covering maintenance, improvement and implementation support of existing tools and techniques used by Nuclear Inspectors of the European Commission. DG ENER.E is responsible for the implementation of EURATOM safeguards as per Chapter VII of the EURATOM Treaty. The Commission’s duties in …

CPV: 50000000 Repair and maintenance services
Place of execution:
Framework service contract for the maintenance and updating of operational technologies (OT) tools
Awarding body:
European Commission, DG ENER - Energy
Award number:
EC-ENER/LUX/2025/NP/0037

1. Buyer

1.1 Buyer

Official name : European Commission, DG ENER - Energy
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Framework service contract for the maintenance and updating of operational technologies (OT) tools
Description : The purpose of this contract is mainly aimed at covering maintenance, improvement and implementation support of existing tools and techniques used by Nuclear Inspectors of the European Commission. DG ENER.E is responsible for the implementation of EURATOM safeguards as per Chapter VII of the EURATOM Treaty. The Commission’s duties in regard of this mission involve the physical verification of nuclear material by EURATOM inspectors (DG ENER E staff). To perform their tasks, the inspectors are dependent on nuclear measurement systems, many of which are permanently installed in nuclear installations across the EU for automatic measurements and analysis of generated data. Such OT (Operational Technology) applications enable EURATOM Safeguards inspectors to acquire the results of their independent physical verification activities and to verify them against the nuclear operators' declarations. The measurement systems need to be operational at all times. OT networks (such as process monitoring, data acquisition systems, CCTV systems) are a collection of devices designed to work together as an integrated and homogenous system. If one of these systems fails, it can have a significant impact on the ability of nuclear inspectors to draw conclusions from their verification activities. DG ENER.E runs a large number of such unattended, automatic data acquisition systems and surveillance systems in nuclear facilities within the European Union. A data acquisition system is operated via a sensor control platform, it is highly modular; the components of a system include specific sensors (e.g. Neutron Monitors, Gamma detectors, Barcode readers...) which convert physical parameters (neutron and gamma radiation, light intensity, weight, fluid flow) into electrical signals. The sensor control platform allows users to configure maintain and troubleshoot these devices remotely. The system currently supports ~15 sensor modules from various manufacturers. New devices will be added as needed. The data acquisition platform is accompanied by a data analysis system. This data analysis platform allows users to connect to a data repository to review, analyze and to correlate quickly huge amounts of acquired raw data with the help of suitable algorithms. It is able to compare evaluation results to operator's declarations. The review process is technically very complex. It deals with sophisticated mathematical algorithms and advanced physical measuring techniques. The tool uses as well analysis techniques provided by third party suppliers (e.g. SCALE , FRAM , INCC ). In summary, the purpose of the system is to evaluate data collected by the unattended systems and produce human readable reports to summarize the state of individual measurement points. This tool analyses automatically all acquired data, extract events, correlate these events acquired at different instruments into a single "measurement event” applies appropriate algorithm and compares the result with a given declaration from nuclear operators. Nuclear safeguards inspectors devote considerable resources to reviewing surveillance data in nuclear facilities in support of drawing safeguards conclusions. A modern image review tool intends to increase the productivity of inspectors and technical specialists. This software tool offers enhanced motion detection capabilities and interrogation of camera metadata and provides baseline technical analyses. It is built on modern, modular, and widely-used software frameworks, supporting sustainability, maintainability, integration with other analysis platforms (e.g., data review platforms), and future inclusion of advanced algorithms (e.g., machine learning/AI).
Procedure identifier : 7ef32a73-0edb-4823-a021-8c4686e79891
Internal identifier : EC-ENER/LUX/2025/NP/0037
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50000000 Repair and maintenance services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.4 General information

Legal basis :
Regulation (EU, Euratom) 2024/2509

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Framework service contract for the maintenance and updating of operational technologies (OT) tools
Description : The purpose of this contract is mainly aimed at covering maintenance, improvement and implementation support of existing tools and techniques used by Nuclear Inspectors of the European Commission. DG ENER.E is responsible for the implementation of EURATOM safeguards as per Chapter VII of the EURATOM Treaty. The Commission’s duties in regard of this mission involve the physical verification of nuclear material by EURATOM inspectors (DG ENER E staff). To perform their tasks, the inspectors are dependent on nuclear measurement systems, many of which are permanently installed in nuclear installations across the EU for automatic measurements and analysis of generated data. Such OT (Operational Technology) applications enable EURATOM Safeguards inspectors to acquire the results of their independent physical verification activities and to verify them against the nuclear operators' declarations. The measurement systems need to be operational at all times. OT networks (such as process monitoring, data acquisition systems, CCTV systems) are a collection of devices designed to work together as an integrated and homogenous system. If one of these systems fails, it can have a significant impact on the ability of nuclear inspectors to draw conclusions from their verification activities. DG ENER.E runs a large number of such unattended, automatic data acquisition systems and surveillance systems in nuclear facilities within the European Union. A data acquisition system is operated via a sensor control platform, it is highly modular; the components of a system include specific sensors (e.g. Neutron Monitors, Gamma detectors, Barcode readers...) which convert physical parameters (neutron and gamma radiation, light intensity, weight, fluid flow) into electrical signals. The sensor control platform allows users to configure maintain and troubleshoot these devices remotely. The system currently supports ~15 sensor modules from various manufacturers. New devices will be added as needed. The data acquisition platform is accompanied by a data analysis system. This data analysis platform allows users to connect to a data repository to review, analyze and to correlate quickly huge amounts of acquired raw data with the help of suitable algorithms. It is able to compare evaluation results to operator's declarations. The review process is technically very complex. It deals with sophisticated mathematical algorithms and advanced physical measuring techniques. The tool uses as well analysis techniques provided by third party suppliers (e.g. SCALE , FRAM , INCC ). In summary, the purpose of the system is to evaluate data collected by the unattended systems and produce human readable reports to summarize the state of individual measurement points. This tool analyses automatically all acquired data, extract events, correlate these events acquired at different instruments into a single "measurement event” applies appropriate algorithm and compares the result with a given declaration from nuclear operators. Nuclear safeguards inspectors devote considerable resources to reviewing surveillance data in nuclear facilities in support of drawing safeguards conclusions. A modern image review tool intends to increase the productivity of inspectors and technical specialists. This software tool offers enhanced motion detection capabilities and interrogation of camera metadata and provides baseline technical analyses. It is built on modern, modular, and widely-used software frameworks, supporting sustainability, maintainability, integration with other analysis platforms (e.g., data review platforms), and future inclusion of advanced algorithms (e.g., machine learning/AI).
Internal identifier : EC-ENER/LUX/2025/NP/0037

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 50000000 Repair and maintenance services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 2
Other information about renewals : The framework contract is concluded for an initial period of 24 (twenty-four) months, renewable 2 (two) time(s). Please consult the draft framework contract in the procurement documents.

5.1.6 General information

Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
Additional information : Within 2 months of the notification of the award decision, an appeal may be lodged to the review organisation. You may submit any observations concerning the award procedure to the contracting authority.

5.1.10 Award criteria

Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 100

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Commission, DG ENER - Energy
Organisation signing the contract : European Commission, DG ENER - Energy

6. Results

Maximum value of the framework agreements in this notice : 2 000 000 Euro
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of an absence of competition for technical reasons
Other justification : Art. 167(1)(d) FR, Point 11.1(b) Annex I - Artistic/technical reasons or exclusive rights or technical monopoly/captive market

6.1 Result lot ldentifier : LOT-0001

At least one winner was chosen.
Framework agreement :
Maximum value of the framework agreement : 2 000 000 Euro

6.1.2 Information about winners

Winner :
Official name : DOKUMENTA SA
Tender :
Tender identifier : DOKUMENTA SA
Identifier of lot or group of lots : LOT-0001
Subcontracting : No
Contract information :
Identifier of the contract : FWC EC-ENER/LUX/2025/NP/0037
Date on which the winner was chosen : 28/08/2025
Organisation signing the contract : European Commission, DG ENER - Energy

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders submitted electronically
Number of tenders or requests to participate received : 1

8. Organisations

8.1 ORG-0001

Official name : European Commission, DG ENER - Energy
Registration number : COM
Department : ENER.E - Euratom safeguards
Postal address : rue Mercier 2
Town : LUXEMBOURG
Postcode : L-2144
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures
Organisation signing the contract

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

8.1 ORG-0004

Official name : DOKUMENTA SA
Size of the economic operator : Large
Registration number : LU16222163
Postal address : RUE D EPERNAY 16
Town : LUXEMBOURG
Postcode : 1490
Country subdivision (NUTS) : Extra-Regio NUTS 3 ( LUZZZ )
Country : Luxembourg
Telephone : +352 400 173 23
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0001

Notice information

Notice identifier/version : 94cee230-abea-4034-bf20-b6311d4f8fab - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 28/08/2025 13:54 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00565020-2025
OJ S issue number : 165/2025
Publication date : 29/08/2025