ECMWF/ITT/2025/391 Framework for provision of IT End User Devices

The purpose of this ITT is for ECMWF to establish a framework with a restricted pool of suppliers who will be invited to compete for future purchases of IT End User Devices (EUD). For the purpose of this ITT we refer to EUD as IT and IT-related equipment like laptop/Macbook, …

CPV: 30200000 Computer equipment and supplies, 32250000 Mobile telephones
Deadline:
Oct. 15, 2025, 3 p.m.
Deadline type:
Submitting a bid
Place of execution:
ECMWF/ITT/2025/391 Framework for provision of IT End User Devices
Awarding body:
European Centre for Medium Range Weather Forecasts (ECMWF)
Award number:
ECMWF/ITT/2025/391 Framework for provision of IT End User Devices

1. Buyer

1.1 Buyer

Official name : European Centre for Medium Range Weather Forecasts (ECMWF)
Legal type of the buyer : International organisation
Activity of the contracting authority : Environmental protection

2. Procedure

2.1 Procedure

Title : ECMWF/ITT/2025/391 Framework for provision of IT End User Devices
Description : The purpose of this ITT is for ECMWF to establish a framework with a restricted pool of suppliers who will be invited to compete for future purchases of IT End User Devices (EUD). For the purpose of this ITT we refer to EUD as IT and IT-related equipment like laptop/Macbook, tablet, mobile phone, keyboard, touchpad/mouse, webcam, headset, screen, laptop stand, external SSD, cables/connectors and power supplies or chargers. The initial framework will be for four years with the possibility of two extensions, each for one year.
Procedure identifier : f0356c7e-6c31-4773-8ecb-1eb168b133bb
Internal identifier : ECMWF/ITT/2025/391 Framework for provision of IT End User Devices
Type of procedure : Open
The procedure is accelerated : no

2.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30200000 Computer equipment and supplies
Additional classification ( cpv ): 32250000 Mobile telephones

2.1.2 Place of performance

Postal address : Tecnopolo di Bologna Via Stalingrado 84/3
Town : Bologna
Postcode : 40128
Country subdivision (NUTS) : Bologna ( ITH55 )
Country : Italy
Additional information : ECMWF has three sites: Reading-UK, Bologna-Italy and Bonn-Germany. Procurement requirement covers three sites.

2.1.4 General information

Additional information : Procedure to be applied: The procurement will be conducted in accordance with ECMWF's procedures as set out in Invitation to Tender documents, which are available on ECMWF's eProcurement Portal ( https://procurement.ecmwf.int/) and no other procedures will apply. In submitting this notice ECMWF does not waive the privileges and immunities granted to it by virtue of its status as an intergovernmental organisation or submit itself to any jurisdiction. Tenders must be submitted using ECMWF's eProcurement Portal. Hard copy (paper) submissions will not be accepted.
Legal basis :
Other

2.1.6 Grounds for exclusion

Sources of grounds for exclusion : Procurement Document

5. Lot

5.1 Lot technical ID : LOT-0001

Title : ECMWF/ITT/2025/391 Framework for provision of IT End User Devices
Description : The purpose of this ITT is for ECMWF to establish a framework with a restricted pool of suppliers who will be invited to compete for future purchases of IT End User Devices (EUD). For the purpose of this ITT we refer to EUD as IT and IT-related equipment like laptop/Macbook, tablet, mobile phone, keyboard, touchpad/mouse, webcam, headset, screen, laptop stand, external SSD, cables/connectors and power supplies or chargers. The initial framework will be for four years with the possibility of two extensions, each for one year.
Internal identifier : ECMWF/ITT/2025/391 Framework for provision of IT End User Devices

5.1.1 Purpose

Main nature of the contract : Supplies
Main classification ( cpv ): 30200000 Computer equipment and supplies
Additional classification ( cpv ): 32250000 Mobile telephones
Options :
Description of the options : Possibility of 2 extensions, each for 1 year. See ITT documents

5.1.2 Place of performance

Postal address : Tecnopolo di Bologna Via Stalingrado 84/3
Town : Bologna
Postcode : 40128
Country subdivision (NUTS) : Bologna ( ITH55 )
Country : Italy
Additional information : ECMWF has three sites: Reading-UK, Bologna-Italy and Bonn-Germany. Procurement requirement covers three sites.

5.1.3 Estimated duration

Start date : 01/01/2026
Duration : 48 Month

5.1.4 Renewal

Maximum renewals : 2

5.1.5 Value

Estimated value excluding VAT : 2 000 000 Pound sterling
Maximum value of the framework agreement : 2 000 000 Pound sterling

5.1.6 General information

Reserved participation : Participation is not reserved.
The names and professional qualifications of the staff assigned to perform the contract must be given : Tender requirement
Procurement Project fully or partially financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : no
This procurement is also suitable for small and medium-sized enterprises (SMEs) : yes

5.1.9 Selection criteria

Sources of selection criteria : Procurement Document

5.1.10 Award criteria

Criterion :
Type : Quality
Description : Track record
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 25
Criterion :
Type : Quality
Description : Quality of proposal
Category of award threshold criterion : Weight (percentage, exact)
Award criterion number : 75

5.1.11 Procurement documents

Access to certain procurement documents is restricted
Justification for restricting access to certain procurement documents : Tools, devices, or file formats not generally available
Deadline for requesting additional information : 02/10/2025 23:59 +01:00
Information about restricted documents is available at : https://www.ecmwf.int/en/about/suppliers
Ad hoc communication channel :
Name : Please refer to ITT documents for a complete description of the communication and tender submission procedure. Tenderers must register their organisation on the ECMWF's eProcurement Portal to be able to access the ITT documents and to be able to submit a response to the ITT. Registration is free and the process is managed by the portal provider.

5.1.12 Terms of procurement

Terms of submission :
Electronic submission : Required
Address for submission : https://procurement.ecmwf.int/
Languages in which tenders or requests to participate may be submitted : English
Electronic catalogue : Allowed
Variants : Not allowed
Deadline for receipt of tenders : 15/10/2025 15:00 +01:00
Deadline until which the tender must remain valid : 6 Month
Terms of contract :
The execution of the contract must be performed within the framework of sheltered employment programmes : No
Electronic invoicing : Allowed
Electronic ordering will be used : yes
Electronic payment will be used : yes

5.1.15 Techniques

Framework agreement :
Framework agreement, with reopening of competition
Maximum number of participants : 15
Information about the dynamic purchasing system :
No dynamic purchase system

5.1.16 Further information, mediation and review

Review organisation : European Centre for Medium Range Weather Forecasts (ECMWF)
Information about review deadlines : Please refer to ECMWF's Procurement Debriefing and Review Procedure published at the ECMWF Suppliers webpage ( https://www.ecmwf.int/en/about/suppliers).
Organisation providing additional information about the procurement procedure : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation providing offline access to the procurement documents : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation receiving requests to participate : European Centre for Medium Range Weather Forecasts (ECMWF)
Organisation processing tenders : European Centre for Medium Range Weather Forecasts (ECMWF)

8. Organisations

8.1 ORG-0001

Official name : European Centre for Medium Range Weather Forecasts (ECMWF)
Registration number : fiscal code no. 91148050684
Postal address : Tecnopolo di Bologna Via Stalingrado 84/3
Town : Bologna
Postcode : 40128
Country subdivision (NUTS) : Bologna ( ITH55 )
Country : Italy
Contact point : Procurement at ECMWF
Telephone : +3905104224100
Internet address : https://www.ecmwf.int
Information exchange endpoint (URL) : https://procurement.ecmwf.int
Roles of this organisation :
Buyer
Organisation providing additional information about the procurement procedure
Organisation providing offline access to the procurement documents
Organisation receiving requests to participate
Organisation processing tenders
Review organisation

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 15c4669a-ff42-46b2-a511-750ad37ddddd - 01
Form type : Competition
Notice type : Contract or concession notice – standard regime
Notice dispatch date : 16/09/2025 13:01 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00612153-2025
OJ S issue number : 179/2025
Publication date : 18/09/2025