Dynamic Purchasing System (DPS) for Compliance and Facilities Management Services

Prosper seeks to establish a dynamic purchasing system (DPS) for compliance and facilities management services for use by its members and other Public Sector Contracting Bodies within North East of England, Cumbria and North Yorkshire. The DPS comprises the following Sections / Categories (Lots): Section 1: Compliance Lot 1: Heating …

CPV: 31625000 Burglar and fire alarms, 31625300 Burglar-alarm systems, 35120000 Surveillance and security systems and devices, 42961100 Access control system, 44620000 Central-heating radiators and boilers and parts, 45232141 Heating works, 45232430 Water-treatment work, 45310000 Electrical installation work, 45312000 Alarm system and antenna installation work, 45331000 Heating, ventilation and air-conditioning installation work, 45331200 Ventilation and air-conditioning installation work, 50510000 Repair and maintenance services of pumps, valves, taps and metal containers, 50532000 Repair and maintenance services of electrical machinery, apparatus and associated equipment, 50610000 Repair and maintenance services of security equipment, 50711000 Repair and maintenance services of electrical building installations, 50720000 Repair and maintenance services of central heating, 71314100 Electrical services, 71314310 Heating engineering services for buildings, 71315400 Building-inspection services, 71315410 Inspection of ventilation system, 71321400 Ventilation consultancy services, 71421000 Landscape gardening services, 71600000 Technical testing, analysis and consultancy services, 71700000 Monitoring and control services, 71800000 Consulting services for water-supply and waste consultancy, 71900000 Laboratory services, 77300000 Horticultural services, 77314000 Grounds maintenance services, 79711000 Alarm-monitoring services, 79993000 Building and facilities management services, 90600000 Cleaning and sanitation services in urban or rural areas, and related services, 90910000 Cleaning services
Place of execution:
Dynamic Purchasing System (DPS) for Compliance and Facilities Management Services
Awarding body:
Prosper Procurement Ltd
Award number:
DN424794

1. Buyer

1.1 Buyer

Official name : Prosper Procurement Ltd
Legal type of the buyer : Body governed by public law
Activity of the contracting authority : General public services

2. Procedure

2.1 Procedure

Title : Dynamic Purchasing System (DPS) for Compliance and Facilities Management Services
Description : Prosper seeks to establish a dynamic purchasing system (DPS) for compliance and facilities management services for use by its members and other Public Sector Contracting Bodies within North East of England, Cumbria and North Yorkshire. The DPS comprises the following Sections / Categories (Lots): Section 1: Compliance Lot 1: Heating Services; Lot 2: Legionella and Water Hygiene Management and Cyclical Testing. Section 2: Soft FM Lot 3: Cleaning Services; Lot 4: Grounds Maintenance and Landscaping Services. Section 3: Hard FM Lot 5: Electrical Services; Lot 6: Extraction and Ventilation Services; Lot 7: Security Systems, Servicing and Maintenance. Section 4: Full FM Service provision Lot 8: Full FM Service.
Procedure identifier : 240262a7-e5a8-4548-bc7c-844c051e2802
Previous notice : 95883-2020
Internal identifier : DN424794
Type of procedure : Restricted

2.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79993000 Building and facilities management services

2.1.2 Place of performance

Country : United Kingdom
Additional information : North East of England, Cumbria and North Yorkshire

2.1.4 General information

Additional information : Prosper is acting as a central purchasing body in relation to this procurement. The DPS will be available for use by the authority, its members and other contracting bodies within North East, Cumbria and North Yorkshire, including but not limited to: Registered social landlords: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing Local authorities: https://www.gov.uk/find-local-council Educational establishments: https://get-information-schools.service.gov.uk/ https://www.gov.uk/check-a-university-is-officially-recognised NHS bodies: https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx Police, fire and rescue: https://www.police.uk/forces/ http://www.cfoa.org.uk/12072 Registered charities: http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspx Access to the DPS will be subject to the approval of the authority. Any organisation able to access this DPS will be referred to in the documentation as a contracting body.
Legal basis :
Directive 2014/24/EU

5. Lot

5.1 Lot technical ID : LOT-0001

Title : Lot 1: Heating Services
Description : This lot is for the provision of servicing, testing, maintenance and repair services for heating systems.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79993000 Building and facilities management services
Additional classification ( cpv ): 44620000 Central-heating radiators and boilers and parts
Additional classification ( cpv ): 45232141 Heating works
Additional classification ( cpv ): 45331000 Heating, ventilation and air-conditioning installation work
Additional classification ( cpv ): 50720000 Repair and maintenance services of central heating
Additional classification ( cpv ): 71314310 Heating engineering services for buildings

5.1.2 Place of performance

Country : United Kingdom
Anywhere in the given country
Additional information : North East of England, Cumbria and North Yorkshire

5.1.3 Estimated duration

Duration : 120 Month

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Name : Quality
Description : Price is not the only award criterion and all criteria are stated only in the procurement documents.
Description of the method to be used if weighting cannot be expressed by criteria : 1. Price 2. Quality
Justification for not indicating the weighting of the award criteria : Non-award early closure of DPS

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
Dynamic purchasing system, also usable by buyers not listed in this notice
The dynamic purchasing system is terminated

5.1.16 Further information, mediation and review

Review organisation : Prosper Procurement Ltd
Information about review deadlines : 0
Organisation providing additional information about the procurement procedure : Prosper Procurement Ltd

5.1 Lot technical ID : LOT-0002

Title : Lot 2: Legionella and Water Hygiene Management and Cyclical Testing
Description : The lot is for the provision of Legionella and Water hygiene management and cyclical testing services.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79993000 Building and facilities management services
Additional classification ( cpv ): 45232430 Water-treatment work
Additional classification ( cpv ): 50510000 Repair and maintenance services of pumps, valves, taps and metal containers
Additional classification ( cpv ): 71600000 Technical testing, analysis and consultancy services
Additional classification ( cpv ): 71700000 Monitoring and control services
Additional classification ( cpv ): 71800000 Consulting services for water-supply and waste consultancy
Additional classification ( cpv ): 71900000 Laboratory services

5.1.2 Place of performance

Country : United Kingdom
Anywhere in the given country
Additional information : North East of England, Cumbria and North Yorkshire

5.1.3 Estimated duration

Duration : 120 Month

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Name : Quality
Description : Price is not the only award criterion and all criteria are stated only in the procurement documents.
Description of the method to be used if weighting cannot be expressed by criteria : 1 Price, 2 Quality
Justification for not indicating the weighting of the award criteria : Non-award - early closure of the DPS

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
Dynamic purchasing system, also usable by buyers not listed in this notice
The dynamic purchasing system is terminated

5.1.16 Further information, mediation and review

Review organisation : Prosper Procurement Ltd
Information about review deadlines : 0
Organisation providing additional information about the procurement procedure : Prosper Procurement Ltd

5.1 Lot technical ID : LOT-0003

Title : Lot 3: Cleaning Services
Description : This lot is for the provision of cleaning services.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79993000 Building and facilities management services
Additional classification ( cpv ): 90600000 Cleaning and sanitation services in urban or rural areas, and related services
Additional classification ( cpv ): 90910000 Cleaning services

5.1.2 Place of performance

Country : United Kingdom
Anywhere in the given country
Additional information : North East of England, Cumbria and North Yorkshire

5.1.3 Estimated duration

Duration : 120 Month

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Name : Quality
Description : Price is not the only award criterion and all criteria are stated only in the procurement documents.
Description of the method to be used if weighting cannot be expressed by criteria : 1. Price, 2. Quality
Justification for not indicating the weighting of the award criteria : Non-award - early closure of DPS

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
Dynamic purchasing system, also usable by buyers not listed in this notice
The dynamic purchasing system is terminated

5.1.16 Further information, mediation and review

Review organisation : Prosper Procurement Ltd
Information about review deadlines : 0
Organisation providing additional information about the procurement procedure : Prosper Procurement Ltd

5.1 Lot technical ID : LOT-0004

Title : Lot 4: Grounds Maintenance and Landscaping Services
Description : This lot is for the provision of grounds maintenance and landscaping services.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79993000 Building and facilities management services
Additional classification ( cpv ): 71421000 Landscape gardening services
Additional classification ( cpv ): 77300000 Horticultural services
Additional classification ( cpv ): 77314000 Grounds maintenance services

5.1.2 Place of performance

Country : United Kingdom
Anywhere in the given country
Additional information : North East of England, Cumbria and North Yorkshire

5.1.3 Estimated duration

Duration : 120 Month

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Name : Quality
Description : Price is not the only award criterion and all criteria are stated only in the procurement documents.
Description of the method to be used if weighting cannot be expressed by criteria : 1. Price, 2. Quality
Justification for not indicating the weighting of the award criteria : Non-award - early closure of the DPS

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
Dynamic purchasing system, also usable by buyers not listed in this notice
The dynamic purchasing system is terminated

5.1.16 Further information, mediation and review

Review organisation : Prosper Procurement Ltd
Information about review deadlines : 0
Organisation providing additional information about the procurement procedure : Prosper Procurement Ltd

5.1 Lot technical ID : LOT-0005

Title : Lot 5: Electrical Testing and Maintenance Services
Description : This lot is for the provision of electrical testing, servicing, maintenance and repair services.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79993000 Building and facilities management services
Additional classification ( cpv ): 45310000 Electrical installation work
Additional classification ( cpv ): 50532000 Repair and maintenance services of electrical machinery, apparatus and associated equipment
Additional classification ( cpv ): 50711000 Repair and maintenance services of electrical building installations
Additional classification ( cpv ): 71314100 Electrical services

5.1.2 Place of performance

Country : United Kingdom
Anywhere in the given country
Additional information : North East of England, Cumbria and North Yorkshire

5.1.3 Estimated duration

Duration : 120 Month

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Name : Quality
Description : Price is not the only award criterion and all criteria are stated only in the procurement documents.
Description of the method to be used if weighting cannot be expressed by criteria : 1. Price, 2. Quality
Justification for not indicating the weighting of the award criteria : Non-award - early closure of the DPS

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
Dynamic purchasing system, also usable by buyers not listed in this notice
The dynamic purchasing system is terminated

5.1.16 Further information, mediation and review

Review organisation : Prosper Procurement Ltd
Information about review deadlines : 0
Organisation providing additional information about the procurement procedure : Prosper Procurement Ltd

5.1 Lot technical ID : LOT-0006

Title : Lot 6: Extraction and Ventilation Services
Description : This lot is for the provision of servicing, maintenance and repair services for extraction and ventilation systems.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79993000 Building and facilities management services
Additional classification ( cpv ): 45331000 Heating, ventilation and air-conditioning installation work
Additional classification ( cpv ): 45331200 Ventilation and air-conditioning installation work
Additional classification ( cpv ): 71315400 Building-inspection services
Additional classification ( cpv ): 71315410 Inspection of ventilation system
Additional classification ( cpv ): 71321400 Ventilation consultancy services

5.1.2 Place of performance

Country : United Kingdom
Anywhere in the given country
Additional information : North East of England, Cumbria and North Yorkshire

5.1.3 Estimated duration

Duration : 120 Month

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Name : Quality
Description : Price is not the only award criterion and all criteria are stated only in the procurement documents.
Description of the method to be used if weighting cannot be expressed by criteria : 1. Price, 2. Quality
Justification for not indicating the weighting of the award criteria : Non-award - early closure of the DPS

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
Dynamic purchasing system, also usable by buyers not listed in this notice
The dynamic purchasing system is terminated

5.1.16 Further information, mediation and review

Review organisation : Prosper Procurement Ltd
Information about review deadlines : 0
Organisation providing additional information about the procurement procedure : Prosper Procurement Ltd

5.1 Lot technical ID : LOT-0007

Title : Lot 7: Security Systems, Servicing and Maintenance
Description : This lot is for the provision of comprehensive servicing, repair and maintenance of security systems.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79993000 Building and facilities management services
Additional classification ( cpv ): 31625000 Burglar and fire alarms
Additional classification ( cpv ): 31625300 Burglar-alarm systems
Additional classification ( cpv ): 35120000 Surveillance and security systems and devices
Additional classification ( cpv ): 42961100 Access control system
Additional classification ( cpv ): 45312000 Alarm system and antenna installation work
Additional classification ( cpv ): 50610000 Repair and maintenance services of security equipment
Additional classification ( cpv ): 79711000 Alarm-monitoring services

5.1.2 Place of performance

Country : United Kingdom
Anywhere in the given country
Additional information : North East of England, Cumbria and North Yorkshire

5.1.3 Estimated duration

Duration : 120 Month

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Name : Quality
Description : Price is not the only award criterion and all criteria are stated only in the procurement documents.
Description of the method to be used if weighting cannot be expressed by criteria : 1. Price, 2. Quality
Justification for not indicating the weighting of the award criteria : Non-award - early closure of DPS

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
Dynamic purchasing system, also usable by buyers not listed in this notice
The dynamic purchasing system is terminated

5.1.16 Further information, mediation and review

Review organisation : Prosper Procurement Ltd
Information about review deadlines : 0
Organisation providing additional information about the procurement procedure : Prosper Procurement Ltd

5.1 Lot technical ID : LOT-0008

Title : Lot 8: Full FM Service Provision
Description : This lot is aimed at organisations that are able to provide a comprehensive FM service. The scope will include but is not limited to the scope of all activities identified in the lots 1-7.

5.1.1 Purpose

Main nature of the contract : Services
Main classification ( cpv ): 79993000 Building and facilities management services
Additional classification ( cpv ): 79993000 Building and facilities management services

5.1.2 Place of performance

Country : United Kingdom
Anywhere in the given country
Additional information : North East of England, Cumbria and North Yorkshire

5.1.3 Estimated duration

Duration : 120 Month

5.1.6 General information

Procurement Project not financed with EU Funds.
The procurement is covered by the Government Procurement Agreement (GPA) : yes

5.1.10 Award criteria

Criterion :
Type : Price
Name : Quality
Description : Price is not the only award criterion and all criteria are stated only in the procurement documents.
Description of the method to be used if weighting cannot be expressed by criteria : 1. Price, 2 Quality
Justification for not indicating the weighting of the award criteria : Non-award - early closure of the DPS

5.1.15 Techniques

Framework agreement :
No framework agreement
Information about the dynamic purchasing system :
Dynamic purchasing system, also usable by buyers not listed in this notice
The dynamic purchasing system is terminated

5.1.16 Further information, mediation and review

Review organisation : Prosper Procurement Ltd
Information about review deadlines : 0
Organisation providing additional information about the procurement procedure : Prosper Procurement Ltd

6. Results

6.1 Result lot ldentifier : LOT-0001

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : No tenders, requests to participate or projects were received

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 0

6.1 Result lot ldentifier : LOT-0002

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : No tenders, requests to participate or projects were received

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 0

6.1 Result lot ldentifier : LOT-0003

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : No tenders, requests to participate or projects were received

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 0

6.1 Result lot ldentifier : LOT-0004

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : No tenders, requests to participate or projects were received

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 0

6.1 Result lot ldentifier : LOT-0005

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : No tenders, requests to participate or projects were received

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 0

6.1 Result lot ldentifier : LOT-0006

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : No tenders, requests to participate or projects were received

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 0

6.1 Result lot ldentifier : LOT-0007

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : No tenders, requests to participate or projects were received

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 0

6.1 Result lot ldentifier : LOT-0008

No winner was chosen and the competition is closed.
The reason why a winner was not chosen : No tenders, requests to participate or projects were received

6.1.4 Statistical information

Received tenders or requests to participate :
Type of received submissions : Tenders
Number of tenders or requests to participate received : 0

8. Organisations

8.1 ORG-0001

Official name : Prosper Procurement Ltd
Registration number : Prosper Procurement Ltd
Postal address : Cobalt Business Exchange Cobalt Park Way
Town : Newcastle upon Tyne
Postcode : NE28 9NX
Country : United Kingdom
Contact point : Mr Tim Jennett
Telephone : +44 1912805665
Internet address : http://prosper.uk.com/
Buyer profile : http://prosper.uk.com/
Roles of this organisation :
Buyer
Central purchasing body awarding public contracts or concluding framework agreements for works, supplies or services intended for other buyers
TED eSender
Organisation providing additional information about the procurement procedure

8.1 ORG-0002

Official name : Prosper Procurement Ltd
Registration number : 06597839
Postal address : Cobalt Business Exchange Cobalt Park Way
Town : Newcastle upon Tyne
Postcode : NE28 9NX
Country : United Kingdom
Telephone : +44 1912805665
Roles of this organisation :
Review organisation

8.1 ORG-0000

Official name : Publications Office of the European Union
Registration number : PUBL
Town : Luxembourg
Postcode : 2417
Country subdivision (NUTS) : Luxembourg ( LU000 )
Country : Luxembourg
Telephone : +352 29291
Internet address : https://op.europa.eu
Roles of this organisation :
TED eSender

Notice information

Notice identifier/version : 9e56b9dd-c6a5-4443-be5c-3a5a763c7c16 - 01
Form type : Result
Notice type : Contract or concession award notice – standard regime
Notice dispatch date : 28/07/2025 11:10 +00:00
Languages in which this notice is officially available : English
Notice publication number : 00496256-2025
OJ S issue number : 143/2025
Publication date : 29/07/2025