Framework contract to organise external meetings and events

The subject of this call for tender is the organisation of the meetings and events of the Directorate-General for Employment, Social Affairs and Inclusion. This includes physical meetings, but also hybrid or online only meetings and/or travel and accommodation booking and other meeting related services, either as standalone or as …

CPV: 55120000 Hotel meeting and conference services, 63520000 Transport agency services
Deadline:
Sept. 15, 2025, 2 p.m.
Deadline type:
Submitting a bid
Place of execution:
Framework contract to organise external meetings and events
Awarding body:
European Commission, DG EMPL - Employment, Social Affairs and Inclusion
Award number:
EC-EMPL/2025/OP/0006

1. Buyer

1.1 Buyer

Official name : European Commission, DG EMPL - Employment, Social Affairs and Inclusion
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Framework contract to organise external meetings and events
Description : The subject of this call for tender is the organisation of the meetings and events of the Directorate-General for Employment, Social Affairs and Inclusion. This includes physical meetings, but also hybrid or online only meetings and/or travel and accommodation booking and other meeting related services, either as standalone or as blended solutions. The meetings take place across EU Members States but also outside the EU and encompass small and larger scale events.
Procedure identifier : 8db83297-c475-4f14-95e1-b7d959a2722a
Internal identifier : EC-EMPL/2025/OP/0006
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55120000 Hotel meeting and conference services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 40 000 000 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2024/2509

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Framework contract to organise external meetings and events
Description : The subject of this call for tender is the organisation of the meetings and events of the Directorate-General for Employment, Social Affairs and Inclusion. This includes physical meetings, but also hybrid or online only meetings and/or travel and accommodation booking and other meeting related services, either as standalone or as blended solutions. The meetings take place across EU Members States but also outside the EU and encompass small and larger scale events.
Internal identifier : EC-EMPL/2025/OP/0006

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 55120000 Hotel meeting and conference services
Additional classification ( cpv ): 63520000 Transport agency services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 48 Month

5.1.5 Value

Estimated value excluding VAT : 40 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
Information about previous notices :
Identifier of the previous notice : 299760-2025

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 60
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 40

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 15/09/2025 14:00 +02:00
Deadline until which the tender must remain valid : 9 Month
Information about public opening :
Opening date : 16/09/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 5
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Commission, DG EMPL - Employment, Social Affairs and Inclusion

8. Organisations

8.1 ORG-0001

Official name : European Commission, DG EMPL - Employment, Social Affairs and Inclusion
Registration number : COM
Department : EMPL.G - Funds: Programming and Implementation
Postal address : 46 Rue du Commerce (C-046)
Town : Brussels
Postcode : B-1000
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 22d1a1f6-72e8-441e-8455-ad5e521d977d - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 03/07/2025 14:18 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00436892-2025
OJ S issue number : 126/2025
Publication date : 04/07/2025