FAIR Cold Terminals

Cold Terminals are parts of the current leads for superconducting corrector magnets for SIS100 synchrotron. They provide a good electrical insulation from the ground and a good thermal contact to the heat sink at ground level. The cold terminals are rated at 250 A DC and consist of copper parts …

CPV: 31643000 Particle accelerators
Deadline:
July 30, 2025, noon
Deadline type:
Submitting a bid
Place of execution:
FAIR Cold Terminals
Awarding body:
FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Award number:
01/2600027929_FAIR

1. Buyer

1.1 Buyer

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Legal type of the buyer : Public undertaking, controlled by a central government authority
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : FAIR Cold Terminals
Description : Cold Terminals are parts of the current leads for superconducting corrector magnets for SIS100 synchrotron. They provide a good electrical insulation from the ground and a good thermal contact to the heat sink at ground level. The cold terminals are rated at 250 A DC and consist of copper parts and high temperature superconductor with an insulation layer in between. The work package includes manufacturing of 40 cold terminals and power tests of each manufactured cold terminal in liquid nitrogen.
Procedure identifier : ac331bed-3d34-4624-81c1-c54ea61ccc14
Internal identifier : 01/2600027929_FAIR
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 31643000 Particle accelerators

2.1.2 Place of performance

Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany

2.1.4 General information

Additional information : Bekanntmachungs-ID: CXS0YYEYTCXV8W2V The only form of submission of participation applications accepted by Awarding Authority is in writing, electronically Note: In Writing, Electronically Participation applications shall be submitted electronically within the deadline via the German awarding platform DTVP. URL: http://www.dtvp.de/Center/ The forms and other documents to be completed, provided by FAIR, may be - either completed on the online tendering tool under the section "Documents to Be Completed" or - created and compiled separately by Candidate together with the other components of the participation application or tender (concepts or explanations etc.), then uploaded under the heading "Own Documents". However, Candidates should not fill in the forms online and upload them again separately, as this can result in transmission errors and increases the workload on both sides. In order to comply with the text form (in writing) according to § 126b BGB [transl.: German Civil Code] when submitting participation applications, Candidates must provide the following information: - In the case of natural persons, the full name (first name and surname) must be given (name of the declaring person in the participation application form). - In the case of legal entities and commercial companies and corporations, the name of the company and its legal form must be stated. In addition, the full name of the employee who is submitting the participation application on behalf of the company (name of the declaring person in the participation application form) must be stated. The insertion of a company logo is not sufficient. - In the case of Bidding Consortia, the declaring person according to § 126b BGB shall be the employee of the leading member who submits the participation application on behalf of the Bidding Consortium; besides, the form "Bidding Consortium Declaration" must be submitted. It should be noted that in the case of electronic submission, the text form according to § 126b BGB is only observed if the participation applications are transmitted in encrypted form via the awarding platform (cf. information on eVergabe). Submitting the participation application via email is not sufficient. In the case of incorrect/ incomplete information that violates the aforementioned formal requirements, participation applications will be excluded unless Candidate cannot be held responsible (§ 57 para. 1 nr. 1, para. 3 VgV).
Legal basis :
Directive 2014/24/EU
vgv -

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Notice
Breaching of obligations set under purely national exclusion grounds : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Participation in a criminal organisation : Please see FAIR form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Terrorist offences or offences linked to terrorist activities : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Money laundering or terrorist financing : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Fraud : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Corruption : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Child labour and including other forms of trafficking in human beings : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching obligation relating to payment of taxes : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching obligation relating to payment of social security contributions : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of environmental law : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of social law : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Breaching of obligations in the fields of labour law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Insolvency : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Assets being administered by liquidator : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Business activities are suspended : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Analogous situation like bankruptcy, insolvency or arrangement with creditors under national law : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Grave professional misconduct : Please see FAIR Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Agreements with other economic operators aimed at distorting competition : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Conflict of interest due to its participation in the procurement procedure : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Direct or indirect involvement in the preparation of this procurement procedure : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Early termination, damages, or other comparable sanctions : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!
Misrepresentation, withheld information, unable to provide required documents and obtained confidential information of this procedure : Please see GSI Form Suitability: self-declaration of suitability in accordance with Sections 123, 124 GWB as part of the suitability documents submitted by the company!

5. Lot

5.1 Lot technical ID : LOT-0001

Title : FAIR Cold Terminals
Description : 40 pieces Cold Terminals
Internal identifier : 01/2600027929_FAIR

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 31643000 Particle accelerators

5.1.2 Place of performance

Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Additional information :

5.1.3 Estimated duration

Duration : 12 Month

5.1.6 General information

The names and professional qualifications of the staff assigned to perform the contract must be given : Not required
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes
Additional information : #Besonders auch geeignet für:selbst#

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.9 Selection criteria

Sources of selection criteria : Notice
Criterion : References on specified deliveries
Description : Beschreibung von Referenzprojekten (Mit dem Angebot; Mittels Eigenerklärung): Beschreibung von drei vergleichbaren Referenzprojekten, mit Angabe der auf dem Formblatt abgefragten Projektdaten.

5.1.10 Award criteria

Criterion :
Type : Price
Name : Preis
Description : Price criteria for "Niedrigster Preis (mit Ausschlusskriterien)"
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 100
Criterion :
Type : Quality
Name : Existing testing infrastructure
Description : with following requirements: - High current testing of samples up to 300 A DC at liquid nitrogen temperatures. - Measurement of the voltage drop in the range of few mV and protection of samples in case of quench. - High voltage insulation testing up to 1.5 kV - Existing testing infrastructure
Category of award threshold criterion : Weight (points, exact)
Award criterion number : 0

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Deadline for requesting additional information : 21/07/2025 23:59 +02:00
Ad hoc communication channel :

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of tenders : 30/07/2025 12:00 +02:00
Deadline until which the tender must remain valid : 58 Day
Information that can be supplemented after the submission deadline :
At the discretion of the buyer, some missing tenderer-related documents may be submitted later.
Additional information : GSI/FAIR reserves the right to make a one-off additional request for documents within a period to be specified in the additional request letter in accordance with § 56 VgV. However, applicants cannot rely on a subsequent request. Ultimately incomplete requests to participate will be excluded (§ 57 Para. 1 No. 2, Para. 3 VgV).
Information about public opening :
Opening date : 30/07/2025 12:00 +02:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Conditions relating to the performance of the contract : Supporting documents: - Act Regulating a General Minimum Wage (Mindestlohngesetz - MiLoG) (To be submitted with the participation request by means of self-declaration): Declaration as per Section 19 (3) MiLoG - FAIR preprinted form - Proofs for subcontractors (To be submitted with the participation request by means of self-declaration): "The name and address of each intended subcontractor must be given when submitting the tender. Each subcontractor used must meet the same suitability criteria as the primary contractor. Suitable proof for each subcontractor must be submitted. The subcontractor must also submit - A declaration of availability (see Declaration of availability preprinted form) together with the request to participate/tender. - FAIR preprinted form" - Participation - General declaration within the meaning of Section 126b (German Civil Code -BGB) (To be submitted with the participation request by means of self-declaration): General declaration of the person making the decl
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Vergabekammer des Bundes
Information about review deadlines : The applicants are made aware of the legal meaning of § 160, para. 3 of the German Act Against Restraints of Competition, particularly its no. 4. § 160 Introduction, Application (1) The public procurement tribunal shall initiate review procedures only upon application. (2) Every undertaking which has an interest in the contract and claims that its rights under § 97 para. 7 were violated by non-compliance with the provisions governing the awarding of public contracts has the right to file an application. In doing so, it must be shown that the undertaking has suffered a loss, or may be about to suffer a loss, in consequence of the alleged violation of provisions governing the awarding of public contracts. (3) The application is inadmissible, if 1. the applicant became aware of the violation of provisions governing the awarding of public contracts during the award procedure and did not object to the contracting entity without undue delay. 2. violations of provisions governing the awarding of public contracts which become apparent from the tender notice are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application. 3. violations of provisions governing the awarding of public contracts which only become apparent from the award documents are not notified to the contracting entity by the end of the period specified in the notice for the submission of a tender or application. 4. more than 15 calendar days have expired since receipt of notification from the contracting entity that it is unwilling to redress the complaint. Sentence 1 shall not apply to an application under § 101b (1) no. 2 to have the award contract declared ineffective. § 101a para. 1 sentence 2 shall remain unaffected.
Organisation providing additional information about the procurement procedure : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Organisation providing more information on the review procedures : Vergabekammer des Bundes
Organisation receiving requests to participate : FAIR - Facility for Antiproton and Ion Research in Europe GmbH

8. Organisations

8.1 ORG-0001

Official name : FAIR - Facility for Antiproton and Ion Research in Europe GmbH
Registration number : DE 275 595 927
Postal address : Planckstr. 1
Town : Darmstadt
Postcode : 64291
Country subdivision (NUTS) : Darmstadt, Kreisfreie Stadt ( DE711 )
Country : Germany
Telephone : +49 6159712574
Internet address : http://www.fair-center.de
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation receiving requests to participate

8.1 ORG-0002

Official name : Vergabekammer des Bundes
Registration number : 022894990
Postal address : Villemomblerstr. 76
Town : Bonn
Postcode : 53123
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Contact point : Vergabekammer des Bundes
Telephone : +49 22894990
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : Datenservice Öffentlicher Einkauf (in Verantwortung des Beschaffungsamts des BMI)
Registration number : 0204:994-DOEVD-83
Town : Bonn
Postcode : 53119
Country subdivision (NUTS) : Bonn, Kreisfreie Stadt ( DEA22 )
Country : Germany
Telephone : +49228996100
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 2c9d0e72-5d30-4ea6-82ee-5eb303c531a1 - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 27/06/2025 13:15 +02:00
Languages in which this notice is officially available : English
Notice publication number : 00420468-2025
OJ S issue number : 122/2025
Publication date : 30/06/2025