Electronic patient journal system

Sarpsborg municipality shall procure an electronic patient journal system (EPJ) for the nursing and welfare services. The procurement includes software, maintenance, support and accompanying modules and integrations. The system shall support the municipality ́s need for documentation, interaction and patient safety, and it shall be adapted to the existing technical …

CPV: 48180000 Medical software package, 48814000 Medical information systems, 72260000 Software-related services, 72267000 Software maintenance and repair services
Place of execution:
Electronic patient journal system
Awarding body:
Sarpsborg kommune
Award number:
25/114

1. Buyer

1.1 Buyer

Official name : Sarpsborg kommune
Legal type of the buyer : Regional authority
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Electronic patient journal system
Description : Sarpsborg municipality shall procure an electronic patient journal system (EPJ) for the nursing and welfare services. The procurement includes software, maintenance, support and accompanying modules and integrations. The system shall support the municipality ́s need for documentation, interaction and patient safety, and it shall be adapted to the existing technical infrastructure and integrations with national health systems.
Procedure identifier : 73c4e741-c0bf-49a1-b9b7-ca6affa0c831
Internal identifier : 25/114
Type of procedure : Negotiated without prior call for competition

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48814000 Medical information systems
Additional classification ( cpv ): 48180000 Medical software package
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72267000 Software maintenance and repair services

2.1.2 Place of performance

Country : Norway
Anywhere in the given country

2.1.4 General information

Legal basis :
Directive 2014/24/EU
FOA § 13-4 bokstav b nr. 2 - See further description below

5. Lot

5.1 Lot technical ID : LOT-0000

Title : Electronic patient journal system
Description : Sarpsborg municipality shall procure an electronic patient journal system (EPJ) for the nursing and welfare services. The procurement includes software, maintenance, support and accompanying modules and integrations. The system shall support the municipality ́s need for documentation, interaction and patient safety, and it shall be adapted to the existing technical infrastructure and integrations with national health systems.
Internal identifier : 25/114

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 48814000 Medical information systems
Additional classification ( cpv ): 48180000 Medical software package
Additional classification ( cpv ): 72260000 Software-related services
Additional classification ( cpv ): 72267000 Software maintenance and repair services

5.1.2 Place of performance

Country : Norway
Anywhere in the given country
Additional information :

5.1.3 Estimated duration

Other duration : Unlimited

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : Søndre Østfold tingrett
Organisation whose budget is used to pay for the contract : Sarpsborg kommune
Organisation executing the payment : Sarpsborg kommune
Organisation signing the contract : Sarpsborg kommune

6. Results

Value of all contracts awarded in this notice : 26 000 000 Norwegian krone
Direct award :
Justification for direct award : The contract can be provided only by a particular economic operator because of an absence of competition for technical reasons
Other justification : The procurement is implemented pursuant to the Public Procurement Regulations (FOA) § 13-4 letter b no. 2. After a thorough assessment, the municipality has concluded that there are technical conditions that make it impossible to implement a competition based procurement. The current system (Gerica and Lifecare modules) is proprietary and closely integrated with the municipality ́s other systems and national health systems. A supplier exchange will mean that large parts of the system landscape must be redeveloped. This applies to both technical architecture, computer models and integrations. In addition there will be a need for comprehensive training of employees and adapting work processes. Such a transition is seen as associated with a significant risk of loss of historical data, instability in critical functions and weakened patient safety. There are currently no reasonable alternatives that can fulfil the municipality ́s needs without disproportionate consequences. The justification is in accordance with KOFA practice, particularly case 2022/1069, where equivalent conditions were assessed as a sufficient basis for exemption from the competition.

6.1 Result lot ldentifier : LOT-0000

6.1.2 Information about winners

Winner :
Official name : Tietoevry Norway AS
Tender :
Tender identifier : 23/34451
Identifier of lot or group of lots : LOT-0000
Value of the tender : 26 000 000 Norwegian krone
The tender was ranked : no
Subcontracting : No
Contract information :
Identifier of the contract : 23/34451
Date on which the winner was chosen : 20/06/2025
Organisation signing the contract : Sarpsborg kommune

8. Organisations

8.1 ORG-0001

Official name : Sarpsborg kommune
Registration number : 938801363
Department : Sentral innkjøpsfunksjon, Virksomhet Økonomi
Postal address : Postboks 237
Town : Sarpsborg
Postcode : 1702
Country subdivision (NUTS) : Østfold ( NO083 )
Country : Norway
Contact point : Jørgen Skofterud
Telephone : +4769108000
Internet address : http://www.sarpsborg.com
Roles of this organisation :
Buyer
Organisation signing the contract
Organisation whose budget is used to pay for the contract
Organisation executing the payment

8.1 ORG-0002

Official name : Søndre Østfold tingrett
Registration number : 926 722 808
Postal address : Postboks 113
Town : Fredrikstad
Postcode : 1601
Country subdivision (NUTS) : Østfold ( NO083 )
Country : Norway
Telephone : 69 79 77 00
Roles of this organisation :
Review organisation

8.1 ORG-0003

Official name : Tietoevry Norway AS
Size of the economic operator : Large
Registration number : 933012867
Postal address : Postboks 286
Town : Oslo
Postcode : 0614
Country subdivision (NUTS) : Oslo ( NO081 )
Country : Norway
Roles of this organisation :
Tenderer
Winner of these lots : LOT-0000
The winner is listed on a regulated market

10. Change

Version of the previous notice to be changed : 685dc91d-999b-491f-9f04-75675b2e1130-01
Main reason for change : Notice cancelled
Description : We have chosen to cancel this notice.

10.1 Change

Section identifier : PROCEDURE

Notice information

Notice identifier/version : 2e3319be-5eb1-4fbc-863d-469196fc08a6 - 01
Form type : Direct award preannouncement
Notice type : Voluntary ex-ante transparency notice
Notice dispatch date : 09/07/2025 21:31 +00:00
Notice dispatch date (eSender) : 09/07/2025 21:44 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00452413-2025
OJ S issue number : 131/2025
Publication date : 11/07/2025