Framework contract for Technical and organisational support to the Digital Transport and Logistics Forum (DTLF)

To support the digital transformation of the transport and logistics sector, the Commission established in mid-2015 the Digital Transport and Logistics Forum (DTLF); its mandate was extended in 2018. The DTLF is an expert group bringing together relevant transport, logistics and IT stakeholders, Member States and public authorities with the …

CPV: 73000000 Research and development services and related consultancy services
Deadline:
Aug. 29, 2025, 4 p.m.
Deadline type:
Submitting a bid
Place of execution:
Framework contract for Technical and organisational support to the Digital Transport and Logistics Forum (DTLF)
Awarding body:
European Commission, DG MOVE - Mobility and Transport
Award number:
EC-MOVE/2025/OP/0015

1. Buyer

1.1 Buyer

Official name : European Commission, DG MOVE - Mobility and Transport
Legal type of the buyer : EU institution, body or agency
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Framework contract for Technical and organisational support to the Digital Transport and Logistics Forum (DTLF)
Description : To support the digital transformation of the transport and logistics sector, the Commission established in mid-2015 the Digital Transport and Logistics Forum (DTLF); its mandate was extended in 2018. The DTLF is an expert group bringing together relevant transport, logistics and IT stakeholders, Member States and public authorities with the purpose to discuss technological developments and their translation into a business and administrative environment, promote co-operation, and co-ordinate initiatives and measures aiming at the digitalisation of the transport and logistics sector including the facilitation of data sharing. The Forum defines and recommends possible solutions and areas where EU action would be needed to facilitate the process. The DTLF has initiated and significantly contributed to the work of electronic freight transport information (eFTI) and the respective proposal for Regulation (EU) 2020/1056 and continues its support in the implementation of the eFTI Regulation and the respective implementing and delegated acts. The DTLF further develops the concept of a federated network of data sharing platforms, defining the technical and governance framework for interoperability between individual platforms, databases and registries throughout transport corridors and logistics chains, enabling stakeholders to easily access and exchange data to optimise their business activities and administrative compliance in a trusted and secured environment. The DTLF will therefore be an important source for input to the establishment of the European Mobility Data Space. The contract shall provide organisational and technical support to the future DTLF. Organisational tasks shall include the following: a) organisation, preparation and secretarial assistance during and after meetings, b) document and repository management, c) hosting, management and maintenance of the online collaboration and the DTLF website, d) development and implementation of a communication and dissemination plan, d) organisation of specific workshops and conference(s). Technical tasks shall include: a) provision of technical and scientific expertise, b) support in defining strategic directions and orientations, c) support for the development of technical specifications and standards, d) preparation of discussion papers and reports, e) support in ensuring input to and consistency with the work and results of the DTLF and other initiatives such as the European Mobility Data Space (EMDS), and with and between possible on-going and future projects, e) support in aligning with relevant international initiatives to ensure a global approach where necessary.
Procedure identifier : 37059bcf-fd04-473c-9c8a-be63c8abf445
Internal identifier : EC-MOVE/2025/OP/0015
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services

2.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

2.1.3 Value

Estimated value excluding VAT : 560 000 Euro

2.1.4 General information

Additional information : In case of unavailability or disruptions in the functioning of the electronic means of communication provided in Section 5.1.11 in the last 5 calendar days before the time limit for receipt indicated in Section 5.1.12, the contracting authority reserves the right to extend this time limit and publish the extension at the Internet address provided in Section 5.1.11, without a preceding publication of a corrigendum to this notice. Economic operators interested in this procurement are invited to subscribe to the call for tenders at the address in Section 5.1.11 in order to get notified when new information or documents are published.
Legal basis :
Regulation (EU, Euratom) 2024/2509

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Framework contract for Technical and organisational support to the Digital Transport and Logistics Forum (DTLF)
Description : To support the digital transformation of the transport and logistics sector, the Commission established in mid-2015 the Digital Transport and Logistics Forum (DTLF); its mandate was extended in 2018. The DTLF is an expert group bringing together relevant transport, logistics and IT stakeholders, Member States and public authorities with the purpose to discuss technological developments and their translation into a business and administrative environment, promote co-operation, and co-ordinate initiatives and measures aiming at the digitalisation of the transport and logistics sector including the facilitation of data sharing. The Forum defines and recommends possible solutions and areas where EU action would be needed to facilitate the process. The DTLF has initiated and significantly contributed to the work of electronic freight transport information (eFTI) and the respective proposal for Regulation (EU) 2020/1056 and continues its support in the implementation of the eFTI Regulation and the respective implementing and delegated acts. The DTLF further develops the concept of a federated network of data sharing platforms, defining the technical and governance framework for interoperability between individual platforms, databases and registries throughout transport corridors and logistics chains, enabling stakeholders to easily access and exchange data to optimise their business activities and administrative compliance in a trusted and secured environment. The DTLF will therefore be an important source for input to the establishment of the European Mobility Data Space. The contract shall provide organisational and technical support to the future DTLF. Organisational tasks shall include the following: a) organisation, preparation and secretarial assistance during and after meetings, b) document and repository management, c) hosting, management and maintenance of the online collaboration and the DTLF website, d) development and implementation of a communication and dissemination plan, d) organisation of specific workshops and conference(s). Technical tasks shall include: a) provision of technical and scientific expertise, b) support in defining strategic directions and orientations, c) support for the development of technical specifications and standards, d) preparation of discussion papers and reports, e) support in ensuring input to and consistency with the work and results of the DTLF and other initiatives such as the European Mobility Data Space (EMDS), and with and between possible on-going and future projects, e) support in aligning with relevant international initiatives to ensure a global approach where necessary.
Internal identifier : EC-MOVE/2025/OP/0015

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 73000000 Research and development services and related consultancy services

5.1.2 Place of performance

Anywhere
Additional information : Please consult the procurement documents.

5.1.3 Estimated duration

Duration : 36 Month

5.1.5 Value

Estimated value excluding VAT : 560 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 70
Criterion :
Type : Price
Description : Please consult the procurement documents.
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 30

5.1.11 Procurement documents

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : Bulgarian, Czech, Danish, German, Greek, English, Spanish, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Lithuanian, Latvian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Swedish
Electronic catalogue : Not allowed
Deadline for receipt of tenders : 29/08/2025 16:00 +02:00
Deadline until which the tender must remain valid : 6 Month
Information about public opening :
Opening date : 01/09/2025 10:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, without reopening of competition
Maximum number of participants : 1
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Court of Justice of the European Union
Organisation providing more information on the review procedures : European Commission, DG MOVE - Mobility and Transport

8. Organisations

8.1 ORG-0001

Official name : European Commission, DG MOVE - Mobility and Transport
Registration number : COM
Department : MOVE.DDG2.D - Waterborne
Postal address : Rue Demot 28
Town : Brussels
Postcode : B-1040
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
Buyer
Organisation providing more information on the review procedures

8.1 ORG-0002

Official name : Court of Justice of the European Union
Registration number : CURIA
Postal address : Rue du Fort Niedergrünewald
Town : Luxembourg
Postcode : L-2925
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 4303-1
Internet address : http://curia.europa.eu
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : European Commission
Registration number : EUCOM
Postal address : Mondrian (CDMA), Rue du Champ de Mars 21
Town : Brussels
Postcode : B-1050
Country subdivision (NUTS) : Arr. de Bruxelles-Capitale/Arr. Brussel-Hoofdstad ( BE100 )
Country : Belgium
Telephone : +32 2 299 11 11
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : d86952d8-3765-4b71-9f52-50a45e6ecbf5 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 25/06/2025 08:22 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00414013-2025
OJ S issue number : 120/2025
Publication date : 26/06/2025