Establishment of a Dynamic Purchasing System for International Student Recruitment Services across the a series of Regions

University of Galway wishes to administer a tender process to secure the services of International Student Recruitment Agents to support the recruitment of highly qualified students to our programmes. This process will incorporate the principles of ethical recruitment (London Principles) and improve the process for recruiting international students using agents …

CPV: 80300000 Higher education services, 80340000 Special education services, 79600000 Recruitment services
Place of execution:
Establishment of a Dynamic Purchasing System for International Student Recruitment Services across the a series of Regions
Awarding body:
University of Galway (ID 1400)
Award number:
0

1. Buyer

1.1 Buyer

Official name : University of Galway (ID 1400)
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : Education

2. Procedure

2.1 Procedure

Title : Establishment of a Dynamic Purchasing System for International Student Recruitment Services across the a series of Regions
Description : University of Galway wishes to administer a tender process to secure the services of International Student Recruitment Agents to support the recruitment of highly qualified students to our programmes. This process will incorporate the principles of ethical recruitment (London Principles) and improve the process for recruiting international students using agents abroad. The purpose of this competition is to establish a Dynamic Purchasing System (DPS) to cover a series of territories (1. Sub-Saharan Africa, 2. North America, 3. Latin America, 4. Middle East and North Africa (MENA), 5. South Asia, 6. East Asia, 7. Central Asia, 8. Southeast Asia, 9. All other regions not covered above.) as described in Section 2.2.2 of the DPS document for the appointment of International Student Recruitment Agents.
Procedure identifier : d0b54e68-0802-46a9-a1a3-74afe0862a91
Type of procedure : Restricted
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80300000 Higher education services
Additional classification ( cpv ): 80340000 Special education services
Additional classification ( cpv ): 79600000 Recruitment services

2.1.2 Place of performance

Anywhere
Additional information : Place of performance is in any of the following regions: Sub-Saharan Africa, North America, Latin America, Middle East and North Africa (MENA), South Asia, East Asia, Central Asia, Southeast Asia, any other region not covered above.

2.1.3 Value

Estimated value excluding VAT : 60 000 000 Euro

2.1.4 General information

Additional information : Please consult the associated documentation, which contains full instructions regarding the submission of applications and is available to download from www.etenders.gov.ie using eTenders Resource ID – 6422442 (1) Interested parties must associate their organisation with this competition on the eTenders web site ( www.etenders.gov.ie ) in order to be included on the mailing list for clarifications and to upload tender responses. To do this you must do the following: Log-in to the eTenders portal; Locate the competition using the Advanced Search by searching under the Contracting Authority or Resource ID. Click on the hyperlink for the competition which will bring you to the CfT Workspace. In the Show CfT Menu for the competition click on the “Expression of Interest in the drop-down menu. Complete the Association with the CfT tab. This will then provide you with a link to Tender under the Show CfT Menu where you can prepare your submission. (2) When finalising your submission please upload your final response as a zip file as individual documents will lose their titles if uploaded individually. Also ensure that you receive a message under the status header called Submitted, as the percentage tab does not imply you have successfully submitted your response. (3) There is a maximum upload limit of 250mb per file / 500mb per submission. (4) Suppliers should note the following when making their submission suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary and that the new eTenders system operates in a different manner to the previous platform operated by EU-Supply. The submit button will be disable automatically upon the expiration of the response deadline. (5) If you experience difficulty when uploading documents, please contact the eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353(0)818 001459 (09:00 – 17:00 hours). (6) Applications submitted by any other means (including but not limited to email or post or hand delivery) will not be accepted. (7) All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal ( www.etenders.gov.ie ) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. (8) All queries regarding this process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie . The details of the person making a query will not be disclosed when circulating the response (9) The estimated value for the framework published is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement. (10) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities. (11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition. (12) Where applicable, please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. (13) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Establishment of a Dynamic Purchasing System for International Student Recruitment Services across the a series of Regions
Description : University of Galway wishes to administer a tender process to secure the services of International Student Recruitment Agents to support the recruitment of highly qualified students to our programmes. This process will incorporate the principles of ethical recruitment (London Principles) and improve the process for recruiting international students using agents abroad. The purpose of this competition is to establish a Dynamic Purchasing System (DPS) to cover a series of territories (1. Sub-Saharan Africa, 2. North America, 3. Latin America, 4. Middle East and North Africa (MENA), 5. South Asia, 6. East Asia, 7. Central Asia, 8. Southeast Asia, 9. All other regions not covered above.) as described in Section 2.2.2 of the DPS document for the appointment of International Student Recruitment Agents.
Internal identifier : 0

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 80300000 Higher education services
Additional classification ( cpv ): 80340000 Special education services
Additional classification ( cpv ): 79600000 Recruitment services

5.1.2 Place of performance

Anywhere
Additional information : Place of performance is in any of the following regions: Sub-Saharan Africa, North America, Latin America, Middle East and North Africa (MENA), South Asia, East Asia, Central Asia, Southeast Asia, any other region not covered above.

5.1.3 Estimated duration

Duration : 10 Year

5.1.5 Value

Estimated value excluding VAT : 60 000 000 Euro

5.1.6 General information

Reserved participation : Participation is not reserved.
Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.7 Strategic procurement

Aim of strategic procurement : No strategic procurement

5.1.11 Procurement documents

Languages in which the procurement documents are officially available : English
Languages in which the procurement documents (or their parts) are unofficially available : English

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Not allowed
Variants : Not allowed
Tenderers may submit more than one tender : Not allowed
Deadline for receipt of requests to participate : 05/10/2035 16:00 +01:00
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
Dynamic purchasing system, only usable by buyers listed in this notice

5.1.16 Further information, mediation and review

Review organisation : The High Court of Ireland
Information about review deadlines : In line with remedies legislation and S.I. 130/2010.
Organisation providing offline access to the procurement documents : University of Galway (ID 1400)
Organisation providing more information on the review procedures : The High Court of Ireland
Organisation receiving requests to participate : University of Galway (ID 1400)
Organisation processing tenders : University of Galway (ID 1400)

8. Organisations

8.1 ORG-0001

Official name : University of Galway (ID 1400)
Registration number : 0022578J
Postal address : University Road, Galway
Town : Galway
Postcode : H91TK33
Country subdivision (NUTS) : West ( IE042 )
Country : Ireland
Telephone : 091 524 411
Roles of this organisation :
Buyer
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders

8.1 ORG-0002

Official name : The High Court of Ireland
Registration number : The High Court of Ireland
Department : The High Court of Ireland
Postal address : Four Courts, Inns Quay, Dublin 7
Town : Dublin
Postcode : D07 WDX8
Country subdivision (NUTS) : Dublin ( IE061 )
Country : Ireland
Telephone : +353 1 8886000
Roles of this organisation :
Review organisation
Organisation providing more information on the review procedures

8.1 ORG-0003

Official name : European Dynamics S.A.
Registration number : 002024901000
Department : European Dynamics S.A.
Town : Athens
Postcode : 15125
Country subdivision (NUTS) : Βόρειος Τομέας Αθηνών ( EL301 )
Country : Greece
Telephone : +30 2108094500
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : b82ef081-70da-48f8-bf7c-57cb954c5d9c - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 01/09/2025 14:50 +01:00
Languages in which this notice is officially available : English
Notice publication number : 00575100-2025
OJ S issue number : 168/2025
Publication date : 03/09/2025